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Title I Supplemental Educational Services Application Workshop Academic Year 2007- 08 March 9, 2007. Today’s Presenters. Glenda J. Virden SES Consultant Leah C. Breen SES Coordinator Office of School Improvement Special Thanks To: Field Services Consultants Regina Allen.

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title i supplemental educational services application workshop academic year 2007 08 march 9 2007

Title I Supplemental Educational ServicesApplication WorkshopAcademic Year 2007- 08March 9, 2007

today s presenters
Today’s Presenters

Glenda J. Virden

SES Consultant

Leah C. Breen

SES Coordinator

Office of School Improvement

Special Thanks To:

  • Field Services Consultants
  • Regina Allen
binder materials part 1
Binder Materials (part 1)
  • Introduction
      • Requirements of Schools Not Making AYP
      • Glossary
      • Title I, Part A – Section 1116e
      • Non-Regulatory Guidance
binder materials part 2
Binder Materials (part 2)
  • Implementation
    • Responsibilities
    • Evaluation
    • Complaint Resolution Process
    • Appeals
binder materials part 3
Binder Materials (part 3)
  • Application
  • Rubrics
  • Workshop Materials
slide8

Requirements for Schools Not Making AYP

  • Phase 2 or greater
  • Not made AYP for three consecutive Academic Years
choice and ses provisions
Choice and SES Provisions
  • Public School Choice/Transportation
    • Title I, section 1116(b)(E)
  • Supplemental Educational Services
    • Title I, section 1116(e)

Slide prepared by USDOE, October, 2002

guidance documents
Guidance Documents
  • Guidance documents related to public school choice are available:
    • http://www.ed.gov/policy/elsec/guid/schoolchoiceguide.doc
    • http://www.ed.gov/policy/elsec/guid/charterguidance03.doc

Slide prepared by USDOE, October, 2002

supplemental educational services
Supplemental Educational Services

Supplemental services are extra academic assistance for low-income students who are

attending Title I schools that have failed to make AYP for three or more years (Phase 2 or greater).

Slide prepared by USDOE, October, 2002

eligible students
Eligible Students

Children who are eligible are those who meet two criteria:

  • from low-income families, and
  • attending Title I schools that have failed to make AYP for three or more years (Phase 2 or greater).

Slide prepared by USDOE, October, 2002

allowable services
Allowable Services
  • Tutoring
  • Remediation
  • Academic intervention
  • Instruction must take place outside the regular school day

Slide prepared by USDOE, October, 2002

establishing priorities
Establishing Priorities

When more students request services than the

school district can fund, the school district must

place a priority on serving students who are the

lowest achieving.

Slide prepared by USDOE, October, 2002

responsibilities of the district
Responsibilities of the District
  • Responsibilities include:
    • Notifying parents about the availability of services;
    • Helping parents choose a provider, if such help is requested;
    • Determining which students should receive services when all students cannot be served;

Slide prepared by USDOE, October, 2002

length of time for providing ses
Length of Time for Providing SES
  • Schools: Schools that make Adequate Yearly Progress (AYP) for two consecutive years, are no longer required to provide SES.
  • Students: Students who are eligible to receive SES should receive them for the entire school year or until the student’s allocation is exhausted.

Slide prepared by USDOE, October, 2002

funding for supplemental services part 1
Funding for Supplemental Services (Part 1)
  • A district must spend the lesser of
    • the amount the district receives in Title I funding per low-income child; or
    • the cost of the services themselves.
funding for supplemental services part 2
Funding for Supplemental Services (Part 2)
  • A district is required to spend an amount equal to at least 5% of Title I allocation (if needed), or up to 15%, depending upon the amount that has been utilized for choice and transportation.
funding for supplemental services part 3
Funding for SupplementalServices (Part 3)
  • Districts may transfer funds from other education programs to provide SES.
distance learning technology
Distance Learning Technology
  • Some school districts may have a limited number of providers, so organizations that provide distance learning technology should be considered.
  • Providers that utilize distance learning technology do not have different criteria for eligibility.

Slide prepared by USDOE, October, 2002

four criteria to approve providers part 1
Four Criteria to Approve Providers (Part 1)
  • The provider must demonstrate a record of effectiveness in improving student achievement. The State defines “demonstrated record of effectiveness.”

Slide prepared by USDOE, October, 2002

four criteria to approve providers part 2
Four Criteria to Approve Providers (Part 2)
  • Instructional strategies must be of high quality, based upon research, and designed to increase student achievement.

Slide prepared by USDOE, October, 2002

four criteria to approve providers part 3
Four Criteria to Approve Providers (Part 3)
  • Services must be consistent with instructional programs of the school district and with State academic content standards.
  • Providers must be financially sound.

