MODULE 3

1. Industrial Waste Data Tracking: Surveys & Other Information CollectionPresented by: Melissa Reboul LDEQ Pretreatment MODULE 3

2. Industrial Waste Survey:IU Master List • Define IU vs SIU • Locate IUs subject to program • Determine need for control • Classify IUs • Plan for the future

3. Where to Start... • Records • Applications • Directories • Associations • Internet • Field observations

4. Collecting the Information • Industrial waste questionnaire • Typical Contents: Basic/Detailed questionnaire • Recipients

5. Survey Tracking • Delivery and return dates • Completeness • Certification statement - signature • Document all contacts with potential IU’s • Follow-up activities for non-receipt

6. Verification of Data • Why? • Promote Understanding • Nature and sequence of operations • Volume, nature, and frequency of discharge • Discrepancies • Deficiencies

7. Submitting the SIU List • Original pretreatment program submission • Approval authority annual report (updates) • At the request of EPA/Approval Authority

8. Sources Available to Update the List of IUs • Review of permits • Permit reapplications • On-site inspections • Review of water records • Advertise/Public notice • Drive-bys!

9. General information Business activity Water usage Sewer information Wastewater discharge information Characteristics of discharge Pretreatment Facility operations Spill prevention “Non-discharged” wastes Certification and authorized signature Stored Chemicals - MSDS Contents of Permit Applications

10. Reviewing the Data • Importance of the data • Completeness • Blank spaces vs. "not applicable" • Obtaining a response for minor deficiencies • Major deficiencies

11. Reviewing the Data, continued • Common deficiencies incompleteness • Facility layout • Discharge data • Proper signing official

12. Reviewing the Data, continued • Accuracy • 100% detection of inaccuracies may not be possible • Primary areas for intense review • Resolution protocols

13. Current permit and fact sheet Previous permit application Baseline monitoring report (BMR) Wastewater survey questionnaires Inspection reports Sampling data Self-monitoring reports Notifications Enforcement actions Verification of Data: Review of Background Information

14. Verification of Data: Conducting an Inspection • Production processes • Schematic diagrams • Sewer layout of the IU facility • Pretreatment • Types of batch discharges • Loading, unloading, and storage areas • Sampling locations and methods, and analytical techniques

15. Data Management - Key Concepts • Thorough documentation is essential • Retain all documents and data (at least 3 years) • Document all activities • Maintain general and facility-specific files

16. General Documentation • Regulations • Legal authority • Industrial user classification • Local limits development • Other documentation

17. POTW Approved Program Specific Documentation • Permitting • Application of standards • Industrial user reporting • Monitoring/Inspections • Compliance evaluations • Enforcement

18. Industrial User Files • General facility information • Discharge permits • Monitoring data • Inspection reports • Compliance evaluation conclusions • Enforcement actions • Correspondence, meeting notes, phone logs

19. Inspection Documentation • Date and time • Names of inspectors and facility contacts • Notes on areas inspected • Identified changes from previous inspection • Findings from records review • Evaluation of facility plans (e.g., TOMPs, SPCCs)

20. Monitoring Documentation • Date, time, and location • Sample type • Characteristics of wastewater • Preservatives used • QA/QC for sampling and analysis • Sampler and custody signatures • Analytical methods • Identification of violations

21. Classifying IUs • Establish Screening Criteria • CIU • SIU • Hauler • Other non-SIU

22. Resources Available for Classifying IUs, Especially CIUs • SIC or NAICS codes • EPA development documents • Federal register preambles • EPA guidance manuals

23. Development Documents • Processes covered • Sources and characteristics • Category and subcategory