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What the Professional Legal Trainer Needs to Know About XML A PLTG Presentation Sherry Kappel June 9, 2006 XML for Everyone End-users, IT, Business, and… the Professional Legal Trainer The Basics of XML The Influence of XML Office/Word 2003 & 2007 Acrobat 7 Microsystems D3 Wrap-up

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what the professional legal trainer needs to know about xml

What the Professional Legal TrainerNeeds to Know About XML

A PLTG PresentationSherry KappelJune 9, 2006

agenda
XML for Everyone

End-users, IT, Business, and…

the Professional Legal Trainer

The Basics of XML

The Influence of XML

Office/Word 2003 & 2007

Acrobat 7

Microsystems D3

Wrap-up

Agenda
xml for the end user
No facts, just the benefits…

Opening lines: “Remember when…”

we converted from WordPerfect?"

they sent us that awful spreadsheet?"

you couldn't open that Word document?"

our office in Poland couldn't search in the DM?“

you needed to extract graphics from a Word document ?“

you unintentionally sent a document to the wrong person?”

XML for the End-User
xml for it
It’s all about the standards and transparency

Openness (W3C standard)

“Human-readable”/Simplicity

Extensible/Machine-readable

Separates content from presentation/Reuse

Multi-lingual support/Unicode

Security

XML for IT
xml for business
Standards

Eases implementation, collaboration

Reduces total costs of ownership

Minimizes risk

More efficiently leverages firm’s existing content

XML for Business
xml for the professional legal trainer
Envision far more

Reuse

Predictability

Design opportunities

“Teach” far fewer

Details

Steps

XML for the Professional Legal Trainer
xml a letter
<?xml version=“1.0” ?>

<letter>

<salutation>Dear Dennis,</salutation>

<paragraph>

Thanks for inviting us to the PLTG.

</paragraph>

<closing>

Regards,

</closing>

<signature>

Sherry & John

</signature>

</letter>

XML: A Letter
xml before after
CSV-like data record

MR12378, Z456, 08/01/05, 08/24/05

XML data record

<order>

<OrderNumber>MR12378</OrderNumber>

<ClientID>Z456</ClientID>

<OrderDate>08/01/05</OrderDate>

<OrderAmount>4450.00</OrderAmount>

<ClosingDate>08/24/05</ClosingDate>

</order>

XML: Before & After
xml the standards specs
“A better word might be “specification””

A few which touch legal:

XBRL > XBRL International > http://www.XBRL.org

2GEFS > CA AOC (California Administrative Office of the Courts) > http://www.xmlLegal.org

LEDES > LOC (LEDES Oversite Committee) > http://www.ledes.org

WordML > Microsoft > http://www.microsoft.com downloads

XML: The Standards & Specs
xml xbrl on edgar
Extensible Business Reporting Language

http://www.xbrl.org

XBRL International – 250 companies involved

Voluntary filings on EDGAR

One way to get started:

Microsoft Office Tool for XBRL Prototype

Working example, demonstration only

XML: XBRL on EDGAR
xml the problem
Report

123 Main street

Somewhereville SomeNation 4444

www.somecompany.com

FY2002 FY2003

Assets

Cash 223 1.21 5422.22

Inventory 3200.00 3200.00

Property and Equipment 322.32 932.22

Short Term Investments 1000.00 2000.00

Long Term Investments 232.33 823.22

Other 535.86 540.18

Total Assets 7521.72 12917.84

Liabilities

Accounts Payable 4833.22 9232.92

Income Taxes 389.33 844.33

Total Liabilities 5222.55 10077.25

Total Equity 2310.17 2840.59

XML: The Problem
the influence of xml the major apps
Office 2003 Professional Word > Excel

Acrobat 7

Word 2003 > Microsystems D3

Word 2007 > Microsystems D3

The Influence of XML: The Major Apps
xml wordml in action
WordProcessing Markup Language

Related – SpreadsheetML (Excel)

Create a Word document in XML

<?xml version="1.0"?><w:wordDocument xmlns:w="http://schemas.microsoft.com/office/word/2003/wordml">    <w:body>        <w:p>         </w:p>    </w:body></w:wordDocument>

XML: WordML in Action
xml using wordml
Word 2003

Surgically Removing Substitute fonts

Binary Exfoliation with Word 2003

Mysterious hidden ‘tracked changes’

Inability to insert the DocID

Corrupt field codes (e.g., missing right “}”)

Word 2007

Export graphics

XML: Using WordML
experiencing xml d3 in action
User-defined Schema

Uniform Tag name

Attributes to define variable properties

Drag-and-drop interface to ‘assign’

Content and Formatting

Storage in WordML

“Edit | Paste | Very Special

Experiencing XML: D3 in Action
next steps
Microsystems D3 Webinars

Topics

Marketing

Content Management

On-line/Customer self-service

Transaction Documents

When & How

June 21-29, 30 minutes each

Register: http://www.microsystems.com

Next steps
also coming
Document Success with Word 2007

Microsoft SIG

ILTA’s Annual Conference

Tuesday, August 22, 4 – 5 pm

Session will:

provide you with a thorough understanding of the kinds of document behavior you can expect

some of the best practices to follow in bringing your solutions forward to 2007 

Also coming…