Slide prepared by USDOE, October, 2002

provider profile
ProviderProfile
  • A provider may be a:
    • School entity (public or private)
    • Institution of higher education (public or private)
    • Nonprofit or for-profit organization
    • Faith-based organization

Slide prepared by USDOE, October, 2002

responsibilities of the provider part 1
Responsibilities of the Provider (Part 1)
  • Responsibilities include:
    • Setting specific achievement goals for the student, which must be developed in consultation with the student’s parents and the LEA.

Slide prepared by USDOE, October, 2002

responsibilities of the provider part 2
Responsibilities of the Provider (Part 2)
  • Providing a description of how the student’s progress will be measured and how the student’s parents and teachers will be regularly informed of that progress.

Slide prepared by USDOE, October, 2002

responsibilities of the provider part 3
Responsibilities of the Provider (Part 3)
  • Instruction and content used by the provider are consistent with the LEA and State, and are aligned with State student academic achievement standards.

Slide prepared by USDOE, October, 2002

responsibilities of the provider part 4
Responsibilities of the Provider (Part 4)
  • Establishing a timetable for improving the student’s achievement.
  • All other specific requirements in the contract between the Provider and the District.

Slide prepared by USDOE, October, 2002

Slide prepared by USDOE, October, 2002

responsibilities of the provider part 5
Responsibilities of the Provider (Part 5)
  • All other specific requirements in your State application including the Assurances and Code of Ethics.

Slide prepared by USDOE, October, 2002

responsibilities of the provider part 6
Responsibilities of the Provider (Part 6)
  • Meeting all applicable Federal, State, and local health, safety, and civil rights laws.
  • Ensuring that all instruction and content … is secular, neutral, and non-ideological.

Slide prepared by USDOE, October, 2002

additional ses guidance
Additional SES Guidance

Federal Non-Regulatory Guidance

http://www.ed.gov/policy/elsec/guid/suppsvcsguid.doc

Michigan Department of Education SES Information

www.michigan.gov/mde-ses

slide33
10

minutes

evaluation of current providers
Evaluation of Current Providers
  • Quality and Performance
    • Customer Satisfaction
    • Complaint Resolution History
evaluation of current providers part 2
Evaluation of Current Providers (part 2)
  • Effectiveness
    • Two years of academic growth
  • On-site Monitoring
    • Districts
    • MDE
evaluation of current providers part 3
Evaluation of Current Providers (part 3)
  • Complaint Resolution History
what is a complaint
What is a Complaint?
  • Formal Complaint
    • Written
    • Specific
    • Allege action that may violate, misinterpret or misapply law, regulation or policy
what is a complaint part 2
What is a Complaint? (part 2)
  • Include substantive documentation
  • Be within MDE’s jurisdiction
  • Be signed
who may file a complaint
Who May File a Complaint?
  • Districts
  • Providers
  • Parents
  • Teachers
  • Employees
types of complaints
Types of Complaints
  • 30% - Misunderstanding of the law
  • 30% - Based on rumor
  • 30% - Business to business complaints
types of complaints part 2
Types of Complaints (part 2)
  • 10% - MDE will or can investigate
complaint resolution
Complaint Resolution
  • Receive Materials
  • Review Materials
  • Open Investigation
  • Goal - 30 days
ramifications
Ramifications
  • Probation
  • Removal from a district
  • Removal from the State-approved List
application information
Application Information
  • ELECTRONIC!!!
  • www.mde-ses.com
  • Due – April 20, 2007
  • Attachments postmarked on or before April 20, 2007
more application information
More Application Information
  • Paper applications
    • Word processed (not handwritten)
    • Due April 13, 2007
    • VERY specific directions – please read carefully
basic program information
Basic Program Information
  • Legal name
  • Address
  • Service area
  • Transportation
  • Ratio
basic program information part 2
Basic Program Information (Part 2)
  • Student populations you will serve
  • Hourly fees….
hourly rate
Hourly Rate
  • All other fees have been eliminated: registration, assessment, etc.
  • All business costs should be rolled into your hourly rate for instruction
hourly rate part 2
Hourly Rate (Part 2)
  • Make sure you are financially viable with the minimum number of students you indicate on your application
why did we eliminate fees
Why Did We Eliminate Fees?
  • Too much of the per student allocation was being used upfront
  • Less dollars will be lost if costs are distributed
why did we eliminate fees part 2
Why Did We Eliminate Fees? (Part 2)
  • Increase student participation and attendance
code of ethics
Code of Ethics
  • Read carefully!
    • Providers must not publicly criticize or disparage other providers
    • Providers must comply with district enrollment procedures
code of ethics part 2
Code of Ethics (part 2)
  • Providers must maintain a grievance system
  • Providers must not compensate district employees except for instructional purposes
code of ethics part 3
Code of Ethics (part 3)
  • Providers may not offer incentives for registration (be very careful with your marketing tools)
assurances
Assurances
  • Responsible for business expenses
  • Will adhere to the Code of Ethics
  • Provide program at or below costs in application
approval process
Approval Process
  • Expect notification the end of June
  • Email and letter
total criteria requirements
Total Criteria Requirements
  • Overall Cut-score
  • Strive for the maximum number of points in each criterion
criterion 1
Criterion 1

