Microsoft ® Office PowerPoint ® 2003 Training

1. [Your company name] presents: Microsoft® Office PowerPoint® 2003 Training Playing movies

2. Course contents • Overview: Playing movies in PowerPoint • Lesson 1: Play a movie • Lesson 2: Create "play" buttons Each lesson includes a list of suggested tasks and a set of test questions. Playing movies

3. Overview: Playing movies in PowerPoint • You can enhance your PowerPoint presentations with a dramatic movie clip, film of a dynamic speaker, or just something fun designed to engage the audience. Work with movie files and learn how to insert them, play them, and set specific options. Playing movies

4. Course goals • Insert a movie, start it the way you want, and work with various movie options. • Play a movie full-screen and keep it from showing on the slide. • Create buttons to run a movie. • Ensure that a movie plays when you present. Playing movies

5. Lesson 1 Play a movie

6. Play a movie • In this lesson, you'll insert a movie file and see how to make it play the way you want. • For example, explore the options for how to start a movie and learn how to change the start setting. A movie helps illustrate points you're making. Playing movies

7. Play a movie • Learn how to expand the movie to full screen and keep it from showing on your slide until you're ready to play it. Finally, make sure the movie plays even if you present your show from another computer. A movie helps illustrate points you're making. Playing movies

8. Insert a movie • Click the Insert menu, point to Movies and Sounds, and click Movie from File. Browse to the location of the file, select it, and click OK. • The inserted movie appears as a still frame on the slide. To insert the movie: Playing movies

9. Insert a movie • If you insert additional movies on the same slide, PowerPoint automatically arranges them in a layout for up to four movies. Any movies you insert after that will be inserted in the middle of the slide for you to position. The movies will play in the order of their insertion. Playing movies

10. Decide how to start it • When you insert the movie, you're given the choice to start it automatically or when you click with the mouse. You can select how to start your movie. Playing movies

11. Decide how to start it Click Automatically if you want the movie to start by itself. • If you have no other media effects on the slide, the movie plays as soon as the slide is displayed. • If you already have another effect on the slide, such as an animation, the movie plays after that effect. You can select how to start your movie. Playing movies

12. Decide how to start it Select When Clicked if you want the movie to play only when you click the movie frame on the slide. • This setting is known as a trigger because you have to click something specific — the movie itself, as opposed to merely clicking the slide — to play the movie. You can select how to start your movie. Playing movies

13. Create a delay or extend play • You've selected a way to make the movie start playing. • What if you also want to make it start at a certain point, or you want it to play for a designated number of slides? How to set timing options for the movie Playing movies

14. Create a delay or extend play • For example, if the best part of your movie happens about seven seconds into it, tell PowerPoint to start it at that point. How to set timing options for the movie Playing movies

15. Create a delay or extend play • Or, extend the movie’s playing time across several slides. By default, even if the movie is longer than the duration of your slide, it'll stop when you click the slide — such as when you click to advance to the next slide. How to set timing options for the movie. Playing movies

16. Create a delay or extend play • But, imagine your film features an authoritative speaker whose points you want to support with text on several slides. To do so, insert the movie on the first slide, and specify that you want it to stop after a specific number of slides. How to set timing options for the movie Playing movies

17. Create a delay or extend play • How to set timing options: • Click the down arrow on the effect to display its menu. • Click Effect Options on the menu. How to set timing options for the movie Playing movies

18. Create a delay or extend play • How to set timing options: • Time how far into the movie to start, and set that value in the From time field. • Set the movie to stop: at a mouse click, after the current slide, or after a specific slide number. How to set timing options for the movie Playing movies

19. Go full screen • Expanding the movie to play full screen is one of several other options that are available. • A quick way to display these options is to right-click the movie frame, and click Edit Movie Object, as shown in the picture. More movie options Playing movies

