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Beyond the Computer Basics Working with applications, files and folders. Last Updated: March 2008. Lesson Plan. Lesson 1 – Applications (Programs) Description and examples Where to find them Exercises Lesson 2 – Saving/Organizing Files Creating Folders Storage devices

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Beyond the Computer BasicsWorking with applications, files and folders

Last Updated: March 2008


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Lesson Plan

  • Lesson 1 – Applications (Programs)

    • Description and examples

    • Where to find them

    • Exercises

  • Lesson 2 – Saving/Organizing Files

    • Creating Folders

    • Storage devices

    • Moving and organizing files

  • Lesson 3 – Editing, saving, deleting

    • Editing, saving, printing

    • Deleting files and the “Recycle Bin”


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Lesson 1 - Applications

Lesson 1 – Applications (Programs)

  • What “Applications” are & examples

  • How to start (launch) Applications

  • Exercise: Using the “Microsoft Word” application to create and save a file


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Lesson 1: Applications

Applications (programs) – Allow you to create, view and edit files. Different applications create different kinds of files.


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Lesson 1: Applications

Four ways to “launch” applications:

1. Double clicking on desktop application icons

2. Single clicking on icons on the bottom task bar

3. From the Start menu

4. Double click on a file that you have created in that application


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Lesson 1: Applications

1. Launching Applications from Desktop icons

Double Click


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Lesson 1: Applications

2. Launching Applications from the Task Bar

(bottom of desktop)

Single Click


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Lesson 1: Applications

3. Launching Applications from the Start Menu

Single click


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Lesson 1: Applications

Exercise 1: Using Word to Create a File

  • Launch the Microsoft Word application.

  • Start Typing “My name is…”

  • From the Menu bar, click on “File” and then “Save as”

  • In the Save in box, click the small arrow & choose Desktop

  • In the file name box, erase the suggested file name and type your name.

  • Click the Save button.

  • Close MS Word.

  • Find your file on the desktop


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Lesson 1: Applications

Lesson 1: Summary Questions

  • What can I use to create files? (examples?)

    An application/program (e.g. word, excel, powerpoint)

    2. Where can I go to find and launch the applications/programs on my computer?

    Desktop icons, bottom task bar or start menu (or double click on a file created in that application)


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Lesson 2: Storing and Organizing Files

Lesson 2 – Storing and Organizing Files

  • Folders

  • Introducing storage devices

  • Finding your files

  • Exercise: Using Folders

  • Exercise: Moving and Copying Files


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Lesson 2: Storing and Organizing Files

PDF File

Folder

Word File

Image File


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Lesson 2: Storing and Organizing Files

Exercise 2: Creating Folders

  • Right click on a blue part of the desktop (away from icons)

  • Select “New” from the menu and then “Folder”

  • Find your “New Folder” on the desktop

  • Right click on your folder, select “Rename” and the type in a new name (e.g. your name)

  • Drag your word file into your folder

  • Double click on your folder to see the file inside

    Now try these steps again on your own to

    create another folder inside this folder


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Lesson 2: Storing and Organizing Files

Floppy Disc

Storage Devices

Hard Drive

CD / DVD

Memory stick, USB Key, Thumb Drive …


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Lesson 2: Storing and Organizing Files

CD/DVD Drive

Floppy Drive

Hard Drive

(inside)

USB Ports


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Lesson 2: Storing and Organizing Files

How to See the Files on Your Computer’s Storage Devices

Double Click


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Lesson 2: Storing and Organizing Files

Exercise 3: Copying a File

  • Insert a portable storage device (CD or Floppy Disc)

  • Double click on the “My Computer” desktop icon

  • In the “My Computer” window, double click on the appropriate storage device

  • Click on “Edit” and then “Copy” (or right click and “Copy”)

  • Use the drop-down menu (to the right of the address box) to navigate to the desktop

  • Double click on your folder

  • Click on “Edit” and then “Paste” (or right click and “Paste”)

    Now follow these steps again on your own to copy one

    more file from the CD/Floppy disc to your folder on the desktop


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Lesson 2: Storing and Organizing Files

Lesson 2: Summary Questions

1. What can I use to organize my files?

Folders

2. Where can I store (save) my files? (examples?)

On storage devices, e.g. Hard Drive, Memory Stick, DVD

  • How can I move/copy my files?

    Using the “My Computer” window


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Lesson 3: Editing, Saving and Deleting Files

Lesson 3 – Editing, Saving and Deleting Files

  • Editing and Saving Files

  • Deleting Files

  • The “Recycle Bin”


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Lesson 3: Editing, Saving and Deleting Files

Exercise 4: Accessing and Editing a Saved File

  • Double click “My Computer” icon from the desktop.

  • Navigate to the storage device where the file was saved.

  • Double click the file to open it.

  • The file will open in the application which was used to create it (e.g. Microsoft Word).

  • Edit the file (i.e. change something)

  • Save the file

  • Close the Word application (Either using the “File” menu to “Exit” or by clicking on the “X” at the top of the window.


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Lesson 3: Editing, Saving and Deleting Files

Why Delete Files?

  • All saved files and documents

    take up storage space.

  • Deleting documents is an efficient way of managing files that are no longer needed.

  • Freed storage space may make your computer work more efficiently.


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Lesson 3: Editing, Saving and Deleting Files

Exercise 5: Deleting a File

  • Double click the “My Computer” icon from the desktop.

  • Navigate to the appropriate storage device.

  • Single click the file with your name to highlight it.

  • From the menu bar, choose “File” > “Delete”.

  • A Confirm File Delete dialog box will appear. Choose “Yes”.

  • The file will be sent to the Recycle Bin.


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Lesson 3: Editing, Saving and Deleting Files

What is the Recycle Bin?

  • It’s a lot like a real trash can or recycling bin.

  • If you throw something in it by mistake, you can always retrieve it again.

  • This is called “restoring” the deleted file.

=


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Lesson 3: Editing, Saving and Deleting Files

Exercise 6: Restoring a Deleted File

  • Double click on the recycle bin icon on the desktop

  • Double click on the file you wish to restore

  • In the box that pops up, click on the “Restore” button

  • Check that the file is back where it was before you deleted it.


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Lesson 3: Editing, Saving and Deleting Files

Lesson 3: Summary Questions

1. How can I free up space on my storage devices?

By deleting files

2. Where can I go to find and “restore” a file I deleted by mistake?

The recycle bin


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Conclusion

  • Handouts

  • Upcoming training programs

  • Library resources

  • Program evaluation forms

Any questions?