Ensuring Accurate Data for CCRPI

1. Ensuring Accurate Data for CCRPI GSIS Users Conference January 31, 2019 February 1, 2019

2. Today’s Agenda • CCRPI overview • Where does GaDOE get the data? • How are the data used? • Common data errors • Checking data • CCRPI updates • CCRPI resources

3. CCRPI Overview Are students achieving at the level necessary to be prepared for the next grade, college, or career? Content Mastery Vision Accountability should play a supporting role in assisting our state to reach its mission of offering a holistic education to every child and preparing them for college, career, and life. Accountability should not be the driving force behind decisions about educating children. Progress How much growth are students demonstrating relative to academically-similar students? Are all students and all student subgroups making improvements in achievement rates? CCRPI Score Closing Gaps • Purpose • The purpose of CCRPI is to provide an objective measure of the extent to which schools, districts, and the state are succeeding in providing high-quality opportunities and outcomes for students that can be used for communication and continuous improvement. Are students participating in activities preparing them for and demonstrating readiness for the next level, college, or career? Readiness Graduation Rate Are students graduating from high school with a regular diploma in four or five years? School Climate Star Rating Financial Efficiency Star Rating

4. CCRPI Overview • English language arts achievement • Mathematics achievement • Science achievement • Social studies achievement Content Mastery Progress • English Language Arts growth • Mathematics growth • Progress toward English language proficiency (EL students) CCRPI Score Closing Gaps • Meeting achievement improvement targets • Elementary: Literacy, student attendance, beyond the core • Middle: Literacy, student attendance, beyond the core • High: Literacy, student attendance, accelerated enrollment, pathway completion, college and career readiness Readiness Graduation Rate • High School Only • 4-year adjusted cohort graduation rate • 5-year adjusted cohort graduation rate School climate Star Rating Financial Efficiency Star Rating

5. Where does GaDOE get the data?

6. Data Sources • FTE -1 and FTE Survey • Student Record • Student Class • Assessment Data • CCRPI Applications • EOPA Application • TCSG/USG files

7. What data are used? • FTE – 1 and FTE Survey • Marking periods (start and end dates) • Students reported in schools • Student Record • GTID • School and System • Grade Level • Race • Primary Area (Special Ed) • GAA • Free or Reduced Meal Eligibility (Student Level and CEP)

8. What data are used? • Student Record continued • English Learner (EL) • Y, N, 1,2,3,4, F • School Entry Code and Date • Withdrawal Code and Date • Days Present and Days Absent • Diploma Type • Date Entered Ninth Grade • Date Entered US School

9. What data are used? • Student Class • Course Number (CRITICAL) • WBL XX.7 • Dual Enrollment XX.XXXX4 • Credit in Lieu XX.XXXX3 • Pathway course numbers must be the correct course numbers • Credit earned in HS courses • Final grade for Beyond the Core

10. What data are used? • CCRPI Applications • Assessment Matching 1 and 2 – District level • Non-Participation – District level • Cohort Withdrawal Update – District/School level • Summer Graduate – District level • EOPA Application • TCSG/USG files • Assessment files

11. How are the data used?

12. Content Mastery Student Record • GAA Enrolled • School Entry Date • School Withdrawal Date • Date Entered US School Student Class • Course Number • Course Grade • Course Teacher ID Assessments • Georgia Milestones • EOC Course Test out Attempt • GAA Applications • Assessment Matching • Non-participation FTE • Marking Period Start/End Dates

13. Progress English Language Arts/Mathematics Progress Towards EL Proficiency Assessment ACCESS Applications Assessment Matching Student Record • School Entry Date • Withdrawal Date • Date Entered US School Student Class • Course Number Assessment • Georgia Milestones Applications • Assessment Matching

14. Closing Gaps Assessments Georgia Milestones GAA Applications Assessment Matching FTE Marking Period Start/End Dates Student Record • School Entry Date • Withdrawal Date Student Class • Course Number

15. Readiness Literacy Attendance Student Record Enrollment Record Days Present Total Days Absent (Excused + Unexcused) Student Record • School Entry Date • Withdrawal Date Student Class • Course Number • Credit in Lieu Assessment • Georgia Milestones Applications • Assessment Matching FTE • Marking Period Start/End Dates

