Guidelines & Template for your 20th Annual No-Dig Show Presentation Angela Ghosh Assistant Executive Director, NASTT
Understanding Your Audience • At No-Dig, you will be welcomed by a committed audience who really wants to hear what you have to say. • And, because there are five concurrent tracks being presented, you should find comfort in the fact that those in attendance have also made the choice to come to your presentation. Paper ID #
Understanding Your Audience • Remember that your audience at No-Dig wants you to share your knowledge and experience. • The highest ratings in post-show surveys are given to those that effectively deliver valuable information without commercialism. • Attendees do not want to sit through a sales presentation. Paper ID #
Defining Your Audience • There are generally 20 to 100 people within a session. The large variance comes primarily from the track topic. • The meeting rooms will be set up to accommodate up to 100 people. • Your presentation should be designed for projection (color selection and font size are key variables). Paper ID #
Defining Your Audience • Most in attendance understand the basics of underground construction and rehabilitation, but are less likely to be an expert on the topic you are presenting. • Engineers, contractors, students and field experienced individuals make up No-Dig attendees. • Target your audience’s level of understanding.
Color & Theme • You may use this template as a guideline for preparing your presentation, but it is not required. • Use colors sparingly for more effect and to avoid overwhelming the audience. • Colors may appear differently when projected vs. on-screen. Test your presentation color theme using a projector.
Copy & Text • Don’t fall into the trap of using too much text. Use your presentation as an overview, not as a complete statement. • Bullet points, abbreviated statements, graphics, photographs and media clips will allow the attendee to listen to your presentation vs. concentrating on reading the slides.
Number of Slides • Presentations must cover the subject of your technical paper. • Make sure you can discuss the points shown on the slides in the time allotted for your presentation. • All presentations are 25 minutes including time for speaker introduction and a 5 minute Q&A period.
Visuals Choose visuals that represent your topic and deliver your message. Relevance and simplicity are important. Do not place a table full of text into your presentation only to tell the audience they can’t read it. Refer to your paper and the proceedings for more detailed information if necessary. Paper ID #
The Use of Company Logos • Company logos may appear on first and last slides only. Paper ID #
The Use of Media Clips • If media clips are embedded in your presentation, please alert your session leader. • Presenters may verify that media clips are working correctly in the Speaker Ready Room on-site at the conference. Paper ID #
Submission Deadlines • Authors submit draft PowerPoint Presentations to session leaders for review. • Deadline: February 21, 2011
Content Review • Your session leader will review your presentation on the following: • Non-commercialism & objectivity • Meaningfulness & relevance • Usefulness of Information Paper ID #
Submission Deadlines • Session leaders upload final presentations to the NASTT FTP site. • Deadline: March 14, 2011
Submission Guidelines • Presenters will not be allowed to use their own computers; it’s too disruptive. • All presentations will be uploaded to a centralized laptop computer in advance of the conference. • Operating System: Vista • Software: Microsoft Office 2007
Practices Makes Perfect • Know the content of your presentation. • Do not “read” your slides. Share your knowledge and use the presentation slides to remind you what to say next. • Time yourself to be sure you can deliver your presentation within the limits allowed.
Summary • You’ve worked hard to prepare a well-written paper, and we look forward to your presentation. • Thank you for your dedication to informing and educating the industry. • See you at NASTT’s 20th Annual No-Dig Show, March 27-31, 2011 in Washington, D.C.!
For More Information • Jack Burnam, No-Dig Program Chairman firstname.lastname@example.org • Michael Willmets, NASTT Executive Director email@example.com • Angela Ghosh, NASTT Assistant Executive Director firstname.lastname@example.org