PowerPoint ® 101

1. PowerPoint® 101 9th Grade Library Orientation Margot Polley

2. Audience and Purpose The audience will be ninth grade English I students of all academic levels: from special education, ESL, on level, or gifted. The challenge will be to create a show flexible enough to be useful to academically challenged students without boring the more advanced learners. While this is geared to students who have little if any experience, it should not bore those who do, and should in fact, motivate them to try some advanced features. The tutorial uses PowerPoint®11 Mac but students will have no trouble applying to the PC version. Presentation Method This show will be a user-interactive one. It will be loaded on the library server and students can access it from anywhere in the building. It will also be on our web site. Delivery Method The show will be a computer through PPT. However, a web version will be available from the library web site. Theme I will choose a theme template but make modify it to fit my needs. It will be academic in feel, yet “hip” enough to appeal to teenagers. It will use the PowerPoint® colors. Content The content is a basic PowerPoint® step by step guide to prepare out students for all the presentations they will be doing in the upcoming four years. Visual Images Images will be consistent with the theme of the show and will include icons and pictures that will elicit a positive response from the students. They will primary be screen shots. Multimedia Effects The show will contain a few instructional videos and numerous hyperlinks to additional web sites. Handouts and Notes I will include notes but the PPT is designed for students to run the show without a presenter. Rehearsing the Presentation The presentation will be sent to various faculty members to test prior to using with students. Giving the Presentation The presentation will be used in various classrooms and possibly from home. Assessing Success and Refining I will ask for feedback from teachers and students. Changes will be made according to feedback and quality of future PPTs that they will create. Action Plan Mr. Gentry, Before I use this I will extend the length of the animations but I made them as short as possible for you to read them so it would not take you so long to get through this!

3. Clicking on the box will take you that lesson Contents Choosing a design theme Animating text The new Ribbon Adding hyperlinks Adding slides Applying transitions Adding text Creating action buttons Adding and resizing graphics Applying timings and rehearsing Adding audio and recording sound Inserting tables Inserting charts Saving Using Smart Art References

4. PPT comes with some great design templates which will usually be all you need. You can save templates you like or ones you design to use again. This screen will appear when you open PPT unless you check here. Chose the template that best fits the overall theme of your topic

5. Get to know your work environment.

6. Adding a new slide and layout is simple From the HOME tab, simply click new slide. Pull down on the Layout tab and you can change the layout for each slide to best fit the information you are going to present.

7. Text can be added two ways OR You can enter text by drawing a text box You can enter text using a text box in a layout guide.

8. All your text formats are on the HOME tab on the Ribbon. Either highlight text or select the text box to make changes. • A few tips to remember • Font styles should be readable and consistent throughout the presentation • Generally, the larger the better • Don’t use fancy fonts and styles that won’t project well

9. To Insert a graphic from the ClipArt or Photo Gallery, use the INSERT menu. To insert an image from a saved file, chose Picture from file and navigate to where the file is and choose insert. Do not just copy and paste from the Internet. It makes for poor choices and sloppy work! Drag the image you want into the slide Check out the Online Image Gallery

10. Click on an image to resize. Click and drag corners to maintain proportions Click and drag here to tilt and rotate. Click and drag here to widen

11. Sometimes you need to display information in a table format. You can draw your own table from the Ribbon. In a layout box, click here.

12. Inserting a chart is just like inserting a table. Click on the “insert chart” button Or, go to the CHART tab on the Ribbon and chose from all kinds of styles and quick layouts.

13. When you chose a chart, it opens Excel®so you can enter data. You can easily create charts from spreadsheets you already have.

14. Diagrams are called “Smart Art” Chose the SmartArt tab on the Ribbon. OR Click on the Smart Art button to insert.

15. Sometimes, you want your text to move or do other strange things My favorite Things About School! • Teachers • Friends • The library • Cafeteria food • Summer • Making PowerPoints®

16. Select the text that you want to animate and go to the ANIMATIONS tab on the Ribbon. Each line is separated and you can apply all kinds of movement to it. Caution! Only animate text when you really need to emphasize something! It can be distracting and hard to read! The number refers to the order that the animation will appear and can be easily rearranged

17. Transitions between slides gives your show a feeling of unity and polish. Use subtle ones that will not overpower your show. To the right is where you determine if your slide show will auto-run or manually advance. On the Ribbon, go to the TRANSITONS tab and preview until you find one that fits. Always choose apply to all slides.

18. Just making sure you are playing attention!!!! Do not use busy transitions now matter how cool they are, and do not add sounds with your transitions!

19. One of best features of PPT is being able to link to web sites. You can link from text or from an object or picture. Click on the image or highlight the text you wish to link from. Click on the Image and test From either the INSERT on the Ribbon or from the top menu, chose HYPERLINK Paste the URL for the site

20. Action Buttons make your show interactive and fun. You can make any object an action button. Go to Insert tab on the Ribbon and hit the Shape button. When you move across to a button, it lets you draw it on the screen. You can select any graphic and go to SLIDE SHOW—Actions Settings.

21. Choosing SLIDE, lets you link to any slide in the entire presentation. This is what you would use for a Table of Contents. You can create a HOME button to take you back to the Table of Contents.

22. Sometimes, you might want your slideshow to run using set timings. You set these timings in the TRANSITION tab. You can apply to just one slide or to all slides. Timings can be very tricky so you need to make sure you rehearse your show and make sure everything works. Go to the SLIDE SHOW tab in the in Ribbon. Go to the SET UP SHOW button.

23. You can use sounds in your PPT that are part of the Office Library or you can use your own audio files. This will open up a list of all your iTunes Library songs. This will navigate to any music or audio you have saved on your computer. Remember, you can also add audio to your slide transitions, but do so sparingly!

24. So, how would you feel if you did all this work and lost it? • Save your work as soon as your design set up is done. • Save every ten minutes. (The auto save feature is not reliable!) • Back up all your files regularly. • If you are using the newer PPT software, save a final copy as an older version in case someone you send it to can’t open it.

25. References For additional information, watch this excellent video. Clipay. How to use Microsoft Office PowerPoint 2007. Retrieved from http://www.youtube.com/watch?v=VtvNanYXUBI&feature=related Microsoft Corp. (2011). Up to speed with the Office ribbon. Retrieved from http:// mac2.microsoft.com/help/office/14/en-us/powerpoint/item/2b1d010e-3c1a-413d-944c-ff9f7d4b8814 NASA. (2012). NASA Students 9-12. Retrieved from http://www.nasa.gov/audience/forstudents/9-12/index.html All other images are from Microsoft Office Image Gallery or are screen shots.