Region 8 Winter roc call

1. Region 8 Winter roc call November 30, 2016

2. Agenda • Roll Call (Who’s Here) • Rules of the Road (Why We’re Here / Staying On Point) • Assign Note Takers • SWOT Analysis Results • Purpose and Path Charted / Budgeted • Review of each SWOT sector / Determine Top 5 Priorities • Next Steps • Parking Lot • PDC Feedback (Spath, Walaski) • Leadership Reimbursements – status update • Website / Social Media (Robbins / Krake) • Who’s on the Team? Next Steps? • Regional Nominations & Elections Team • Safety Matters Challenge Team

3. Rules of the road

4. SWOT Analysis Results

8. Strengths Financially sound. Dedicated core group including Board members Wide range of member backgrounds and company profiles Website/Social Media – operational Cost of chapter membership Financially sound. Good reserves and set income Dedicated core group and good support from “Society” coordinators Society support in general Wide range of member backgrounds and company profiles Website – operational Professional development opportunities including availability of CEUs if needed Cost of chapter membership Financially sound. Good reserves and set income Dedicated core group and good support from “Society” coordinators Wide range of member backgrounds and company profiles Professional development opportunities including availability of CEUs if needed Cost of chapter membership Excellent PDC program Willing to help the RCO, Society and Foundation in their efforts Board progression plan in place and active members on the Board Broad base of membership expertise and industries Strong relationship with student section Partnerships with other professional organizations in the area (ACGIH, CHMM, etc.). Society, Area and Regional support Strong reserves and financials Active in local community events, social media, student scholarships Up to date website with local professional development and career opportunities for members Regional partnership with other safety organizations to host a local PDC Officers are active and supportive Board trying new activities/technologies Dedicated group of long term members that shore up E-Board Reliable volunteers providing ongoing meeting ideas, which adds to Chapter stability Name brand (Platinum, Gold, Silver status) Communications – Meetings/emails Community engagement – Science Fair, State House 3-year succession plan Past Presidents that continue to help guide our continued success Several companies that support the local Chapter (i.e., Liberty Mutual) Technically savvy members Student chapter that is active Wide range of speakers/locations – both regulatory/professional to draw from Active regional safety resources to tap from Financially stable Large Chapter (over 580 members) with many years of solid performance Many EH&S professionals in the Greater Boston area Strong participation, knowledge, and leadership from Executive Committee Top-notch speakers Use of website • A solid board of caring members. • Our books are in great order and we have funds as needed • Over the last few years our PDC has become a large success and talked about in the safety community • We have a good website (love the new look) and use that as a tool for our members • We look to new ideas and just rolled out on social media • We encourage and support those in the group to speak at meeting for their development. • Financially sound. Good reserves and set income • Dedicated core group and good support from “Society” coordinators • Society support in general • Wide range of member backgrounds and company profiles • Excellent website updated on a very regular basis by a dedicated webmaster • Kept up with technology – presence on Linked In and Facebook, etc., use of virtual meetings (as a supplement) • Professional development opportunities including availability of CEUs if needed • Quality and Frequency of Chapter meetings • Strong PDCs. • Growing and expanding our Executive committee and their involvement • Diversified Core Group • Over 500+ Members in the chapter all with very diverse backgrounds • Training CHST, ASP, CSP, OSHA • Volunteering and, community outreach • Student Outreach • NYC has more stringent safety regulations than the State or Federal agencies such as NYCDOB/NYCDOT/NYCDEP • Group resources and, networking abilities • Our technical meetings provide up-to-date, relevant information. • Provide access to local safety professionals for assistance and networking. • We have a construction section that meets regularly. • Meetings generally <1 hr drive • Long term members still active/participating • Meeting content, variety and frequency • Subsidized costs of meetings

9. strengths • Financially Sound • Great people willing to help out whenever needed • Well-organized and dedicated exec board • Up-to-date / easy to navigate website • Successful PDCs and chapter networking events • Positive student outreach (for those with student sections) • Low cost of chapter membership • Professional development with CEUs • Past President recognition + event (CT Valley)

