Funder requirements for Data Management & Sharing Plans

Funder requirements for Data Management & Sharing Plans Sarah Jones Digital Curation Centre University of Glasgow sarah.jones@glasgow.ac.uk Funded by: This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of this license, (a) visit http://creativecommons.org/licenses/by-nc-sa/2.5/scotland/; or, (b) send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA.

Drivers to manage data declaration data are a public good and should be openly available www.oecd.org/dataoecd/ 9/61/38500813.pdf Code of good research conduct data should be preserved and accessible for 10 years + Your HEI’s Code Journal open data policies http://oad.simmons.edu/oadwiki/ Journal_open-data_policies Funders’ data policies www.sherpa.ac.uk/juliet/index.php

Funders’ data policies http://www.dcc.ac.uk/resources/policy-and-legal/overview-funders-data-policies

Explanation of each funder’s policy www.dcc.ac.uk/resources/policy-and-legal/funders-data-policies

Common funder requirements timely release of data once patents are filed or on (acceptance for) publication open data sharing - no or minimal restrictions community databases (GenBank, PDB, ArrayExpress), data enclaves management / preservation of data 3yr (AHRC), 5yr (CRUK), 10yr (BBSRC, MRC, Wellcome) 10+ yr (EPSRC) data management and sharing plans… See the new RCUK common principles on data policy www.rcuk.ac.uk/research/Pages/DataPolicy.aspx

What is a data management and sharing plan? Short statement in grant applications on suggested themes An outline of what you will create/collect, methods, standards, data management and long-term plans How and why – justify your decisions and any limits

Requirements differ… www.dcc.ac.uk/webfm_send/358

…but funders typically ask • What data will be created (format, types) and how? • How will the data be documented and described? • How will you manage ethics and Intellectual Property? • What are the plans for data sharing and access? • What is the strategy for long-term preservation? DMP guidance: www.dcc.ac.uk/resources/data-management-plans DMP online: http://dmponline.dcc.ac.uk/

Support is available! demo to come

Guidance e.g. www.icpsr.umich.edu/icpsrweb/content/ICPSR/dmp/framework.html

Guidance e.g. www.glasgow.ac.uk/datamanagement

Example data plans NSF examples from PIs at UCSD http://rci.ucsd.edu/dmp/examples.html Yale University examples http://odai.research.yale.edu/data-management-plan-examples University of New Mexico examples http://libguides.unm.edu/content.php?pid=137795&sid=1422879 Examples from Rural Economy and Land Use programme http://relu.data-archive.ac.uk/DMPexample.asp

Thanks – any questions?

Group exercise (30 mins) 1. Split into groups of 2-3 people 2. In each group, one person should register with http://dmponline.dcc.ac.uk 3. Start a new data management plan as if you’re applying for funding 4. Each group should take one of the following themes: Section 2 – Data Types, Formats, Standards and Capture Methods Section 3 – Ethics and Intellectual Property Section 4 – Access, Data Sharing and Re-use Section 5 – Short-Term Storage and Data Management Section 6 – Deposit and Long-Term Preservation 5. Complete the section and collect thoughts and observations on the process to feedback How easy it was to complete the questions (e.g. did you need advice / others’ input) How intuitive the tool was – any suggested improvements

Funder requirements for Data Management & Sharing Plans