20. Go full screen • For more movie options: • Right-click the movie frame, and click Edit Movie Object. • Loop repeats the movie; Rewind puts it back at the starting frame after it finishes. • The Hide and Zoom options work nicely together. • File shows the path to the linked file. More movie options Playing movies

21. Go full screen • The full-screen option plays the movie as if it were its own screen so it doesn't appear to be playing on a slide. If the resolution of your movie file looks good blown up to a larger size, you can feel comfortable selecting this choice. More movie options Playing movies

22. Go full screen • You can keep the movie from appearing on the slide until it plays and make it disappear afterward. If you use this with the full-screen option, the movie will seem not to be on your slide at all (although you may see a flash of it on the slide right before it plays full-screen). An alternative to hiding the movie is to drag it off the slide. More movie options Playing movies

23. Linked files and your presentation • Any movie you “insert” into PowerPoint is really only linked to your presentation. • It plays from a location outside the PowerPoint .pptfile; it is not a physical part of the file. A movie file is linked from its source location. Playing movies

24. Linked files and your presentation • So how can you make sure that PowerPoint will find your movie file to play it? This is how the process works: When you insert the file, PowerPoint creates a link to the movie file's current location. If you later move the movie file to a different location, PowerPoint will not know where to find it when you want the file to play. A movie file is linked from its source location. Playing movies

25. Linked files and your presentation • Best advice: Before you insert the file, copy it into the same folder as your presentation. Then insert it. PowerPoint will create a link to it, and it will find the file as long as you keep it in the presentation folder, even if you move or copy the folder to another computer. A movie file is linked from its source location. Playing movies

26. Linked files and your presentation • Another way to be sure you get your linked files in the same folder as your presentation is to use Package for CD (File menu), a new feature in PowerPoint 2003. A movie file is linked from its source location. Playing movies

27. Suggestions for practice • Insert a movie file. • Create a delay in play and extend the play. • Play the movie full screen and hide it on the slide. • Compare the "click" start effect against automated steps. • Work with the Play/Pause toggle switch. • Explore other tabs. Online practice (requires PowerPoint 2003) Playing movies

28. Test 1, question 1 • What's a quick way to zoom a movie to the full size of the screen? (Pick one answer.) • Select the movie on the slide, press CTRL, and drag a sizing handle outward until the movie frame stretches to full screen. • Select the zoom option in the Movie Options dialog box, which is opened from the movie's shortcut menu. • Select the movie on the slide, and use the Zoom button to set it to 100%. Playing movies

29. Test 1, question 1: Answer • Select the zoom option in the Movie Options dialog box, which is opened from the movie's shortcut menu. The Zoom to full-screen option is also available on the Movie Settings tab when you display options from the effect in the task pane. Playing movies

30. Test 1, question 2 • You want to skip over a section at the movie’s start. How do you do it? (Pick one answer.) • In the Custom Animation task pane, open options for the Play effect, and, on the Timing tab, select a number of seconds next to Delay to account for the part of the film you don't want to see. • In the Custom Animation task pane, open options for the Play effect, and, on the Effect tab, click From time. Select the number of seconds' delay you need. • You can't; you're stuck with showing every frame of the film. Playing movies

31. Test 1, question 2: Answer • In the Custom Animation task pane, open options for the Play effect, and, on the Effect tab, click From time. Select the number of seconds' delay you need. Time the movie beforehand so you can see how many seconds you need to cut from the start. Playing movies

32. Test 1, question 3 • Since the movie file is linked to your presentation, what should you do to ensure it will play when you present it on another computer? (Pick one answer.) • In the Movie Options dialog box, update the path to the current location of the movie file. • You don't have to do anything. Even though the file is linked, PowerPoint will read the path to its location. • Copy the file into the same folder as your presentation before you insert it; then insert it. Playing movies

33. Test 1, question 3: Answer • Copy the file into the same folder as your presentation before you insert it; then insert it. If you're showing the presentation on another computer, copy the folder that contains it and all its linked files to the other computer. Or, use Package for CD on the File menu to bundle your presentation files, including any linked files, to a CD or folder; this will also update the presentation's link to your movie file. Playing movies