11. weaknesses Keeping up addresses and contact information is burdensome. Having to go to snail mail to initiate contacts. Have not kept up with technology (Twitter, Facebook, Linked In etc.) Need to include planning for every level (entry and experienced). Communications need to explain basic terms so that the less experienced members recognize the issue/value Efforts need to support the experienced professional as well as reach out to the new Large number of Safety Professionals in State that are not ASSE members. Website and social media presence Small chapter with minimal participation my membership Efforts need to support the experienced professional as well as reach out to the new Ability to increase membership Ability to hold additional PDC opportunities Ability to message older generations and newer generations at same time. No student section or involvement Need better long term planning Lack of formal communications plan Lack of outreach to new members or members expiring Committee Chair roles not clearly defined Low attendance at technical area meetings, compared to membership level Unknown engagement level for new members Need to audit finances Need to get more people using our scholarships Lack of CEU for “tours” Lack of CEU for “tours” Lack/Need of new volunteers – should be a primary focus in order for us to overcome before this turns into a true threat Previous Officers fall away from Chapter engagement More face-to-face meetings as this will allow for better discussions and sharing of information Lack of local professional development certificate classes and certification preparation workshops available in New England area. Groom new Chapter leaders Lack of permanent, consistent mailing address (UPS Office Store) Lack of outside public promotion of GBC activities and existence of organization Web page needs updating Only meet in evenings Same members and low turnout for some meetings Large geographical area and areas of low density of members Finding local companies to host a tour and new speakers Recruiting new volunteers for committees and board Majority of membership is not engaged Coordinating speaker and venue and communicating to membership at least 30-60 days in advance Ability to raise local scholarship funding Not leveraging past President knowledge base Majority of membership is not active Logistics of state make it difficult to hold meetings that attract large percentage of membership Clock restarts each year with Eboard of student chapter Failure to communicate resources that membership provides (scholarship, Body of Knowledge, networking) • Meeting attendance is typically week. • Work and interaction between meetings related to Chapter infrequent • Intra-peer group visits infrequent • Not many younger members • Not a lot of reach into local schools etc. to foster more safety professionals or those students hoping to join the ranks. • Reaching out /Engaging new members. • Lack of new EHS professionals in the field in NJ compared to years past. • Large number of members that are not active. • Missing opportunities to gain membership • Poor communication with members • Distance traveling to and from NYC for members • Limited participation from members • Not enough member recognition • The chapter has no Vison or Mission Statement • Not collaborating enough with our local agencies like DOB & DOT • We have a chapter membership that doesn’t participate (75%). • We don’t keep our homepage up to date with new information. • Large geographic area to cover • Meeting attendance not proportional to overall membership • Speakers/meeting topics become stale • Large geographic area to cover • Chapter was inactive for several years – lost contacts and perceived value • Small professional base most of whom cover several focus areas (Safety, IH, Env, & Security) so compete for resources with other organizations • Keeping up addresses and contact information is burdensome. Having to go to snail mail to initiate contacts.

12. weaknesses • Succession Planning – exec board merry-go-round • Geographic Challenges – chapters are too large to service and support members • Low meeting attendance • Lack of formal/informal member recognition • Keeping up with contact info – losing track • No list of available volunteers • Not keeping up with technology (related to communications) • Inability to increase membership / lack of available tools • No student section / No youth movement / engagement • Communication gap between different age groups • Keeping past exec board members engaged • One year terms on exec boards – is it enough time? • No outreach outside of chapter cliches

