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ExSec Agenda Items July 2013 Plenary

ExSec Agenda Items July 2013 Plenary. Authors:. Date: 2013-07-15. Abstract. Agenda Items from the IEEE 802 Executive Secretary for the IEEE 802 March 2013 Plenary Monday: 5.15 II Future venue contract status & Vendor Contract Renewal Statu s 5.16 II Geneva 2013 Expectation Friday:

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ExSec Agenda Items July 2013 Plenary

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  1. ExSec Agenda ItemsJuly 2013 Plenary Authors: • Date:2013-07-15 Jon Rosdahl, CSR

  2. Abstract • Agenda Items from the IEEE 802 Executive Secretary for the IEEE 802 March 2013 Plenary • Monday: • 5.15 II Future venue contract status & Vendor Contract Renewal Statu s • 5.16 II Geneva 2013 Expectation • Friday: • 4.02MIFuture Venues • 9.03 II Executive Secretary report • 9.xx II Call for Tutorials: November • 9.xx II EC Interim Telecon: Oct 1. 2013 13:00 EDT Jon Rosdahl, CSR

  3. Monday Agenda Items • 5.15 II Future venue contract status & Vendor Contract Renewal Status • 5.16 II Geneva 2013 Expectation Jon Rosdahl, CSR

  4. 5.17 II Future venue contract status & Vendor Contract Renewal Status • Future Venues • See doc: 802-EC-12/0040r4 • https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-04-00EC-802-plenary-future-venue-contract-status.xlsx • IETF Joint Meetings • OFC Meeting Dates • Non-North American Venues –Priorities Set from March • Vendor Contract Status Jon Rosdahl, CSR

  5. IETF Joint Meetings • From the Discussion at the Joint IETF-IEEE meeting: • 1. How often to meet face-to-face? • Once a year? Once every other year? • 2014 not any clear choice as both groups are firm on locations – no automatic choice • 2015 – IETF is going to Dallas in March – • IEEE is going to Dallas in Nov -- • The possibility move to March, and have back to back meeting in Dallas....? • Did not seem possible as IETF is meeting later in the month. • Instead we need to pick a date to have leadership meet. Jon Rosdahl, CSR

  6. Non-North American Venues • Priorities from March: • 2015 March – Barcelona/Rome/Berlin • 2016 March -- Macau/Shanghai/Yokahoma • 2017 July – Copenhagen/Gothenberg/Vienna • 2017 March – New Orleans / Florida • Even Years – Target Asia/Pacific • Odd Years – Target Europe • EC Session to discuss Future Venue details: • Tues 9-10am (CICG) or 6-7pm (ITU) – Jon Rosdahl, CSR

  7. Status of Vendor Contracts • Network Services • Contract started: April 2012 • Contract expires: March 2015 • Meeting Services • Contract started: Nov 2008 (one extension) • Contract expires: July 2014 • Plan for RFP process Nov 2013 to March 2014 • Meeting Manager • No further effort – Proposal to remove from OM Jon Rosdahl, CSR

  8. 5.18 II Geneva 2013 Expectation • What to expect? • Mainly it will be the same as any other Plenary • What is Different? • No common hotel • Meeting rooms are in more than one building • Breaks on own – cafeteria are located in each building • Some rooms are not available in the evening • Some room configurations will be different (open square) • No organized Social • Opening Plenary – 11-12am Jon Rosdahl, CSR

  9.  Geneva Expectations (cont) • Monday, Tuesday, Wednesday and Thursday : • Meetings in CICG and CCV must end before 6:30pm (18:30) • Please leave buildings promptly. • *All Evening Meetings (PM3) after 6pm must be held in ITU. • Note: that Power to ITU meeting rooms will be out from 9pm Tues until 6am Wed. • Friday : • *All Meetings are to be held in ITU. Jon Rosdahl, CSR

  10.  Geneva Expectations (cont) • Other Meeting items: •     1. Opening Plenary Meeting ‐ Monday 11:00-12:00‐‐ Welcome to Geneva and give ITU chance to address Participants. • 802 EC officers at head table – WG Chairs in 2nd row •     2. Tutorials ‐ Monday ‐‐ ITU Popov Room. Jon Rosdahl, CSR

  11. Friday Agenda Items • 4.02MIFuture Venues • 9.03 II Executive Secretary report • 9.xx II Call for Tutorials: November • 9.xx II EC Interim Telecon: Oct 1. 2013 13:00 EDT Jon Rosdahl, CSR

  12. 4.02MIFuture Venues • Motion to approve Site visit for Barcelona • Motion to approve Site Visit for Beijing Jon Rosdahl, CSR

  13. 9.03 II Executive secretary report • LMSC 802 – P&P list of major duties: • Oversee Venue selection – • Present summaries of venue options. • Oversee activities related to facilities and services • Carry out Duties of Treasurer if Treasurer unavailable • Chairs Guideline list of major duties: • 1) 802 Meetings: Efficiency Improvement • 2) 802 Plenary Sessions: Facilities and Services • 3) IEEE 802 Registration Database • 4) Assist IEEE 802 Treasurer Jon Rosdahl, CSR

  14. 9.xx Call for Tutorials for the Nov 2013 Plenary in Dallas, Texas • Tutorial Request form: http://www.ieee802.org/802_tutorials/802_Tutorial_Request_Form.doc • As a reminder please refer to Chair's Guidelines section 2.5 Tutorials for the logistics for participating in sponsoring/presenting a Tutorial. • All requests for Tutorials must be made by Sept 27th 2013. Jon Rosdahl, CSR

  15. 9.xx -- 1 Oct 2013 Interim Telecon - • Agenda for Interim EC meeting • – Tuesday 01 OCT 2013 1-3PM ET • Initial Draft Agenda • –1. Welcome/Intro/Approve Agenda                                      - Nikolich                          5 min • –2. Report: • –3. Report: July EC Action Item Summary                         - D’Ambrosia                     2 min • –4. Discussion: EC Leadership workshop action item review – ????     15 min • –5. Report: March 2013 Beijing Meeting Plan Status                  - Rosdahl                      3 min • –6. Motion: Confirm approval of March 2016 venue contract   - Rosdahl                     8 min • –7. Discussion: Ethernet 40th Anniversary Celebration               - D’Ambrosia                15 mim • Per Chairs Guideline – Confirm during the Closing EC Plenary. Jon Rosdahl, CSR

  16. References • Future Venue Contract status: • https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-04-00EC-802-plenary-future-venue-contract-status.xlsx Jon Rosdahl, CSR

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