16. Readiness Accelerated Enrollment and Pathway Completion College and Career Readiness Student Record Withdrawal Date Student Class Course Number Course Credit Assessment National Assessments EOPA Applications Assessment Matching EOPA (CTAE) USG and TCSG Data Students not needing remediation Student Record • Withdrawal Date Student Class • Course Number • Course Credit USG and TCSG Data • TCC Completer

17. Graduation Rate Student Record • Date Entered Ninth Grade • Diploma Type • School Entry Code • Withdrawal Code Applications • Cohort Withdrawal Update • Summer Graduate Application

18. Common Data Errors

19. Common Data Errors • EOC Courses – Grades of Z reported or course not reported at all • Dual Enrollment not reported correctly (XX.XXXX4) • FTE, course, and/or assessment reported at different schools • No withdrawal date or code reported • Incorrect withdrawal date or code • Incorrect date entered ninth grade

20. Common Data Errors • Failure to mark EL students correctly (EL=Y, 1,2,3,4 or F) • SWD marked incorrectly – no primary area • GAA not marked – mark every year, even if the student is not being assessed on the GAA that year • Not reporting grade correctly or not promoting a student (High school readiness uses all students reported as 12th grade) • Work-Based Learning not tied to another course in the same major (WBL courses are coded using XX.7)

21. Common Data ErrorsBeyond the Core • Students not enrolled in course with correct course code • Grade issued for the Beyond the Core course not a recognized passing grade (70 or above on a numeric scale; pass on a pass/fail scale; E or M on a performance based grading scale; or greater than a F on a A-F scale) • No grade issued • Z or an I reported in Student Class • Z and I do not count as passing grades • Failure to enroll kindergarteners in BTC courses • Note - Beyond the Core is not an optional indicator

22. Common Data ErrorsPathways in CCRPI • A student is considered a pathway completer for CCRPI if the student: • Completed a GaDOE-defined pathway • GaDOE determines if a student completed a GaDOE-defined pathway based on the course codes and credit earned submitted to GaDOE Data Collections by districts • Earned a Technical Certificate of Credit (TCC) • TCSG provides GaDOE with a file of all high school students earning one or more TCCs • Completed a locally-developed, state-approved pathway • GaDOE will determine if a student completed a locally-created, state-approved pathway based on course codes and credit earned submitted to GaDOE Data Collections by districts • Full credit not awarded for course (.5 credit awarded) • Failure to complete all the required courses in a pathway • Incorrect course codes used

23. Checking Data

24. Checking Data • Live Portal Data • Critical school level leaders check these data prior to close of Student Record and Student Class • Live Portal Data verbiage and legends should be read carefully and any issues or concerns directed to the GaDOE accountability specialist immediately • May / early June is the time to correct data • Have local process/procedure to ensure all stakeholders are actively checking data • District level individuals should check LPD to detect trends in errors or see if one school stands out as different from the others

25. Live Portal Data

26. Live Portal Data

27. Checking Reports

28. 2019 Updates • Dual Enrollment courses exempt from EOC will use the college-issued grade for accountability*: • A-Distinguished Learner • B and C-Proficient Learner • Below C-Beginning Learner • Dramatic Writing Course • Consult with Curriculum and Instruction for course number guidance *See January 10, 2019 email 2019 CCRPI Calculation Update – Dual Enrollment

29. Resources • CCRPI Resources for Educators • Beyond the Core Guidance • Target Resources (2019 Target Scores) • Principal Guides • FAY Guidance • Lexile Scores – Multiple Uses • Accountability • Accountability Specialist • Targets • CCRPI Overview Documents • Pathway Guidance

30. Accountability Team Paula Swartzberg, Director of Accountability pswartzberg@doe.k12.ga.us or (404) 463-1539 Lacey Andrews, Accountability Specialist landrews@doe.k12.ga.us or (404) 657-0251 Kris Floyd, Accountability Specialist kfloyd@doe.k12.ga.us or (404) 463-1175 Nicholas Handville, Accountability Specialist nhandville@doe.k12.ga.us or (404) 657-4122 August Ogletree, Ph.D., Accountability Research Specialist aogletree@doe.k12.ga.us or (404) 463-6675 Tianna Sims-Miller, Ph.D., Program Manager, Accountability Research tsims@doe.k12.ga.us or (404) 463-1166 Allison Timberlake, Ph.D., Deputy Superintendent for Assessment and Accountability atimberlake@doe.k12.ga.us or (404) 463-6666 GaDOE Customer Service Survey: http://gadoe.org/surveys/AsAc-H8PBVZM