14. Society support in general Changes in personnel and influx of new members into the state. Professional development opportunities in the state are limited. Chapter can provide professional development CEUs Sponsorships for students and scholarships for professional development are available through the Society but not well known in the membership Other professional organizations are successful (DEAIHA, ASIS) within the state and have overlapping membership to facilitate communication Cost of the chapter membership Adding new members and cultivating ExCom Succession. Professional development opportunities in the state are limited. Chapter can provide professional development CEUs Development of a scholarship or student chapter Partner with other area chapters for meetings and tours Offer more online meeting options to membership Provide CEUs for a series of meetings Social, networking and grip/grin events for membership Recognizing long service of members and reaching out to new members Hosting local development opportunities such as CSP and ASP reviews Sponsoring a networking event for the student section More Professional Development opportunities (PDC, sponsor technical seminars/meetings) More engagement/partnership with local AIH, CT Safety Society or other groups Utilize Breakfast or Lunch meeting times Better use of Social Media tools Charity work (Focus on STEM education or college level sponsorships) Open up more roles for new members (i.e. Social Media lead) Leverage activities that are occurring in other nearby chapters Explore new technologies to facilitate meetings/increase interest (webinar) Offer meetings to enhance skills/certifications (CPR, OSHA 10 HR, CSP study group) Explore providing CEUs for technical meetings Leverage opportunities (webinars, speakers) through ASSE New EH&S professionals/mentor program Analytics from website/emails to determine “engagement” (Clickback) More involvement of student Chapters (use more social media/public relations) More webinars/ASP/CSP training courses for our members–low cost CEUs and no travel involved Teaching (guest speakers) at schools and Rotary Clubs, etc. Our Chapter: Policy/procedural or strengthen soft skills required to engage safety Solicit input from outside (consider NEHRA.org and Occupational Health Nurses Association) Be proactive in teaming with other area Chapters. Apply ideas from our ASSE Leadership Conference attendees Call new GBC members (who joined ASSE in the past 5 years) inviting them to our meetings Ask each GBC Office to recruit a new member and mentor them, possibly ask them to chair or complete a specific short-duration task. opportunities • Our PDC is a place to foster new and active members • West Point Army Academy nearby and can support our efforts through the Society of American Military Engineers. • Bringing members to the front as speakers may motivate more involvement from them and their firms. • Work with local Labour group (electricians) to assist in their training and provide exposure to the Chapter • Chapter can provide professional development CEUs • Sponsorships for students and scholarships for professional development are available through the Society but not well known in the membership • Partnering with other professional societies (AIHA, ABSA, etc) to the benefit of both organizations. • Build a community board • To work with Local Government Agencies • Have Bi monthly meetings where we invite new members to the chapter • Using Go-To Meeting to facilitate member participation • Local education information webinars on website • Increase our joint meeting participation with AIHA, LI ASSE, NJASSE and other nearby Chapters • Offering different options for meetings thinking outside the box • Build a Vision and Mission Statement for the NYC Chapter • Increase in student involvement from the local colleges and universities. • Stay involved with both local Safety Conference organizations. • Changes in personnel and influx of new members into the Chapter. • Chapter can provide professional development CEUs • Sponsorships for students and scholarships for professional development are available through the Society but not well known in the membership

15. opportunities • Reciprocity Agreements – local agreements with local chapters of other professional/non-pro organizations (HR, Engineering, safety councils, Environmental, etc.) or trade organizations (Worchester County) • Community Engagement (state fairs, job fairs, state house, high schools, etc.) – building a community board • Corporate/local business sponsorship for meeting/events • Increasing CEU opportunities • Strong mission and vision at the chapter level – your needs change chapter-to-chapter, region-to-region • Different options for meeting offerings (using technology to our advantage, simultaneous meeting via webcast) • Better use of scholarships/grants • Stronger presence in schools – sponsorship of student groups or developing student section • More grip/grin events focused on family involvement – eliminates family commitment push/pull • Using analytics to measure engagement • WebEx account that works

