Choosing a Network Printer

1. Choosing a Network Printer Setting up a network printer on your: CCSF Windows Laptop Windows Desktop

2. Printer naming • Networked printer names indicate their location. • Printers have names like P-JAD323-HP2000 • P for printer • JAD for building (in this case, campus) location • 323 for room • HP2000 for maker/model • Names help find a printer close to any CCSF location • A Excel workbook on CCSF’s network naming:http://www.ccsf.edu/Services/Help_Desk/StandardizedNameConvention.xls City College of San FranciscoTechnology Learning Center

3. Why add printers? • You have to ADD a printer to your printer list before you can print to it • You can add a printer anywhere at CCSF • Print to any printer on your list from anywhere on the CCSF network • Change printers as you change location City College of San FranciscoTechnology Learning Center

4. Adding a printer: Starting out • Click the Start button • On the right column, click Printers and Faxes • The Printers window opens showing the printers available on your computer. City College of San FranciscoTechnology Learning Center

5. Adding a printer: Step by step • On the left, in the Task pane, click Add a Printer.The Add Printer Wizard Welcome screen appears • Click Next • The Add Printer Wizard printer type screen appears • Click the bubble next to network printer and click Next City College of San FranciscoTechnology Learning Center

6. Adding a printer: Step by step • On the next screen, click the bubble next to Find a printer in the directory and click Next. City College of San FranciscoTechnology Learning Center

7. Adding a printer: Step by Step • Click the Find Now button. • Printers appear at the bottom of the window. City College of San FranciscoTechnology Learning Center

8. Adding a printer: Identifying Printers • Scroll to find the printer you want • When you do, highlight the printer and click OK. • This is where you make use of your knowledge of the printer naming conventions! City College of San FranciscoTechnology Learning Center

9. Setting your default • Click a bubble to set whether you want to use this printer by default (or at least for the next while) • Click Next and Finish to exit the printer screens City College of San FranciscoTechnology Learning Center

10. Using your installed printers • In Word, or any Windows program, click File > Print from the menu bar • The Print window opens • In the Printer area, top left, click the down arrow to the right of the Printer Name: box to see your choices • Click the printer you want • Set the number of copies and any other options; then click OK to send your job to that printer City College of San FranciscoTechnology Learning Center

11. Printing to an installed printer • Click the down arrow to the right of Printer Name: • Your installed printers appear • Click to select a printer City College of San FranciscoTechnology Learning Center

12. Printing to an installed printer • Set copies, other options • Click OK to send your job to the printer City College of San FranciscoTechnology Learning Center

13. Changing your Default printer • Click the Start button • On the right column, click Printers and Faxes • The Printers window opens showing the printers available on your computer. City College of San FranciscoTechnology Learning Center

14. Checking your default printer • The Printers window opens: • Installed printers on the right • Tasks on the left • The default printer has a checkmark • If icons are small, click View  Tiles City College of San FranciscoTechnology Learning Center

15. Changing your default printer • RIGHT-click the printer you want to change to. • From the popup menu, choose Set as Default Printer City College of San FranciscoTechnology Learning Center