but i didn t sign up to manage projects n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
But I Didn’t Sign up to Manage Projects! PowerPoint Presentation
Download Presentation
But I Didn’t Sign up to Manage Projects!

Loading in 2 Seconds...

play fullscreen
1 / 19
jillian-camacho

But I Didn’t Sign up to Manage Projects! - PowerPoint PPT Presentation

78 Views
Download Presentation
But I Didn’t Sign up to Manage Projects!
An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.

- - - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript

  1. But I Didn’t Sign up to Manage Projects! Steve Woodruff, President, Impactiviti Bob Holliday, Director, Product Training & Curriculum Development, Boehringer-Ingelheim

  2. What You Knew You’d be Doing in Training… • Facilitating Classes • Coaching New Hires • Learning about the “inside” Company • Getting ready for Field Management

  3. Why am I Managing Projects? • All of Pharma runs on long-term, multi-step development processes • Delegation and outsourcing are very common in T&D, and as your career advances • It’s a vital Managerial Developmental skill • Someone’s got to do it!

  4. What is Project Management? • (def.) The discipline of planning, organizing, and managing resources to bring about the successful completion of a specific project. • (WIIFM) Effectiveness in PM will be one of the yardsticks of your advancement, and will determine how enjoyable your life as a trainer is! • Basic vs. High-level professional PM

  5. Common Training Projects • Workshop development and delivery • Sales/Launch/POA Meeting training • Learning system development and delivery • Technology learning

  6. Effective Project Launching

  7. Project Definition 1 • Define need (assessment?) • Gap? Cause? Training, or something else? • Project Goal • End result? How measured? • Project Scope and Description • Summary? Components? Specs? Options? • Project Deliverables • Media? Formats? Size? Enduring elements?

  8. Project Definition 2 • Project Resources • Time? Budget? Personnel? • Project Variables and Risks • Project Management/Sustainability • Who involved? Escalation? Ongoing work/updates? • (High-level) Stakeholder alignment

  9. Right-Sourcing • In-Sourcing – using (primarily) internal resources to get the project done • Out-Sourcing – using (primarily) external resources to get the project done • Off-Shoring – moving work to out-of-country location and personnel • Right-Sourcing – using the best allocation of resources (internal and/or external) for a given project

  10. Vendor Selection • How Vendors are selected • “the devil you know” • Recommendations • Formal process • Creating RFPs • Vendor Selection process • Narrowing the pool • Evaluating proposals • Capabilities presentations

  11. Selection Criteria • Pharmaceutical training experience • Industry reputation • Years in (profitable) business • Experience and stability of vendor team • Match of core competencies to this project • Creative, instructional, and project mgmt approaches • Relevant subject matter experience • Readiness to listen, and follow directions • “Chemistry” • Price

  12. Effective Project Management

  13. Typical Steps in the Project Process • Kickoff • Initial design document | Review | Revise • First (high-level) draft | Review | Revise • Second (detailed) draft | Review | Revise • Definitive Med/Legal/Regulatory review • Pre-production sample | Review • Deliverable

  14. Kickoff: Aligning Resources, Roles, Expectations • Assembling and aligning stakeholders • Introducing and explaining roles • Agreeing on goals, expectations and timelines • Outlining steps and processes (incl. reviews) • Setting communication structure • Identifying variables and contingencies (flexibility!)

  15. Reviews and more Reviews • Discussion of the specific reviews that may occur • Content (1st and 2nd draft) • Medical • Legal/Regulatory • Technical

  16. Effective Vendor Partnering • Map out your company (or the vendor) PM process in advance • Have sharable PM documentation process (on-line or file-based) • One primary PM on each side (if outsourced) • Option to change vendor PM if “chemistry” not working • Map out escalation process • Agree on scope/budget creep parameters (change management process) • Specify recourse for deficient work • PARTNER

  17. The Derailers • What are the problems that can create chaos or failure in projects?

  18. Downloadable Resources Go to http://bit.ly/SPBT09 …for sample Vendor/Project management resources and forms

  19. Thank you! • SWoodruff@Impactiviti.com • Robert.Holliday@Boehringer-Ingelheim.com