17. threats No degree Resources are tight within member organizations. Volunteer time is limited and costs may not be absorbed by companies therefore more members directly responsible Competition with other organizations (DEAIHA) Weather and geographic distribution of membership Experienced members are retiring. Organizations are consolidating or outsourcing No degree programs or student organizations directly related to Safety in State. ee programs or student organizations directly related to Safety in Chapter. Resources are tight within member organizations. Volunteer time is limited and costs may not be absorbed by companies therefore more members directly responsible Competition with other organizations Lack of membership participation. No degree programs or student organizations directly related to Safety in State. Competition with other local safety organizations Lack of deep succession planning Lack of member interest in leadership roles Competing for time with other organizations (AIH, CSS) Businesses not sponsoring members to ASSE due to budget constraints Limited volunteers for committees Time commitment for Board members Demonstrating value to membership Geographic diversity of membership Loss of key members that had been active Failure to attract/engage new members Failure of membership to view chapter as valuable resource Demands on time for members to participate / over extended with events?? Officer succession planning Competition with other safety/health organizations Perception that volunteering is hard Aging/retiring of our key volunteers and members Lack of consistent communication between all area Chapters Time management and how it relates to information being distributed considering the ever-changing demographics of the workers Include separate mailings of the newsletter and meeting announcements to school contacts and other trade organizations. • Not a lot of engineering type schools in area to find future professionals • Focusing only on the PDC may limit other opportunities • Not fostering new members or getting current members active will not grow the group • Average age of membership is increasing. • Experienced members are retiring. Organizations are consolidating or outsourcing • No degree programs or student organizations directly related to Safety in State. • Not likely to sustain student chapter – National’s requirements that a Student Chapter be college-specific is a huge barrier to states like NJ without schools with large EHS-related programs. • Reduction in traditional industries (pharma/chemical) in the State. • Membership decline • The chapter being considered outdated by members we are not reaching • Scheduling meetings for maximum attendee participation • Members being a part of separate groups/ organizations • We do not have a clear view of membership demographics • Lack of communication • Location and time of meetings • Average age of our chapter member is getting closer to retirement. We are not bringing in enough young professionals. • Companies on cutting back on EHS staff and budgets – less time available to volunteer, attend meetings, etc. • Geographic distribution of membership • Experienced members are retiring. Young professionals are not engaged yet.

18. threats • Member/Knowledge Retention – loss of tribal knowledge / key members due to frustration, overcommitted at work, family obligations, environmental changes (new baby, new job, new house) • Competition from other organizations – how is ASSE the differentiator • Overall membership decline, where industry leave area or company’s budget are cut back • No youth movement – no student sections, no degree or certificate programs locally to sponsor, no way to reach young professionals in the area • Inability to demonstrate true value to membership • Perception that volunteering within ASSE is hard work • Failing to develop proper succession planning • Weather and distance during winter months

19. Next Steps • Posting the current submittals to the DropBox account for easy review and access • Developing a team around how to: • Transform Weaknesses into Strengths • Transform Threats into Opportunities • Match Strengths with Opportunities • Matching Society resources specific to your chapter needs • Sharing SWOTs with Society resource • Working with individual chapters on support • Looking forward to budget and how to fund our top 2-3 priorities / focus areas

20. Parking lot • PDC Feedback • New England Area PDC – Nov 15-16 (John Spath) • Western PA Joint Student PDC – Nov 1 (Pam Walaski) • Leadership Reimbursements • List of Treasurers from Society (done) • List of attendees (done) • List of attendees / Treasurers to Kathleen Donndelinger (this week) • Website / Social Media – Mason Robbins / Anthony Krake

21. Parking lot Regional Nominations & Elections Team • Mike McGee, DRVP/Chair (Philly) • Mike McGowan (Penn-Jersey) • Allison Bresloff (CT Valley) • Gregory Decker (NJ) • Brett Carruthers (AD – Empire) • Don Olesen (AD – New England) • Safety Matters Challenge Team • Daren Canfield (Greater Boston) • Brady Keene (Granite State) • Kenton Wengert (Eastern NY) • Ethan Alster (IUP Student) • Mike Murray (Past Chair) • David Crowley (Vice Chair) • Pam Walaski (AD – Keystone) • Aaron Cameron (RVP)

22. Have a wonderfully blessed and safe holiday season