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SOUTH TEXAS COLLEGE PURCHASING DEPARTMENT. YEAR END ENCUMBRANCES JULY 27, 2011. Banner Encumbrances. Banner form: FGIOENC Verify all encumbrances per organization Check for encumbered requisitions and purchase orders. Contact Purchasing on encumbered pending Requisitions

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south texas college purchasing department

SOUTH TEXAS COLLEGEPURCHASING DEPARTMENT

YEAR END ENCUMBRANCES

JULY 27, 2011

banner encumbrances
Banner Encumbrances
  • Banner form: FGIOENC
  • Verify all encumbrances per organization
  • Check for encumbered requisitions and purchase orders.
    • Contact Purchasing on encumbered pending Requisitions
    • Verify the Balance on Open Purchase Orders
    • Review all encumbered Purchase Orders
banner fgioenc
Banner FGIOENC
  • Encumbered Requisition(s)
    • Contact Buyer for status of the pending requisition
  • Balance on Open Purchase Orders
    • Review the balance and contact Purchasing to close
  • Encumbered Purchase Orders
    • Contact the Buyer for delivery status
banner assigned buyer
Banner Assigned Buyer
  • Using FOIDOCH to find the assigned Buyer
  • For Requisition:
    • Using FPIREQN the requisition assigned buyer can be viewed using the options tab and selecting “Commodity Accounting Information, options again and selecting “Commodity Supplemental Information”.
  • For Purchase Order:
    • Using FPIPURR the Buyer Code can be found on the first form.
purchase order assigned buyer
Purchase Order Assigned Buyer
  • Each Buyer is responsible for their own purchase orders.
  • We must begin closing out all encumbrances.
  • All items must be received by August 31st.
  • An email to the Buyer will close out any encumbrance.
  • All month old hanging requisition which has not been completed or approved will be removed.