PowerPoint - The Basics Theresa Sama UCLA/Crump Institute firstname.lastname@example.org www.crump.ucla.edu/crump/tsama/PowerPoint_Tutorial/ Useful Resources & References Effective Presentations - www.research.ucla.edu/era/present/index.htm
Delivering your presentations effectively involves using a proven four-step process:
Follow these guidelines and you and your message will have high impact on your audiences.
On-screen Show or Output to 35mm Slides
File Page Setup
NOTE: It is important to size your slides appropriately prior to inserting any images into your presentation. If not, this will result in distorted images.
Slide view- The slide as it will appear in your presentation
Outline view - Overall organization of the text
Slide sorter view - Arranging, adding and ordering slides
Notes page view - Create notes for the presenter
Slide show - Fills the screen, View the presentation effects
NOTE: Hold the cursor over any item on a toolbar without clicking and a “tip” will pop up and tell you what it is.
PowerPoint provides shortcut menus so you can perform different commands without having to use the pull-down menu.
Shortcut menus can save lots of time.
NOTE: You can open and work with multiple presentations simultaneously. As you open each presentation, its name is added to the bottom of the Window menu.
NOTE: You can also create a template using the design of another presentation. Choose Format Apply Template/Design and choose the presentation from which you want to borrow the design.
View Outline or by clicking the Outline view button
View Slide or by clicking the Slide view button
NOTE: When View Ruler is checked from the menu, you can drag the bottom indent marker in the ruler to the right. Notice that the bottom marker moves the text away from the bullets, and the top marker moves the bullets away from the text. You can use this to set indentations.
NOTE: The inserted slides take on the look of the presentation in which they are inserted.
go to View Slide Sorter
C (MAC) or ctrl C (PC)
NOTE: To select more than one slide, press and hold the Shift key while you select the slides or click and drag over slides to select a group of slides.
1. Click the icon for the slide that you want to move
2. Drag the icon up or down in the outline
Slide Sorter view:
1. Select the slide you want to move
2. Drag the slide to its new location
1. Choose the slide you want to change
2. Choose Format Slide Layout
3. In the Slide Layout dialog box, choose the layout you want to apply to the slide and click Apply
NOTE: When changes are made in the Slide Master, they are applied to the entire presentation.
Sometimes you might want to make formatting changes to the entire presentation, whether those changes are for the text or for the layout of your slides.
Choose View Master Slide Master
MAC - Apple/Chooser/AppleShare/A5D LBES/Pharm-NT3/
Pharm Common/User Education/PowerPoint
PC - Network Neighborhood\\pharm-nt3\pharm common\
User Education\PowerPointSlide templates
Use templates to apply a chosen group of styles, colors, and fonts to the slides you are working with. PowerPoint comes with over 150 different templates.
In the Save As dialog box, choose Presentation Template
Crump Institute for Molecular Imaging
Choose Insert Picture, and then choose Clip Art
Click the desired image
Click the Insert button
to place the clip-art in
the slideAdding clip-art
NOTE: To maintain the image’s proportions, press the “Shift” key while you click and drag one of the corner handles.
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