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Hardware and Software Acquisition Hardware and Software Acquisition L.B. Brady Information Technology Services l.brady@its.utexas.edu Trina Bickford Purchasing Office tbickford@austin.utexas.edu Objective

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hardware and software acquisition2
Hardware and Software Acquisition
  • L.B. Brady
  • Information Technology Services
  • l.brady@its.utexas.edu
  • Trina Bickford
  • Purchasing Office
  • tbickford@austin.utexas.edu
objective
Objective
  • Identify important campus site licenses and hardware purchase options as well as rules related to hardware and software purchases
overview
Overview
  • If you remember nothing else…
  • Types of Purchases
  • Purchasing Highlights
  • ITS’ Role
  • What will you need to buy?
  • Resources
if you remember nothing else
If You Remember Nothing Else…
  • We are a state-supported institution of higher education, which means we are regulated
  • If it’s common, we probably already have a solution licensed or on a blanket order
  • You can’t sign contracts or software licenses
  • Before you buy something, ask if it already exists on campus and/or is provided centrally
purchasing highlights
Purchasing Highlights
  • Contact the purchasing person in your department
  • There are rules; look for them, ask. For example:
    • ProCards cannot be used for guns and ammo (and numerous other things as well)
    • Purchases over $25,000 require formal bids/quotes solicited by Purchasing
  • Certain purchases, particularly larger ones might take additional time because of rules and bidding; plan accordingly
  • See Purchasing FAQs at:
    • http://www.utexas.edu/admin/purchasing/faq.html
its role
ITS Role
  • Facilitate making common technology easy to buy
    • Blanket orders
    • Volume licenses: http://www.utexas.edu/its/sds/
    • Campus Computer Store: http://www.computerstore.utexas.edu
  • Recommend system configurations
  • Help you and University
what are common technology purchases
What are common technology purchases?
  • Desktops/Laptops/Servers
  • Operating Systems
  • Microsoft Office
  • Other Application Software
    • Adobe/Macromedia
    • Additional Microsoft
  • Research oriented software
    • Stats
    • Math
  • Print/fax/copy/scan (new security concerns)
  • Security (Bevoware)
    • Anti-virus
    • Firewall
    • Anti-spam
  • Browsers, e-mail clients
  • Audio/Visual equipment
hardware
Hardware
  • Blanket Orders
    • Dell
    • Apple
    • Office Depot
  • Campus Computer Store
operating systems
Operating Systems
  • Look first in Software Distribution & Sales
  • Microsoft Licenses
    • Desktop OS upgrades are licensed for all computers
    • Server software through Dell Select
  • Mac OS
  • Linux
bevoware
Bevoware
  • Anti-virus software
  • Firewall
  • Browsers
  • Utilities
  • What does “free download” really mean?
    • Can I use it free forever?
    • Can I give it to someone else?
  • https://www.utexas.edu/its/bevoware/
application software
Application Software
  • Look first in Software Distribution & Sales
  • Microsoft Campus Enterprise License
    • MS Office, V Studio licensed for all campus computers
    • Department media available thru Dell Select
    • Additional MS software thru Dell Select
  • Adobe/Macromedia
  • Campus Computer Store
  • Department of Information Resources(DIR)
research oriented software
Research-Oriented Software
  • Software Distribution Services
  • SAS
  • SPSS
  • Mathematical Software
  • http://www.utexas.edu/its/rc/
software license issues the fine print
Software License Issues (the fine print)
  • Many complex issues
  • License-only
  • License and media
  • Shrink wrap box
  • Software maintenance
  • Accessibility
  • Don’t guess
software license issues
Software License Issues
  • Many complex issues
  • License-only
  • License and media
  • Shrink wrap box
  • Software maintenance
  • Permanent vs. Subscription
  • Accessibility
  • Don’t guess
warranties service maintenance
Warranties, Service, Maintenance
  • Recommended care packages
  • Campus repair service
    • ITS (for UT owned only)
    • Campus Computer Store
  • Software maintenance
it services
IT Services
  • Programming
  • Training
  • Similar purchasing rules apply
  • Look on campus for services first
  • Consulting
  • Security & Accessibility Standards Apply
end of life recycle surplus
End of Life/Recycle/Surplus
  • Surplus (strict rules)
    • Who can receive equipment
  • Disposal Service-hard drives, media (FAC Information Desk M-F 9-5)
  • Destruction of Data
green purchasing
Green Purchasing

Consider purchasing paper with recycled content

http://www.energystar.gov/

  • Purchase Energy Star rated:
    • Computers
    • Monitors (LCD)
    • Printers
recycling e waste on campus
Recycling E-waste on Campus

CCART System: Surplus for university-owned items

Campus Computer Store: Trade in old personal electronics for money, or recycle them for free!

recycling e waste off campus
Recycling E-waste off Campus

City of Austin: Provides a list of recommended recyclers

Dell

Apple (has special Texas program)

Office Depot

resources
Resources
  • Contact e-mail addresses
    • purch@www.utexas.edu
    • utsales@computerstore.utexas.edu
  • URLs
    • Purchasing FAQ –

http://www.utexas.edu/admin/purchasing/faq.html

    • Campus Computer Store – http://www.computerstore.utexas.edu
    • Software Distribution – http://www.utexas.edu/its/sds
    • Office Depot – http://www.utexas.edu/admin/purchasing/officedepot.html
    • DIR – http://www.dir.state.tx.us/servlet/products
    • Bevoware – https://www.utexas.edu/its/bevoware