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Selecting Text - PowerPoint PPT Presentation


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Selecting Text. Users can select text using a variety of methods: Dragging over text with their mouse Double-clicking over a word selects the word Triple-clicking over a paragraph selects the paragraph. Selecting Text. CTRL + End and Down Arrow can select a paragraph

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selecting text
Selecting Text
  • Users can select text using a variety of methods:
    • Dragging over text with their mouse
    • Double-clicking over a word selects the word
    • Triple-clicking over a paragraph selects the paragraph

Beddingfield High School—Where great is not good enough!

selecting text1
Selecting Text
  • CTRL + End and Down Arrow can select a paragraph
  • NOTE: the CTRL button allows the user to select nonadjacent text in a document
  • Example:
    • Double click a word to select the word.
    • Hold down CTRL
    • Double click another word in another paragraph

BOTH word are selected

Beddingfield High School—Where great is not good enough!

selecting all text
Selecting ALL Text
  • Clicking anywhere in the document off of the selected text will deselect text
  • Clicking Select All from the Editing Group on the Home Ribbon selects all of the text in the document.

1

CTRL + A—Shortcut to select all text

2

Beddingfield High School—Where great is not good enough!

deleting text
Deleting Text
  • If text is selected and the Delete button is pressed, the text will be deleted.
  • Undo restores deleted text
  • Review:
    • Backspace deletes to the left of the cursor position
    • Delete deletes to the right of the cursor position
  • If the user types text as the last operation, the undo button removes the last typed text

Beddingfield High School—Where great is not good enough!

what cannot be undone
What Cannot be Undone?
  • When is the Undo button not useful?
    • When saving or printing
  • The Save and Print command cannot be Undone using the Undo button

Beddingfield High School—Where great is not good enough!

undo and redo lists
Undo and Redo Lists
  • Users can click the drop-down arrow on the Undo button to view a list of commands that can be undone using Undo.
  • The user can select a number of commands from the list to undo at once.
  • However, the user wants the fourth command to be undone, commands one through three must be undone as well.

Beddingfield High School—Where great is not good enough!

organizing files
Organizing Files
  • It is important that users organize their files using Folders and Subfolders.
  • This makes finding documents much easier.
  • Folders can contain files or other folders.
  • A folder within a folder is called a subfolder.
  • Subfolders help keep many files organized in a hierarchical system of order.

Beddingfield High School—Where great is not good enough!

creating and deleting folders
Creating and Deleting Folders
  • Users can use either the Save As or the Open dialog box to create folders using the new folder icon
  • Users can also delete folders from both dialog boxes by:
    • Clicking on the file and clicking the delete icon
    • Right-clicking over the files and selecting delete

Beddingfield High School—Where great is not good enough!

creating subfolders
Creating Subfolders
  • To create a subfolder from the Save As or Open dialog box
  • Browse to the folder in which you would like to create a new folder
  • When you are in the folder, click the New Folder icon and create the subfolder
  • A subfolder is simply a folder within another folder

Beddingfield High School—Where great is not good enough!

managing folders from my documents
Managing Folders from My Documents
  • You do not have to have MS Word open to organize folders
  • Users can simply click on My Documents or My Computer and Click New/Folder

NOTE: If you misspell a folder name, you can right-click the folder from My Documents and select Rename to correct the error.

Beddingfield High School—Where great is not good enough!

saving verses renaming
Saving Verses Renaming
  • Users can Save a file from the Save As dialog box with a new name.
    • This does not effect the older file with a different name. It preserves the old file.
  • When renaming a file from My Documents, it changes the original file to a file with a new name.
    • This effects the old file-it has been replaced. It does not preserve the old file.

Beddingfield High School—Where great is not good enough!

preventing loss of data
Preventing Loss of Data
  • NOTE: It is important to backup data.
  • How can you prevent losing data?
    • Saving often
    • Save in more than one place
    • Save on mobile drives as well as on your computer
    • Change the Autorecovery options to save more often

Beddingfield High School—Where great is not good enough!

saving in different formats
Saving in Different Formats
  • The format in which a file is saved effects many different things, such as
    • in which application the file can be opened and viewed
    • if the person to whom you sent the file will likely be able to open and view the file
    • if you will be able to open the file again in MS Word 2010
    • if a person with an older version of MS Word will be able to open the file

Beddingfield High School—Where great is not good enough!

default format
Default Format
  • Remember the default format for MS Word 2010 is the .docx format.
  • MS Word will automatically save in this format unless you choose a different format from the Save As dialog Box.

Beddingfield High School—Where great is not good enough!

changing default format from options
Changing Default Format from Options
  • Users can change the default format in which MS Word will save from the Options setting of the File tab.

Beddingfield High School—Where great is not good enough!

which format
Which format?
  • You can tell the type of file format a document is saved in by going to the file properties.

File/Save As

Click the drop-down arrow beside Views

Select Properties

Read the file type under the File Property column of the navigation pane

Beddingfield High School—Where great is not good enough!

file types and file extensions
File Types and File Extensions
  • Word can save in various formats including;
    • Word 97-2003 Format (.doc extension—allows the document to be opened in earlier version of Word)
    • Rich Text Format (.rtf extension-can be opened from a variety of platforms and retain some formatting)
    • Portable Document Format (.pdf extension can be opened in Adobe Reader)
    • As a Word template (.dotx—saved in the templates folder in MS Word and can be used with new documents.)
    • As a Web page (.html—can be opened in a browser)

Beddingfield High School—Where great is not good enough!

cannot open a file
Cannot Open a File?
  • If you cannot open a file, you can check the file format from Start/My Documents
  • Browse to the document file and select
  • View options/Properties
  • You can see if the format is a type that is compatible with MS Word.

Beddingfield High School—Where great is not good enough!

cannot find a file
Cannot Find a File?
  • From My Documents click the Type column heading at the top of the navigation pane.
  • This sorts the files by file format:
  • All of the GIF images are displayed first
  • Next, the JPEG images are displayed
  • Then a PowerPoint file and so on

NOTE: If you know the format the file is saved in, sorting by format or date created makes it easier to find.

Beddingfield High School—Where great is not good enough!