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Update to ITC November 19, 2010

Update to ITC November 19, 2010. Agenda. HRS Project Background Current Status Communication. HRS Background. HRS Project Scope – IN SCOPE. Human Resources Talent Acquisition Manager Base Benefits / Benefits Administration Payroll Absence Management Time and Labor

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Update to ITC November 19, 2010

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  1. Update to ITC November 19, 2010

  2. Agenda • HRS Project Background • Current Status • Communication

  3. HRS Background

  4. HRS Project Scope – IN SCOPE • Human Resources • Talent Acquisition Manager • Base Benefits / Benefits Administration • Payroll • Absence Management • Time and Labor • EPM (Date Warehouse) • Self Service • Workflow

  5. HRS Project Scope – OUT OF SCOPE • Budget • Health and Safety • ePerformance • Enterprise Learning Management

  6. Phase Descriptions Plan Build Test Deploy Support Each release will follow a proven approach for implementing PeopleSoft functionality as outlined below and includes a list of key deliverables for each phase. • Project Plan & Timeline • Resource Estimates • Budget • Requirements List • Fit/Gap Decisions • Campus Coordination Plan • Communications Strategy • Training & Support Approach • Development Infrastructure & Database • Configured System • Extensions • Interfaces • Reports • Conversion Programs • Cleansed Data • Training Content • Work Process Analysis • Test Scripts • Cutover Schedule • Trained Users • Converted Data • Code Migration • Deployed Procedures • Readiness Assessment • Secured Production Database • Help Desk Support Procedures • Redesigned Processes • Configuration Documentation • Functional Specifications • Technical Specifications • Revised Role Descriptions • Security Specifications • Training Infrastructure & Database • Integration Test Results • Systems Test Results • Performance Test Results • Parallel Test Results • Mock Conversion Results • Acceptance Test Results • Production Infrastructure & Database • Help Desk Issues List • Post Production Review Results • Follow up Training & Coaching

  7. HRS Proposed Implementation Schedule • Scope • Monthly Deployments of Reports • Staggered rollout of additional employee and manager self service July – Sept 2011 Sept - Nov 2011 Jan – Mar 2012 Apr – June 2011 • Scope • Human Resources • Base Benefits • Payroll • Time and Labor (self-service early adopters) • Absence Management (self-service early adopters) • Financial Integration • Base EPM/Reporting • Limited Benefits Administration • Employee self-service (ltd. Demographic) • Scope • eBenefits for Grad Hires • Scope • eBenefits for Dual Choice • Scope • Talent Acquisition Management 7

  8. HRS Project Structure

  9. HRS Project Structure • There are approximately 500 UW staff members from across the campuses and UW Madison Divisions participating in the implementation of HRS • Huron Consulting is our partner in the HRS Project

  10. STATUS

  11. Project Management • Microsoft Project is used for the overall plan • All team members track their time in a tool that is uploaded to the master plan which is reconciled monthly • Every team with many, same-type discrete deliverables uses hill-climbers to report status • JIRA is used to track: issues, test faults, development, decisions and other deliverables • Campus readiness is measured through monthly scorecards and assessements

  12. Earned Value September 2010

  13. High Level Status • The HRS Project is slightly behind schedule but is on track for implementation in 2011 • System testing completed; Integration testing in progress; planning underway for Payroll Reconciliation, User Acceptance (UAT), and Performance testing • Data collection, cleansing, conversion progressing ahead of plan • Training curricula and course development underway

  14. High Level Status continued • Data governance model defined; method for requesting data extracts (from EPM) for approved supplemental systems in place • Security roles being defined with target to use them during UAT • User procedures, job aides, and knowledge base development underway • Reports for Release 1 complete, development of reports for future releases progressing as planned • Most development complete; break-fix ongoing

  15. COMMUNICATION

  16. HRS Intranet and Internet • Over 1700 hits (each site) in October • https://intranet.hrs.wisc.edu • http://hrs.uwsa.edu • Intranet • Up to date information, updated daily • Covers all aspects of the project • Internet • General audience • Broad overview of HRS

  17. Service Center Website • https://uwservice.wisc.edu/hrs/

  18. HRS on the Portal

  19. My UW Portal • HRS portlet • Focus on ESS user • Biweekly/monthly topic change • Information on ESS modules/HRS basics • Help information and links

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