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Choosing a Network Printer Setting up a network printer on your: CCSF Windows Laptop Windows Desktop Printer naming Networked printer names indicate their location. Printers have names like P-JAD323-HP2000 P for printer JAD for building (in this case, campus) location 323 for room

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choosing a network printer

Choosing a Network Printer

Setting up a network printer on your:

CCSF Windows Laptop

Windows Desktop

printer naming
Printer naming
  • Networked printer names indicate their location.
  • Printers have names like P-JAD323-HP2000
  • P for printer
  • JAD for building (in this case, campus) location
  • 323 for room
  • HP2000 for maker/model
  • Names help find a printer close to any CCSF location
  • A Excel workbook on CCSF’s network naming:http://www.ccsf.edu/Services/Help_Desk/StandardizedNameConvention.xls

City College of San FranciscoTechnology Learning Center

why add printers
Why add printers?
  • You have to ADD a printer to your printer list before you can print to it
  • You can add a printer anywhere at CCSF
  • Print to any printer on your list from anywhere on the CCSF network
  • Change printers as you change location

City College of San FranciscoTechnology Learning Center

adding a printer starting out
Adding a printer: Starting out
  • Click the Start button
  • On the right column, click Printers and Faxes
  • The Printers window opens showing the printers available on your computer.

City College of San FranciscoTechnology Learning Center

adding a printer step by step
Adding a printer: Step by step
  • On the left, in the Task pane, click Add a Printer.The Add Printer Wizard Welcome screen appears
  • Click Next
  • The Add Printer Wizard printer type screen appears
  • Click the bubble next to network printer and click Next

City College of San FranciscoTechnology Learning Center

adding a printer step by step6
Adding a printer: Step by step
  • On the next screen, click the bubble next to Find a printer in the directory and click Next.

City College of San FranciscoTechnology Learning Center

adding a printer step by step7
Adding a printer: Step by Step
  • Click the Find Now button.
  • Printers appear at the bottom of the window.

City College of San FranciscoTechnology Learning Center

adding a printer identifying printers
Adding a printer: Identifying Printers
  • Scroll to find the printer you want
  • When you do, highlight the printer and click OK.
  • This is where you make use of your knowledge of the printer naming conventions!

City College of San FranciscoTechnology Learning Center

setting your default
Setting your default
  • Click a bubble to set whether you want to use this printer by default (or at least for the next while)
  • Click Next and Finish to exit the printer screens

City College of San FranciscoTechnology Learning Center

using your installed printers
Using your installed printers
  • In Word, or any Windows program, click File > Print from the menu bar
  • The Print window opens
  • In the Printer area, top left, click the down arrow to the right of the Printer Name: box to see your choices
  • Click the printer you want
  • Set the number of copies and any other options; then click OK to send your job to that printer

City College of San FranciscoTechnology Learning Center

printing to an installed printer
Printing to an installed printer
  • Click the down arrow to the right of Printer Name:
  • Your installed printers appear
  • Click to select a printer

City College of San FranciscoTechnology Learning Center

printing to an installed printer12
Printing to an installed printer
  • Set copies, other options
  • Click OK to send your job to the printer

City College of San FranciscoTechnology Learning Center

changing your default printer
Changing your Default printer
  • Click the Start button
  • On the right column, click Printers and Faxes
  • The Printers window opens showing the printers available on your computer.

City College of San FranciscoTechnology Learning Center

checking your default printer
Checking your default printer
  • The Printers window opens:
    • Installed printers on the right
    • Tasks on the left
  • The default printer has a checkmark
  • If icons are small, click View  Tiles

City College of San FranciscoTechnology Learning Center

changing your default printer15
Changing your default printer
  • RIGHT-click the printer you want to change to.
  • From the popup menu, choose Set as Default Printer

City College of San FranciscoTechnology Learning Center