34. Lesson 2 Create "play" buttons

35. Create "play" buttons • In this lesson, you'll become familiar with the Play, Pause, and Stop movie effects, which are available for you to apply just like animation effects. • Then you'll put a set of buttons on a movie and see how you hook up the movie effects so they work when you click the buttons. Create buttons to run your movie. Playing movies

36. Movie effects • Previously, when you inserted a movie and chose a start setting, PowerPoint automatically applied two of these effects for you: Play and Pause. The Movie Actions menu makes effects available individually so you can apply them as you want — for example, you can apply them to a set of buttons. Adding movie action effects Playing movies

37. Movie effects • Add movie action effects in the same way you add animation effects: • Select the movie on the slide. • In the Custom Animation task pane, click Add Effect. • Point to Movie Actions, and select the type of effect you want. Adding movie action effects Playing movies

38. Create buttons • Typically, action buttons are used as hyperlinks; to play a sound; or to play another program, such as an .exe file: • Action buttons can also be used to control the movie. • Once you put the buttons on the slide, you just need to direct what actions they should set off. Inserting an action button Playing movies

39. Create buttons • To insert an action button: • On the Slide Show menu, point to Action Buttons, and select a button. • Click the slide where you want to place the button. Tailor the button with the text or symbol you want on it. Inserting an action button Playing movies

40. Set up the buttons as triggers • When you insert a movie and set it to start "when clicked," PowerPoint applies a play/pause toggle effect and turns the movie into a trigger — you have to click the movie itself to make it play. From movie trigger to action button Playing movies

41. Set up the buttons as triggers • To change the trigger from the movie file to an action button: • Select the movie effect in the Custom Animation task pane. • Display its menu, click Timing, and, on the Timing tab, click Triggers. • With the Start effect on click of option, change the selection from the movie file to the action button you want as the trigger. From movie trigger to action button Playing movies

42. Set up the buttons as triggers • The play/pause toggle effect, which PowerPoint applies automatically, is limited in that you can't access options specifically for just the “play” part of the effect. To get around that, you apply a play effect from the Movie Actions menu. From movie trigger to action button Playing movies

43. Suggestions for practice • Insert the movie. • Create action buttons. • Make the buttons work. Online practice (requires PowerPoint 2003) Playing movies

44. Test 2, question 1 • Where do you find action buttons? (Pick one answer.) • The Insert menu. • The Slide Show menu. • Draw them using AutoShapes. Playing movies

45. Test 2, question 1: Answer • The Slide Show menu. Playing movies

46. Test 2, question 2 • From the Custom Animation task pane, how do you apply a play effect to a movie? (Pick one answer.) • Select the movie on the slide, click Add Effect in the task pane, point to Entrance, and click Fly in. • Create a Play button for the movie, and select the button. In the task pane, click Add Effect, point to Movie Actions, and click Play. • Select the movie on the slide, click Add Effect in the task pane, point to Movie Actions, and click Play. Playing movies

47. Test 2, question 2: Answer • Select the movie on the slide, click Add Effect in the task pane, point to Movie Actions, and click Play. Playing movies

48. Test 2, question 3 • You've applied a stop effect to a movie, and you want to trigger the stop with the image of a red circle. How do you set up the trigger? (Pick one answer.) • Drag the Stop effect in the task pane list under the trigger bar that was created when you inserted the movie. • In the Custom Animation task pane, display the Timing tab for the effect, click Triggers, and in the Start effect on click of option, select the red circle from the list. • You have to turn the red circle into an action button first. Playing movies

49. Test 2, question 3: Answer • In the Custom Animation task pane, display the Timing tab for the effect, click Triggers, and in the Start effect on click of option, select the red circle from the list. Playing movies

50. Quick Reference Card • For a summary of the tasks covered in this course, view the Quick Reference Card. Playing movies