Bay Consortium Workforce Investment Board, Inc.

1. Bay Consortium Workforce Investment Board, Inc. Board of Directors Resource Handbook Revised 2012

2. Topics to be Covered The Broad View • “Who We Are & What We Do” • Workforce Investment #13 Area • Board Strategic Direction • Levels of Responsibility • Organizational Structure • Major Functions & Board Activities • Member Responsibilities • Committee Responsibilities • Executive Director Responsibilities The Details • Overview of WIA • WIB One Stop Centers • Youth Services • Key Facts of WIA

3. “Who We Are” • Volunteer board of directors • Appointed by local elected officials • Representatives of: • Business, industry, educational institutions, community-based organizations, ED agencies; public employment services, • Policy development • Oversight

4. “What We Do” • Points of contact: Businesses, industry & public sector • Forum for regional workforce development • Promote life-long learning strategies • Assist in development of training initiatives • Planning, oversight and evaluation of WIA programs • Advise in workforce policy and programs • Coordinate economic development efforts & activities • Review plans & grant applications for WIA programs

5. Bay Consortium Workforce Investment Board, Inc.Workforce Investment Area XIII

6. WIB #13 Area • Accomack County • Northampton County • Spotsylvania County • Stafford County • Caroline County • King George County • City of Fredericksburg • Lancaster County • Northumberland County • Richmond County • Westmoreland County • Essex County • King & Queen County • King William County • Matthews County • Middlesex County

7. Mission Statement To provide comprehensive customer driven workforce services to connect employers, job seekers, workers and youth.

8. Vision The Bay Consortium Workforce Investment Board XIII will ensure a viable and qualified workforce, which is capable of sustaining existing businesses and enticing new businesses by fulfilling the needs of a vibrant and expanding employment base.

9. Board Strategic Direction Strategies & Initiatives: • Develop system approach • Identify employers’ needs • Partner with Economic Development initiatives • Communicate long-term needs • Communicate short-term needs • Communicate availabilities & capabilities • Provide feedback & continuous improvement • Encourage region-wide strategic planning, policy formulation and system implementation

10. Levels of Responsibility • Mayors & Chairs of Boards of Supervisors • Accountability & Liability • Board of Directors • Policy & Governance • Officers and Executive Committee • Direction • Committees • Planning & Action • Staff • Management & Operations

11. Department of Labor Governor of Virginia Virginia Workforce Council Special Advisor to the Governor for Workforce Development Virginia Community College System Local Elected Officials Bay Consortium Workforce Investment Board, Inc. Executive Committee One Stop Committee Board Development Committee Performance & Accountability Committee Labor Market Committee Youth Council Staff to the Board Organizational Chart

12. Major Functions & Board Activities • Integrity in governance • Promote Board’s: • Mission • Purpose • Goals • Policies • Programs • Services • Strengths • Needs • Promote Board’s Vision • Provide leadership • Provide Advocacy • Identify Resources & Opportunities • Provide oversight in market matters • Identify trends in the marketplace • Create Board visibility • Foster Independence & Objectivity

13. Board Composition • Private Sector Business Representatives • Economic Development Representatives • Educational Representatives • Organized Labor Representatives • Community Based Organization Representatives • One Stop Partner Representatives

14. Board Member Responsibilities General Responsibilities • Effective business and sound fiscal management Specific Responsibilities • Effective use of knowledge, experience, insight, and influence Member Expectations • Attendance • Participation • Agent of change

15. Chairperson Responsibilities • Leadership • Scope of Board Activities • Board Meeting Oversight • Executive Committee Oversight • Committee Oversight • ED Relations & Development • Successor Preparation • Training & Expertise

16. Standing WIB Committees • Executive • Labor Market • One Stop • Performance & Accountability • Board Development • Youth Council • Nominating (Ad Hoc)

17. Committee Responsibilities • Develop Executive Summary • Maintain official records & minutes • Distinguish duties apart from full board

18. Committee Chair Responsibilities • Member of Executive Committee • Provide leadership • Know scope of committee activities • Present committee report at full board meetings • Present new ideas • Interact with other WIB committees

19. Executive Director Responsibilities • Bay WIB “Chief of Staff” • Manage the “Big Picture” • Support & facilitate WIB functions • Provide leadership for staff, Board and committees • Seek counsel from the Chair • Provide effective fiscal management • Provide reports on a regular basis • Coordinate staff training • Coordinate publicity, marketing and advertising • Develop risk and emergency management procedures

20. Staff Responsibilities • Provide channels of communication • Act as clearinghouse of information exchange • Facilitate strategic partnering • Facilitate effective fiscal management • Oversight of workforce investment system • Support for the Board and committees

21. Board & ED Relations • Board—Governance • ED—Management • Board & ED—Foster fulfillment of Mission

22. Board & Staff Interaction Volunteers • Provide industry expertise & collective wisdom • Sanction & knowledge of external publics • Spokespersons for the WIB • Influence: financial, human and public resources • Preserve the democratic process • Effect change, novel ideas, broad perspective Staff • Provide expertise in WIA operations & knowledge • Provide organization knowledge & history

23. Board & Staff Interaction cont. • Bridge organization & board member communication • Objectively consider volunteer suggestions • Interpret board policy, decisions & actions • Disseminate information

24. Tips for New Members • Study the economy • Meet our customers and partners • Identify education & training for partners • Know WIA policies and procedures • Acquaint self with staff & service providers • Analyze performance reports • Promote staff & board training • Use networks to promote WIB • Practice patience & promote success • Practice fiscal responsibility

25. Overview of WIA • Federally mandated • Virginia Workforce Council • 15 Local Workforce Investment Areas (LWIAs)

26. Beneficiaries of WIA • Youth, 14 to 21 years old • Job seekers • Laid off workers • Incumbent workers • New entrants to the workforce • Veterans • Persons with disabilities • Employers

27. WIA Partners • One-Stop Centers provide • Core Services • Intensive Services • Training Services • Youth Partners provide • Basic skills assessment • Resources and guidance to attain educational goals • Leadership development opportunities • Exposure to work environments via training & adult mentoring

28. WIA Partners cont. • Employers provide • Influence over local area employment policy • Affect an improved and trained employee pool • Development of on-the-job and customized training opportunities • Provide assistance for laid-off workers • Community • Provide access to local area job market information • Affect an improved and quality workforce • Develop services designed for local area needs • Reduce need for welfare

29. Key WIA Facts • Streamlined Services • Empowering Individuals • Universal Access • Increased Accountability • Strong Role for Local Boards & Private Sector • State & Local Flexibility • Improved Youth Programs

30. Benefits of WIA • Universal access to job search and labor market information • Advice, counseling and support of industry experts • Education and skills training • Individual choice of services

31. Q & A Thank You!