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Keys to a Successful Videoconference: Best Practices. Dr. Michael Allen Dr. John Steeves Jill Curley Nov.29,2006. Welcome to our Distant Sites. Saint John Fredericton Moncton Sydney Halifax Miramichi. INTRODUCTION. Who are we Who are you. Learning Needs.

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keys to a successful videoconference best practices

Keys to a Successful Videoconference: Best Practices

Dr. Michael Allen

Dr. John Steeves

Jill Curley

Nov.29,2006

welcome to our distant sites
Welcome to our Distant Sites
  • Saint John
  • Fredericton
  • Moncton
  • Sydney
  • Halifax
  • Miramichi
introduction
INTRODUCTION
  • Who are we
  • Who are you
learning needs
Learning Needs
  • What is your experience with videoconferencing?
  • What would you like to learn today?
learning objectives
Learning Objectives

Learn how to:

  • Prepare and plan an effective videoconferencing session
  • Use visual aids
  • Interact with receiving sites
basic outline
Basic Outline
  • Technical Tips
  • Key Skills
  • Using Visual Aids
  • Facilitating Interaction
  • Five Commandments of Videoconferencing
technical tips
Technical Tips
  • Mute Microphones
  • Ensure site name is visible
  • Adjust camera angle
  • Book training time
  • Test all equipment
key skills for videoconferencing
Key Skills for Videoconferencing
  • Using Visual Aids
  • Facilitating Interaction
slide12

Age-standardized rates females 1971-00

120

120

Breast

80

80

Colorectal

40

40

Lung

Melanoma

10

10

1971

1980

1990

2000

the unhappy baby
The Unhappy Baby

Tired

Bored

Hungry

fonts
Times New Roman

36 point

32 point

28 point

24 point

20 point

16 point

Arial

36 point

32 point

28 point

24 point

20 point

16 point

Fonts
fonts16
Times New Roman

36 point

32 point

28 point

24 point

20 point

16 point

Arial

36 point

32 point

28 point

24 point

20 point

16 point

Fonts
fonts17
Times New Roman

36 point

32 point

28 point

24 point

20 point

16 point

Arial

36 point

32 point

28 point

24 point

20 point

16 point

Fonts
fonts18
Times New Roman

36 point

32 point

28 point

24 point

20 point

16 point

Arial

36 point

32 point

28 point

24 point

20 point

16 point

Fonts
fonts upper case
Fonts – upper case
  • SOME PEOPLE WRITE IN ALL UPPER CASE
  • HOLDOVER FROM TYPEWRITER DAYS
  • NOW MAY IMPLY SHOUTING
  • TAKES UP SPACE
  • HARD TO READ
fonts lower case
Fonts – lower case
  • Some people write in all upper case
  • Holdover from typewriter days
  • Now may imply shouting
  • Takes up space
  • Hard to read
sample slide
Sample Slide

Please –

  • No more than title plus 6 lines per slide
  • 36 point, lowercase, Arial font
  • Black on white – avoid reds
  • Landscape format
sample slide26
Sample Slide

Please –

  • No more than title plus 6 lines per slide
  • 36 point, lowercase, Arial font
  • Black on white – avoid reds
  • Landscape format
how to facilitate interaction
How to Facilitate Interaction
  • In your opinion, what is important to consider in order to best interact via videoconferencing?
  • Spend 3 mins. at each site to quickly brainstorm.
  • Each site to provide one example.
facilitating interaction best practices
Facilitating Interaction: Best Practices
  • Present only 80% of the material.
  • Provide practical case examples
  • Build in time for questions (i.e. every 15 minutes)
  • Wait for response (i.e. at least 10 seconds)
  • Adapt to audience
facilitating interaction options
Facilitating Interaction: Options
  • Offer an Off-line task
  • Generate discussion moving site-to-site
lessons learned
Lessons Learned
  • Arrive twenty (20) minutes before your start time
  • Make presentations available to sites beforehand
  • Others?
what the research shows about vc
What the research shows about VC:
  • Used for education of physicians, pharmacists, nurses, physiotherapists, medical students
  • Learning of knowledge and skills is equal to traditional learning
  • Receiving site learners rate satisfaction with audio and video lower than face-to-face learners
five commandments thou shall
Five Commandments – Thou Shall
  • Arrive 20 mins before my VC
  • Prepare visual aids properly
  • Wait 10 seconds after asking a question
  • Avoid the talking head syndrome
  • Make handouts available
presentation mode
Presentation mode

Receiving sites see presenting sites only

Presenting site sees 4 receiving sites

contact information
Contact Information
  • NSTHN bridge call-in: 902-981-1559
  • NSTHN Help line:1-902-470-7690(not within N.S./ PEI.) 1-800-889-5949(N.S./PEI)
  • Halifax help line 902-494-2867
  • Jim Clark (MEDIT, Faculty of Medicine)