RazorBuy /BASIS

1. RazorBuy/BASIS Settlement Process Discussion

2. Create Req. Create PO Changes to PO Invoice/ Pay Receiving Payment Transmit PO Purchase Requisition Create PO (if approved via TARGET) E-Invoice PO Flip RazorBuy Create Requisition Target Chain Approvals Create PO PO Supplements – POHT, POIT, PODT PO Changes – POLA PO Cancelations ILOG PAYD, PAYQ Proposed PO Flip Payment – Check, ACH, Wire transfers, Payment Plus UPS Use tax/Excess sales tax calc Prorated across AP line Encumber Funds Encumber Funds RazorBuy/BASIS Expensing/ AP Liability/Use Tax Liability/Excess Sales Tax AR/ Relieve Encumbrance Check Accounting /Relieve AP Liability DART

3. Catalog purchases – allow PO changes? What about cancelations? • What about PO cancelations for non-catalog? • What types of PO changes need to be transmitted to the vendor? • Handling codes – need more discussion. • POHT – (changes: tolerance and requestor) how will these impact RB? • PODT – cost center distribution changes needed in RB? • POLA – will buyers add PO lines in RB? • Assumption – no changes to the PR after it’s approved in TARGET. PO(s) will be automatically generated. • PO effective date – drives the invoice date also impacts the expense date. PO Questions

4. Credits – are catalog credits handled as negative lines? By vendor or PO? What about non-catalog – credit memo or negative line? • Image of paper invoice – continue with current process? Need to be able to drill down to the image in BASIS. • Invoice attached, personal reimbursements, and Check with Order – no receiving required in BASIS. • Separate check and customer id – required for some Payment Plus payments • Mixing of taxable and non-taxable lines • Invoice numbers – duplicates not allowed (we allow suffix, if needed) • Common Vendors • Invoice date – not older than prior FY • Vendor payment terms & Discounts • Remittance comment? • Receiving date – drives expense date Invoice/Receiving Questions