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The University of Tennessee Human Resources Business Blueprint Agenda Business Blueprint Executive Summary Goal of Business Blueprint Tools Used Enterprise Structure Business Fit Module Overview Issues / Gaps Change Management / Training Concerns Business Blueprint Analysis Goal

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The University of Tennessee Human Resources Business Blueprint

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Business Blueprint Executive Summary

  • Goal of Business Blueprint
  • Tools Used
  • Enterprise Structure
  • Business Fit
  • Module Overview
  • Issues / Gaps
  • Change Management / Training Concerns
business blueprint analysis goal
Business Blueprint AnalysisGoal

Determine UT’s business process requirements

Achieve a common understanding of how UT intends to run its business within the framework of SAP R/3

Deliver a record of results gathered

Move into the next phase with enough information to complete baseline configuration

business blueprint analysis tools
Business Blueprint AnalysisTools

Business Process Questions (by process)

Standard questions regarding UT’s organizational structure, processes and business needs

Detailed Workshops

Meetings with key users to discuss business processes and business needs

Customer Input Templates

high level summary of Processes

Business Process Transaction

Business Process Master List (BPML)

human resources enterprise structure6
Personnel Area


Space Institute




Institute of Agriculture

Institute for Public Service

University Administration

Medical Center

Personnel Sub-Area


Space Institute




Clinical Knox

Clinical Chatt

Research Ctr

Family Pr Knox


Human ResourcesEnterprise Structure
human resources enterprise structure7
Employee Group



Friends of the University

Employee Sub-Group

Faculty 9-month

Faculty 12-month

Other Academic

Non-Exempt Staff

Exempt Staff

Medical Intern/Resident


Casual Labor

Special Appointment


Human ResourcesEnterprise Structure
human resources business fit
Human ResourcesBusiness Fit

In Scope

Enterprise Structure

Organizational Management

Personnel Administration



Training & Events Management

Personnel Development

Compensation Management

Time Management

Payroll Accounting

Funds & Positions Management

Information System

Out of Scope

Manager’s Desktop

Shift Planning

Succession Planning

COBRA Administration

Pension Administration

Employee Performance Apprasials

Retirement Limits / Projections

Scaled Back

Training & Events Management

Personnel Development

organizational management module overview
Organizational ManagementModule Overview

Forms the basis for the entire personnel planning and development application

Facilitates analysis of the organizational structure

Organizational customizing

Allows planning to develop actual and proposed personnel scenarios

personnel administration module overview
Personnel AdministrationModule Overview

Establishes organizational hierarchies

Used to perform essential personnel administration tasks such as:

hiring employees

performing organizational reassignments

termination from the University

salary adjustments

Data stored in such a way that you can easily access and maintain at any time

recruitment module overview
RecruitmentModule Overview

Functions you need for working through the entire recruitment process

Contains an entire range of powerful, flexible functions that you can use to implement an effective – and largely automated – recruitment strategy such as:

Receipt of application via web access (ABAP programming required)

Issuance of recruitment requests

Selection process of applicant

Applicant pool administration

Notification to applicants

benefits module overview
BenefitsModule Overview

Comprehensive method of administering employee benefits such as:

Health (medical and dental)

Insurance (Life)

Savings (Retirement)

Spending Accounts (Medical and Dependent Care)

Encompasses the key concepts and processes you need to manage extensive and highly individual benefits packages for your employees

Open Enrollment

Employee Life-cycle Events (e.g. Marriage, Child, and Separation)

training events management module overview
Enables you to plan and manage business events



Interfaces with other R/3 components

Basis for extending and updating employee’s skills and knowledge

Flexible Reporting

Appraisal functions

Provide important decision support feedback to ensure the business events offered are both high quality and effective

Training & Events ManagementModule Overview
personnel development module overview
Helps compare current or future work requirements with employees’ qualifications, preferences and aspirations

Can contain general measures to impart qualifications so that employees retain or further their professional skills and keep track with technological developments

Converts training proposals directly into bookings for employees with qualification deficits or needs

Personnel DevelopmentModule Overview
compensation management module overview
Toolset for strategic remuneration planning

Empowers managers to offer competitive and motivating remuneration

Fixed pay

Variable pay

Merit increases


Includes Personnel Cost Planning

Allows experimenting with future projected costs

Compensation ManagementModule Overview
time management module overview
Time ManagementModule Overview

Enables flexible representation of all personnel procedures involved in recording and evaluating employee time data

Infrastructure for time data recording

Work schedules

Record of planned attendance and absences

Recording of attendance and absence

Annual and Sick Leave accrual

Time evaluation

Ability to transfer absence and attendance data to other SAP applications

payroll accounting module overview
Payroll AccountingModule Overview

Ability to process payroll for employees using data from SAP Personnel Administration, Benefits, and Time Management

Payroll run (regular and off-cycle)

Payroll corrections


Remuneration Statements

Posting to Financial Accounting

Third Party Remittance

Offers a number of standard payroll reports

Tax Reporter component allows you to generate all required state and federal tax forms, such as SUI reports and W-2s

hr funds position management module overview
HR Funds & Position ManagementModule Overview

Finance employees for specific periods of time

Determine the funds required for financing employees

Default values from tables

Simulating a payroll accounting run

Generate fund encumbrances

Relieve encumbrances by actual payroll data

information system module overview
Information SystemModule Overview

Broad range of reporting functions for all areas of Personnel Management (Standard Reports)

Capability to define your own reports efficiently and quickly (Ad Hoc Query)

Note: Evaluation of Mission Critical reports by module is currently underway.

human resources major identified issues
Human ResourcesMajor Identified Issues

Moving to one (1) Payroll Cycle

Longevity Payroll Re-calculation

Payment of Overtime Distribution

Holiday Pay for Term Employees

Compensatory Time Banking

Leave accrual for employees with multiple positions

One definition of FTE for The University

Limitations on account assignment in Personnel Cost Planning

Establishment of approval process for adding positions during budget process

Accrual of salary for nine (9) month faculty (9/12)

Decentralization / Centralization of functions

human resources gaps
Human Resources Gaps

Assignment of employees to multiple positions

Sick Leave Bank

Retirement Projections

Tax Deferred Limits

Non-resident Aliens Processing

Common Pay Master

HMO Benefit Eligibility


Note: Workarounds are currently being identified to address these gaps

change management training concerns
Decentralization of some functions down to the departmental level

Approvals / Workflow


Works schedule concept

Time being recorded daily

Procedures being enforced consistently

Enterprise Structure concept

Positions vs. Employees

Organization Structure vs. Accounting Structure

Standardization of forms

Longevity payment

Overtime calculation

Pay cycle decision

Immediate integration of data

Change Management / Training Concerns