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Simplifying the Process

Simplifying the Process. Michael Debenham Electronic Resources Manager Keele University Library. Original vision. Making it as easy as possible for academics to deposit learning objects Making it as easy as possible to find these learning objects from the VLE

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Simplifying the Process

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  1. Simplifying the Process Michael Debenham Electronic Resources Manager Keele University Library

  2. Original vision • Making it as easy as possible for academics to deposit learning objects • Making it as easy as possible to find these learning objects from the VLE • Enabling sharing and reuse of learning objects

  3. Original model • Two ways of depositing material • Uploading from within repository • Depositing materials to a filestore

  4. Issues with original system • Uploading from within repository too complicated for some users • Depositing in filestore - no immediate access to learning objects from VLE

  5. What we have now • Introduction of SWORD client to desktops • Drag and drop learning objects directly into the repository, along with brief metadata • Learning objects are published immediately upon deposit • Therefore learning objects are immediately available and findable from VLE

  6. Sword client • Installed on the users desktop (available to download from university staff pages) • Uses the users University log-on to access their account within the repository • Drag and drop items onto the client and it prompts for username and password

  7. Workflow • Workflow ensures that items are published upon deposit • Means that users do not need to access the repository directly at any stage

  8. Metadata templates • Metadata template created to ensure that upon deposit the file title is translated to the title field in the LOM form • Ensures the file can be searched for via the powerlink within the VLE

  9. Drawbacks • Lack of any metadata aside from the title limits findability and therefore reusability • Lack of engagement with the repository means several users are overlooking potentially useful functionality

  10. Future developments • Improvement of the Java client to allow further metadata to be entered upon deposit • Addition of a second desktop client to deposit materials in different collections within the repository

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