Oklahoma State Regents for Higher Education

1. Oklahoma State Regents for Higher Education Improving Our Future by Degrees in Oklahoma’s Second Century Dr. Linda Mason COORDINATOR FOR GRANT WRITING AND EXTERNAL FUNDING TECHNICAL ASSISTANCE

2. Preparation for Writing Gather Data Program Design Timeline Partners’ descriptions Vitae Letters of Commitment Budget Items Approvals Preparation

3. Gather Data Preliminary research Small sample Other research - yours, survey of literature Model program(s) OSRHE Higher Education data (since 70’s) Support for research aim(s) Statistics Expert opinion Anecdote or testimonial Prior related or impactful research that you or someone else has done Prior funding you or the university has received – from this agency, from other agencies on this topic Internal funding that has or will support your project Preparation

4. Gather Data Who on your campus has received this funding? Who in the state has received this funding? Preparation

5. Gather Data Institution description Location When founded Number of students Student demographics Number of faculty Faculty credentials Laboratory facilities Other facilities Unique characteristics (all green, high Native American population, majors that are not found elsewhere, etc.) Preparation

6. Gather Data Management team descriptions Titles, names, credentials, narrative of experience Type of partner: corporate, research, higher education, local education, faith based, etc. Descriptions of other important facilities or resources Vitae of primary team members– 1-2 pages Preparation

7. Program Design Outline Goal or Aim – objectives – activities - benchmarks Timeline Who does what when? (charts) Preparation

8. Preparation Goal: Primary goal of the Meal Consortium is to allow homebound elders to live independently. Objective: Reduce number of individuals leaving the Meal Consortium by 5%.

9. Timeline Incorporate into chart List: 1st year, 2nd year, 3rd year or June, July, August…. Line with time marks ____.____.____.____.____ Bar graph Preparation

10. Partners’ Description Organizational description Demographics Location Partnering individuals’ experience and credential Partner’s role Partnership/collaboration documentation Collaboration documentation, i.e. publications, past projects, unrelated projects Benefits of partner’s participation Partnering activity examples Partner planning documentation, i.e. surveys, meetings, etc. Partner written agreements – articulated and maybe attached Subcontracts Partner vitae – 1-2 pages Preparation

11. Vitae All major personnel Follow funding agency guidelines If no guidelines, keep to 1 page Narrate important experience, i.e. preliminary unpublished research, student advisement, experience with ethnic minority groups…. Preparation

12. Letters of Commitment Do not issue duplicates List partnering support as well as specific commitment – numerical if possible ($ and FTE) Letters from PI’s, separate college or university faculty, dean, VP, CEO, Superintendent, decision maker Letter from Chancellor, OneNet Director Preparation

13. Letters of Commitment Sustaining the project – complete, partial based on success, FTE line, incorporation into curriculum……etc. Preparation

14. Budget Items Find real prices Travel – use real conference titles and cities Obtain bids but include only 1 cost Describe discounts negotiated Calculate equivalent of inkind contributions, i.e. personnel salary, benefit rate, rent, OneNet rates Preparation

15. Approvals (in writing) Facilities Summer facilities and services Personnel Incorporation into curriculum Matching funds Student fee waivers and tuition waivers Scholarships Released time to administer the grant project Preparation

16. Students Undergraduate student researchers Incorporate project into class material – what class(es)? Student assistants – undergraduate & graduate Develop a minority pool for recruitment Include HS students and teachers Include community groups Include potential work place businesses Broaden Participation

17. Dissemination by technology Web page Electronic publication Electronic conference to select audience (all math teachers…) Email - listserve Videoconference planning to save travel Pod cast or webinar or computer video stream Online information components for participants Photo or art collections online Group messaging – bulletin boards Broaden Participation

18. Traditional dissemination Journal article – which journal(s) National conference presentation – name conference and location Regional or state conference presentation – name conference and location and your leadership Campus seminar series Other public speaking plans Broaden Participation

19. Unusual things: Photos in proposal Off campus locations International travel Food, entertainment, gifts Unique purchases Preparation

20. Questions? Preparation

21. When in doubt contact your mentor! When in limbo contact Dr. Linda Mason, 405-225-9486, lmason@osrhe.edu. Preparation

22. Contact: Linda Mason, Ed.D. 405-225-9486 lmason@osrhe.edu http://www.okhighered.org/grant-opps/ COORDINATOR FOR GRANT WRITING AND EXTERNAL FUNDING TECHNICAL ASSISTANCE August 2007