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Beyond the Computer Basics Working with applications, files and folders. Last Updated: March 2008. Lesson Plan. Lesson 1 – Applications (Programs) Description and examples Where to find them Exercises Lesson 2 – Saving/Organizing Files Creating Folders Storage devices

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lesson plan
Lesson Plan
  • Lesson 1 – Applications (Programs)
    • Description and examples
    • Where to find them
    • Exercises
  • Lesson 2 – Saving/Organizing Files
    • Creating Folders
    • Storage devices
    • Moving and organizing files
  • Lesson 3 – Editing, saving, deleting
    • Editing, saving, printing
    • Deleting files and the “Recycle Bin”
lesson 1 applications
Lesson 1 - Applications

Lesson 1 – Applications (Programs)

  • What “Applications” are & examples
  • How to start (launch) Applications
  • Exercise: Using the “Microsoft Word” application to create and save a file
lesson 1 applications4
Lesson 1: Applications

Applications (programs) – Allow you to create, view and edit files. Different applications create different kinds of files.

lesson 1 applications5
Lesson 1: Applications

Four ways to “launch” applications:

1. Double clicking on desktop application icons

2. Single clicking on icons on the bottom task bar

3. From the Start menu

4. Double click on a file that you have created in that application

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Lesson 1: Applications

1. Launching Applications from Desktop icons

Double Click

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Lesson 1: Applications

2. Launching Applications from the Task Bar

(bottom of desktop)

Single Click

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Lesson 1: Applications

3. Launching Applications from the Start Menu

Single click

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Lesson 1: Applications

Exercise 1: Using Word to Create a File

  • Launch the Microsoft Word application.
  • Start Typing “My name is…”
  • From the Menu bar, click on “File” and then “Save as”
  • In the Save in box, click the small arrow & choose Desktop
  • In the file name box, erase the suggested file name and type your name.
  • Click the Save button.
  • Close MS Word.
  • Find your file on the desktop
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Lesson 1: Applications

Lesson 1: Summary Questions

  • What can I use to create files? (examples?)

An application/program (e.g. word, excel, powerpoint)

2. Where can I go to find and launch the applications/programs on my computer?

Desktop icons, bottom task bar or start menu (or double click on a file created in that application)

lesson 2 storing and organizing files
Lesson 2: Storing and Organizing Files

Lesson 2 – Storing and Organizing Files

  • Folders
  • Introducing storage devices
  • Finding your files
  • Exercise: Using Folders
  • Exercise: Moving and Copying Files
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Lesson 2: Storing and Organizing Files

PDF File

Folder

Word File

Image File

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Lesson 2: Storing and Organizing Files

Exercise 2: Creating Folders

  • Right click on a blue part of the desktop (away from icons)
  • Select “New” from the menu and then “Folder”
  • Find your “New Folder” on the desktop
  • Right click on your folder, select “Rename” and the type in a new name (e.g. your name)
  • Drag your word file into your folder
  • Double click on your folder to see the file inside

Now try these steps again on your own to

create another folder inside this folder

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Lesson 2: Storing and Organizing Files

Floppy Disc

Storage Devices

Hard Drive

CD / DVD

Memory stick, USB Key, Thumb Drive …

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Lesson 2: Storing and Organizing Files

CD/DVD Drive

Floppy Drive

Hard Drive

(inside)

USB Ports

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Lesson 2: Storing and Organizing Files

How to See the Files on Your Computer’s Storage Devices

Double Click

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Lesson 2: Storing and Organizing Files

Exercise 3: Copying a File

  • Insert a portable storage device (CD or Floppy Disc)
  • Double click on the “My Computer” desktop icon
  • In the “My Computer” window, double click on the appropriate storage device
  • Click on “Edit” and then “Copy” (or right click and “Copy”)
  • Use the drop-down menu (to the right of the address box) to navigate to the desktop
  • Double click on your folder
  • Click on “Edit” and then “Paste” (or right click and “Paste”)

Now follow these steps again on your own to copy one

more file from the CD/Floppy disc to your folder on the desktop

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Lesson 2: Storing and Organizing Files

Lesson 2: Summary Questions

1. What can I use to organize my files?

Folders

2. Where can I store (save) my files? (examples?)

On storage devices, e.g. Hard Drive, Memory Stick, DVD

  • How can I move/copy my files?

Using the “My Computer” window

lesson 3 editing saving and deleting files
Lesson 3: Editing, Saving and Deleting Files

Lesson 3 – Editing, Saving and Deleting Files

  • Editing and Saving Files
  • Deleting Files
  • The “Recycle Bin”
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Lesson 3: Editing, Saving and Deleting Files

Exercise 4: Accessing and Editing a Saved File

  • Double click “My Computer” icon from the desktop.
  • Navigate to the storage device where the file was saved.
  • Double click the file to open it.
  • The file will open in the application which was used to create it (e.g. Microsoft Word).
  • Edit the file (i.e. change something)
  • Save the file
  • Close the Word application (Either using the “File” menu to “Exit” or by clicking on the “X” at the top of the window.
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Lesson 3: Editing, Saving and Deleting Files

Why Delete Files?

  • All saved files and documents

take up storage space.

  • Deleting documents is an efficient way of managing files that are no longer needed.
  • Freed storage space may make your computer work more efficiently.
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Lesson 3: Editing, Saving and Deleting Files

Exercise 5: Deleting a File

  • Double click the “My Computer” icon from the desktop.
  • Navigate to the appropriate storage device.
  • Single click the file with your name to highlight it.
  • From the menu bar, choose “File” > “Delete”.
  • A Confirm File Delete dialog box will appear. Choose “Yes”.
  • The file will be sent to the Recycle Bin.
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Lesson 3: Editing, Saving and Deleting Files

What is the Recycle Bin?

  • It’s a lot like a real trash can or recycling bin.
  • If you throw something in it by mistake, you can always retrieve it again.
  • This is called “restoring” the deleted file.

=

lesson 3 editing saving and deleting files24
Lesson 3: Editing, Saving and Deleting Files

Exercise 6: Restoring a Deleted File

  • Double click on the recycle bin icon on the desktop
  • Double click on the file you wish to restore
  • In the box that pops up, click on the “Restore” button
  • Check that the file is back where it was before you deleted it.
lesson 3 editing saving and deleting files25
Lesson 3: Editing, Saving and Deleting Files

Lesson 3: Summary Questions

1. How can I free up space on my storage devices?

By deleting files

2. Where can I go to find and “restore” a file I deleted by mistake?

The recycle bin

conclusion
Conclusion
  • Handouts
  • Upcoming training programs
  • Library resources
  • Program evaluation forms

Any questions?