A Powerpoint Presentation about Powerpoint - PowerPoint PPT Presentation

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A Powerpoint Presentation about Powerpoint

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  1. A Powerpoint Presentation about Powerpoint Or, What To Do And What NOT to Do In Powerpoint

  2. Overview of presentation • Dos and Don’ts of Powerpoint • General Structure for A Powerpoint Presentation • Specific Powerpoint Tips • About Presentations in General • Some tips for Tutorial Presentations • Conclusion

  3. Do: • Add an overview of your presentation, because • Indicates subject(s) & order of presentation • Helps your audience in getting the basic structure of your talk • Helps the audience be more receptive to what you have to say

  4. Do: • Employ a six by six rule • No more than six bullets per page • No more than six words per bullet • Bottom line: short & sweet

  5. Do: • Employ an easy-to-read structure • Use consistent headers • Use a consistent layout • Use graphics to support your text • Use parallel verb constructions • Use easy-to-read font (Tahoma)

  6. Do: • Use Edward Tufte’s rule for graphics: • minimize the ratio of ink-to-data

  7. Do • Use easy-to-read graphics

  8. Don’t • Use confusing graphics

  9. Don’t: • Overdo it with Flashy Graphics, unless you’re using them for a reason

  10. Don’t • Use Sounds that distract from your message

  11. Don’t: • Read off the slides - this will detract from the professional appearance of your presentation: • You will be facing the slides, as opposed to your audience • Your audience can read as well!

  12. Don’t • Change backgrounds unless there’s a reason! • Use little to no contrast between text and background

  13. General Structure for a Powerpoint Presentation • 1. An Introduction with Overview • Tells Your Audience what you’re going to talk about • Introduces Main Areas of your Presentation • Gives the order of the topics and speakers

  14. General Structure for a Powerpoint Presentation • 2. A Body that • Tells your audience in the order that your introduction delineated it

  15. General Structure for a Powerpoint Presentation • 3. A Conclusion that • Tells your audience what you’ve told them by a round-up of key points - Adds further implications for the audience • Actions to be undertaken

  16. Specific Powerpoint Tips • Display graphics only when talking about them • Leave a graphic up long enough for listener to digest its contents • Explain key points in your graphics • Do not read from graphics • Use the same words in your slides as you do in your presentation

  17. Specific Powerpoint Tips • Rehearse in front of other people • Pay special attention to your delivery of key points • Rehearse with your graphics • Time your rehearsal • Make effective transitions between speakers

  18. Specific Powerpoint Tips • There are tons of options in Powerpoint to create a dynamic presentation • Make sure, however, that WHAT you are presenting is received by your audience • And that HOW you are presenting it doesn’t become the main presentation

  19. About Presentations in General • Make sure to speak slowly • Why? • Some people will speed up their talking as the presentation proceeds • Your audience will appreciate you speaking in a slower manner so that they have more time to process what you’re saying • You’ll run out of breath!

  20. About Presentations in General • Practice your Presentation • Why? • You’ll become aware of the sound of your own voice • You’ll also become acquainted with the structure of your presentation

  21. Some tips for Tutorial Presentations • To add screenshots, go to the active screen • Press “PrintScrn/SysRq” Keyboard Button • Go to Powerpoint or Word • Click Right mouse Button • Select “Paste”

  22. Some tips for Tutorial Presentations

  23. Some tips for Tutorial Presentations • Write out your Group’s presentation in Word (use Bullet-items and Headings) • Import (click and paste) your presentation from Word into Powerpoint • Use a uniform layout for the group

  24. Conclusion • The rules for Powerpoint Presentations: • Give an overview of your presentation • Use six-by-six rule • Use easy-to-read layout, graphics, text • Don’t read your slides to your audience • Use effective transitions between speakers • Content over Style

  25. Conclusion • Use Introduction – • “Tell Them What You’re Going To Tell Them” • Body – • “Tell Them” • Conclusion – • “Tell Them What You’ve Told Them”

  26. Conclusion • Remember: • The purpose of any presentation is… • To give a talk that others view positively • To inform and persuade your audience • To allow your audience to take action