Demonstrated Record of Effectiveness in Increasing Student Academic Achievement

criterion 1 minimum requirement
Criterion 1Minimum Requirement

Anecdotal or testimonial data is presented for the majority of students served. A qualified educator can recognize how instructional strategies impact achievement positively.

criterion 1 maximum score
Criterion 1Maximum Score

Detailed information with examples. Data demonstrates impact on achievement including state assessments.

criterion 2
Criterion 2

Evidence of a High-Quality, Research-Based Instructional Program Designed to Increase Student Academic Achievement

criterion 2 minimum requirement
Criterion 2Minimum Requirement

Some specific instructional strategies and major program components are identified. Research is cited that will allow a qualified educator to reasonably assume that the identified program components and specific instructional strategies have a history of increasing student academic achievement.

criterion 2 maximum score
Criterion 2Maximum Score

ALL specific instructional strategies and major program components are identified. Research clearly indicates that each strategy and program component has a history of increasing student academic achievement with the targeted population.

criterion 3
Criterion 3

Evidence of an Instructional Program and Content Consistent with State Standards and LEA Program(s) - Connection to Content Expectations

criterion 3 minimum requirement
Criterion 3Minimum Requirement

A small but sufficient sample of evidence is provided that demonstrates the instructional program is aligned to the State and at least one of the LEAs identified in the Applicant’s service area.

criterion 3 maximum score
Criterion 3Maximum Score

Exemplary evidence of alignment to the State and LEA content expectations. Sample aligned learner outcomes are provided.

criterion 4
Criterion 4

Evidence of an Instructional Program and Content Consistent with State Standards and LEA Program(s) - Staff Qualifications

criterion 4 minimum requirement
Criterion 4Minimum Requirement

Instructors are required to meet the minimum requirement of having a high school diploma. Most indicators of professional development and supervision are addressed effectively.

criterion 4 maximum score
Criterion 4Maximum Score

Certified teachers and an effective plan for professional development and supervision.

criterion 5
Criterion 5

Evidence of Instructional Program and Content Consistent with State Standards and LEA Program(s) - Assessment of Student Need

criterion 5 minimum requirement
Criterion 5Minimum Requirement

Applicant describes objective assessment(s) to be used on a regular basis, and has a systematic process for analyzing results to identify student needs. Instructional strategies are limited.

criterion 5 maximum score
Criterion 5Maximum Score

Frequent assessments, systematic process for analyzing and using results, and a variety of methods for differentiating instruction.

criterion 6
Criterion 6

Evidence of Instructional Program and Content Consistent with State Standards and LEA Program(s) - Communication Plan

criterion 6 minimum requirement
Criterion 6Minimum Requirement

All stakeholders (parent, teacher and tutor) collaborate to identify instructional goals for each student. The individualized learning plan is signed by the tutor and parent and a copy is provided to the teacher. Written reports (e.g., monthly) monitoring progress toward specific instructional goals are distributed to all stakeholders.

criterion 6 minimum requirement part 2
Criterion 6 Minimum Requirement(Part 2)

A communication log is maintained for each student. Tutors are encouraged to contact the teacher and parent frequently by email or phone to discuss student progress.

criterion 6 maximum score
Criterion 6Maximum Score

All stakeholders are required to: meet, develop goals, and sign the individual learning plan. Frequent progress reports are disseminated and tutors are required to contact teachers and parents.

criterion 7
Criterion 7

Financial Soundness and Management Structure

criterion 7 minimum requirement
Criterion 7Minimum Requirement

Financial documents clearly indicate two years of financial soundness in a non-education industry, or a reasonable business plan forecasts two years of financial success. Billing and payment processes are less systematic (e.g., a software program or electronic billing system is not used).

criterion 7 minimum requirement part 2
Criterion 7Minimum Requirement(Part 2)

The hourly fee is adequate to cover identified resources and expenses and likely to allow students the minimum hours necessary to increase achievement. Applicants must provide samples of each requested document.

criterion 7 maximum score
Criterion 7Maximum Score

Two years of financial soundness IN the education industry, exemplary billing and payment processes, complete and appropriate list of expenses, hourly fees is justified and allows enough hours to increase academic achievement.

the ses webpage
The SES Webpage

www.michigan.gov/mde-ses

The SES Electronic Application

www.mde-ses.com

questions
Questions?

Contact the Supplemental Educational Services Coordinator:

Leah C. Breen

517-335-6738

MDE-SES@michigan.gov