Presentation Transcript

1. College of EducationTech Talk

   Orgainizing Your Digital Documents
2. Overview What is a File Structure Organizing your files Server space Email
3. File Structures Useful items in your office File cabinets Desk Phone Office supplies Think of your computer as an office File folders Desktop Internet Applications
4. Organizing File Structures File Cabinets Drawers My Documents (just “Documents” in Vista) My Pictures My Music Organized and labeled Each “drawer” has a category Clearly labeled Don’t use desktop Temporary storage Don’t use “C: Drive” (desk drawers) For applications only
5. Organizing File Structures Category Granularity My Documents is your file cabinet Each folder is a “drawer” Each “drawer” can be divided into smaller categories Make each category easily understandable Find your documents quickly Someone else can find your documents easily “How will I think about finding this file in the future?” How to move files easily Windows Explorer Right-Click and drag
6. Organization Examples Common Examples Courses Professors Committees Events Students Vague Examples Everything in one folder Application specific documents Word, Excel, PowerPoint
7. Server Space COE vs. Career Account COE Server (U: Drive) Previous Versions (Shadow Copy) Few months Two week disaster recovery Sharing with faculty, staff, and students Departmental ownership Protect sensitive data Career Account (X: Drive) Disaster recovery only Accessible from off campus
8. Organizing Email Purdue Quota 500MB for ALL folders Deleted Items, Sent Items, and Junk Mail Personal Folders Located on one machine instead of server Keep email without affecting quota Organize email Same folder structure as My Documents Mail Folder vs. Inbox Filters Keep inbox “useable”