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Fully Implemented GIS/WMS/Outage System

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Fully Implemented GIS/WMS/Outage System. May 2004. DataOne History. Feb. 1998 DataOne Project formed to replace legacy GIS/WMS/OMS Systems 1998-99 Product evaluation and selection 2000-2001 Data Migration from legacy GIS System to new GIS Package Dec. 2001 GIS Go-Live

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dataone history
DataOne History
  • Feb. 1998 DataOne Project formed to replace legacy GIS/WMS/OMS Systems
  • 1998-99 Product evaluation and selection
  • 2000-2001 Data Migration from legacy GIS System to new GIS Package
  • Dec. 2001 GIS Go-Live
  • Sept. 2002 PowerOn Go-Live
  • Sept. 2003 WMS/Design Go-Live
the old
The Old
  • Job requests entered into stand alone Work Management system
  • Construction Designs draw in stand alone AutoCAD
  • As-builts manually re-drawn into GIS
  • GIS Model updates manually sent to Outage System
the dataone system


Outage Management System

Geographic Information System



Call Taking App.

*Tree Trimming

*Public Involvement


Work Design

ED 3

*Reference File

*Asset Manager

Work Management System

Distribution System Planning&


*Contractor Invoicing



*Materials Forecasting

Enterprise Application Infrastructure (EAI)

Interfaces to AE Legacy Systems -IMS, Banner



The DataOne System

* Post Go-live applications.

core dataone applications
Core DataOne Applications
  • GIS (GE Smallworld)
  • Maintains electric facilities data
  • Contains electrical connectivity model
  • Replaces CAOS
  • Initiates, tracks, and closes distribution work
  • Allows work to be routed to various users
  • Replaces SPEED
  • Outage Management (PowerOn)
  • Initiates, dispatches, and close outages
  • Analyzes and predicts outage source from trouble call information
  • Work Design(ED3)
  • Designs and estimates distribution work
  • Utilizes GIS
  • Replaces ACAD
gis system
GIS System
  • Austin Energy uses GE Small World as the GIS Package
  • All Overhead & Underground Distribution Facilities reside in the GIS model
  • GIS model contains full connectivity, phasing, & location of Distribution Facilities
  • GIS model is Sub-Meter accurate for x,y coordinates
business processes system
Business Processes & System

Initiate Work


A customer request for construction enters the Distribution System and follows a basic path.

Design &

Estimate Work

ED 3 & GIS







Collect Fees


Release for



The request is passed seamlessly between DataOne applications, from initiation to closure.

Schedule Work


Tree Trimming

Construct Work

Perform Tree


Report Work



Time Reporting

Asset Manager

Enter As-Builts

ED 3 & GIS

Close Work


work requests
Work Requests

Each job is initiated and tracked in STORMS as a Work Request.

Each Work Request is assigned a unique number.

All work performed for the Work Request is charged to its unique number.

compatible units
Compatible Units

ED3 utilizes compatible units to develop a design

Compatible units contain AE’s Design Construction Standards along with labor and accounting information

construction design print
Construction Design Print
  • Every construction design will have a unique Work Request number
  • Proposed install features appear as bolded objects
  • Designs are defined by points and spans
  • During the final design process, facility numbers are automatically assigned to riser and line fuses, capacitors, reclosers, regulators, and airswitches
  • Designs use existing GIS
construction order
Construction Order
  • Crew receives construction order as well as design print
  • Displays scheduled date and estimated amount of time job may take to complete
  • Breakdown of CU’s by point and span
work design gis as built process


Work Design/GIS As-Built Process

As-Builts are closed out automatically using the Work Design Package.

  • This integration will enhance the as-built process by:
  • using existing infrastructure information to develop new designs
  • reducing manual digitizing
  • accessing current information about the electrical system
  • searching for specific electric system components
merging to master gis model
Merging to Master GIS Model
  • All changes to the GIS Working model are merged to the GIS Master model at the end of each business day
  • The Outage Management System takes updates from the GIS model
  • The Design Package takes updates from the GIS model
outage management system
Outage Management System
  • Power On uses the Distribution Electric Connectivity Model
  • Electric Connectivity is established from the Substations down to each customer
  • Outage model predicts the appropriate protective device
  • Crew locations are tracked with Power On
next steps
Next Steps
  • Update all packages to latest version releases
  • Deploy Planning Analysis Package
  • Deploy Assest Management Package
  • Enhance Mobile applications
experiences positive
Experiences - Positive
  • Ownership of data quality is shared across the company
  • Engineering uses GIS for Design work
  • Rule-based tools reduce data errors
  • Outage Management is updated every 24 hours
experiences negative
Experiences - Negative
  • Roll-out of software packages was not consistent
  • Product customization vs. configuration
  • Reorganization of the project before completion
  • Business Process Changes & Scope Creep
lessons learned
Lessons learned
  • Assemble a team that includes SME’s ( Subject Matter experts ) for each package
  • Use a qualified consultant for software selection, data migration, and implementation
  • Do not make promises that are outside of the Business Plan. No Scope Creep!
  • Find a champion who can navigate the political arena
  • Keep users involved throughout the life of the project