OrTran Company Meeting 2nd Quarter - 2013
AGENDA Courtney Arnold •401k & Ozone Serena Howard •CSA scores, HOS updates, Safety reminders and Road Team overview Chris Gallup •Operations Update John Owen •Out of State taxes, ADP and Transflo, John Owen & Justin Perry •Incentive program and Driver Pay Scale David Orscheln •Company update and direction
Courtney Arnold – Director of Human Resources 401k • Full-Time employees may elect to contribute a portion of their pay on a pre-tax basis • OrTran has the option to make a discretionary contribution on behalf of employees of 20% of the first 4% each employee contributes.
Eligibility You are eligible to contribute to the company 401k plan after employed for 6 consecutive months, then able to start participating at the next entry period of January 1 or July 1. If you were hired: • Before July 1, 2012: You are already eligible to participate • Between July 1, 2012 – December 31, 2012: You will be eligible to participate beginning July 1, 2013. • On January 1, 2013 or after: You will be eligible to participate beginning January 1, 2014.
Serena Howard – Director of Safety and Driver Development SET THE STANDARD As a Professional Driver, it is your #1 responsibility to BE SAFE
2013 Road Team Captains Gary Hughes Michael Morgan Warren Fish Mike Hopkins Richard Adney Michael Johnson Mark Lyman Ernest Obrien Harvey Roberts Derek Swank Will Tornes
Road Team Captain Guidelines Duties of the Road Team Captains: • Assist Management • When management has a new process or tool to present to drivers, the captains may be requested to provide their thoughts and/or advice on that process or tool. • Captains will offer new ideas to management as they are presented to them. • Be available for special projects, such as helping with the production of new training videos, etc. • Be available when needed to discuss special concerns and issues, such as accident prevention and accident review board.
Captains will welcome new drivers - Call the new driver’s introducing him/herself and welcoming the new driver to the family. • Keep a watchful eye • Be alert at all times for unsafe actions taken by other drivers and advise the driver and management of the situation. • Captains will contact management with all concerns.
Captains will not • Give legal, financial or personal advise as a company representative. • Give the new driver the impression that the captain is management. CaptainsWILL refer drivers to HR if any questions or concerns are brought to them about: • Benefits • Harassment issues • Threats against the company, other drivers, customers, etc.
Duties of Other Drivers (non-Captains): Other company drivers and contractors WILL: • Contact the Captains with policy/procedure questions or concerns during NORMAL business hours. • Contact Driver Managers or the Safety Director for normal business activities or emergencies. Other company drivers and contractors WILL NOT: • Contact the captain during off hours. • Contact the captain with personal problems. • Expect the captain to act as management or make managerial decisions.
Hours of Service New regulations as of July 1, 2013 for Property-Carrying Vehicles
Limitations on minimum“34-hour restarts” • Must include two periods between 1:00 am and 5:00 am home terminal time • May only be used once per week
34-hour restart • Next restart break must not begin until 168 hours (7 days) after the start of the last restart break • Must include two consecutive nighttime rest periods from 1:00 am to 5:00 am
After June 30, 2013, a driver may not take an off-duty period to restart the calculation of 70 hours in 8 consecutive days until 168 or more consecutive hours have passed since the beginning of the last such off-duty period. The 168-hour period is counted from the beginning of the last prior restart.
30-Minute Break • No CMV driving if more than 8 consecutive hours have passed since the end of the last 30-minute break • Break may be spent off duty and/or in a sleeper berth • Counts against the 14-hour limit • May do non-driving work after 8 hours without the break
Rest Breaks • May drive only if 8 hours or less have passed since the end of driver’s last off-duty period of at least 30 minutes. • HM 397.5 mandatory “in attendance” time may be included in break if no other duties performed
G.O.A.L. Get Out And Look
Backing accidents are 100% avoidable.They are 100% preventable. • Make sure your trailer doors are properly secured. • Watch for people, vehicles, forklifts, overhead wires, tree limbs, & other objects. • Use your mirrors and back up slowly using the driver’s side whenever possible. • Watch your clearance on both sides through your side mirrors. • If it is dark, get out and check the unlighted areas with a flashlight.
A PROFESSIONAL driver looks, takes their time, and if unsure they Get OUT and LOOK.G.O.A.L.
Season Reminder Beware of Motorcycles
2013 Truck Driving championships Holiday Inn Hotel Convention Center Joplin, Missouri June 7-8
Capitol Plaza Hotel Topeka, Kansas June 14 – 15
SET THE STANDARD As a Professional Driver, it isyour #1 responsibility toBE SAFE
Chris Gallup – Vice President Operations Update
John Owen – Chief Financial OfficerPayroll • Drivers who live outside MO/KS • In the process of setting up tax IDs in those states • TRANSFLO • New payroll system: ADP • New features (mobile): • If hourly, view time sheet • View paychecks and W-2 statements • Access company directory • Request PTO
John Owen – Chief Financial OfficerJustin Perry – VP of Maintenance New Incentive Program (Driver Scorecard)
Driver scorecard incentive (cont.) • This will take the place of all previous incentive programs • No minimum mileage requirement. Compensated based on PAID miles. • Owner Operators continue under their current plan ($.01/mi for the quarter if NO driver violations) • Driver Violations (disqualifications for quarterly incentive) • The driver must have NOpreventableaccidents • The driver must complete all quarterly safety trainings • The driver operates without receiving: • an out-of-service violation • a moving violation • a seatbelt violation • an overweight violation • a D.O.T. audit violation • more than one Out of Service violation on the yard • three notices of safety violations from the Safety department
Driver scorecard incentive (cont.) Falling below the terminal average for two (2)consecutive quarters will result in the following: • Having your speed parameters reset to 62 mph (both cruise and foot) • The speed parameter will remain at 62 mph until the driver achieves a score of 90 or above Falling below the terminal average for three (3) consecutive quarters will result in the following: • Complete additional training on driving technique and fuel economy • Additional adjustments to the truck parameters may also be done at this time to assist the driver in meeting a minimum score of 90 or above.
John Owen – Chief Financial OfficerJustin Perry – VP of Maintenance Driver Pay Scale Mileage Hourly
David Orscheln – President/CEO • Company Update and Direction • Questions?
NEXT OrTran Company Meeting 3rd Quarter – 2013 Saturday – July 20, 2013 Upstairs at OrTran Express Breakfast – 7:30 am Meeting – 8:00 am