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Fleet Forecast

Fleet Forecast. Office of Fleet Management Services. Presented by Michael Biggs, Director Michael Bisogno, Fleet Services Manger. Fleet Forecast. Fleet Operational Review Maintenance Management for Agency Owned Vehicles Fuel Card Program Update Rental Car Contract Update. Fleet Forecast.

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Fleet Forecast

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  1. Fleet Forecast Office of Fleet Management Services Presented by Michael Biggs, Director Michael Bisogno, Fleet Services Manger DGS: Division of Purchases and Supply

  2. Fleet Forecast • Fleet Operational Review • Maintenance Management for Agency Owned Vehicles • Fuel Card Program Update • Rental Car Contract Update DGS: Division of Purchases and Supply

  3. FleetForecast Fleet Management Services is re-engineering its operation/services in two phases: • Phase 1 : • Statewide vehicle maintenance services (prove concept on centralized fleet) • Statewide short-term vehicle rentals • Statewide fuel management • Phase 2 : • Statewide enterprise fuel management • Statewide vehicle planning, deployment, and disposal • Statewide vehicle maintenance services (roll out to other agencies and institutions) • Statewide safety program DGS: Division of Purchases and Supply

  4. FleetForecast Statewide enterprise fuel management program: • Services currently in process as part of Phase 2: • Consolidate the Purchase of Fuel, Bulk and Commercial • Leverage buying power by combining bulk fuel and commercial fuel purchases • Support bulk fuel needs at state-owned fuel sites • Consignment fueling • Enterprise visibility of fuel purchases and availability • Consolidate multiple fuel cards currently in use by agencies to a single fuel card program • Single Contact for VDEM to Obtain Fuel Information Before/During/After Emergency Events DGS: Division of Purchases and Supply

  5. FleetForecast Statewide vehicle planning, deployment, and disposal • Services currently in process as part of Phase 2: • Assist agencies to develop appropriate vehicle specifications to meet mission requirements • Implement statewide vehicle acquisition parameters • Employ life cycle cost approach to vehicle acquisition • Utilization monitoring and statistical reporting • Vehicle decommissioning and disposal preparation through surplus property procedures DGS: Division of Purchases and Supply

  6. FleetForecast Vehicle Management Control Center (VMCC) Available to all state-owned vehicles • Provides one phone number for all vehicle related issues • For permanently assigned vehicles: notifies vehicle operator and ATO of a required preventative maintenance service • Operators call VMCC to receive vehicle service date/time and maintenance facility location • Maintenance facilities located statewide including both government and commercial shops • Manages vehicle services performed by maintenance facilities determining appropriate services and costs • Verifies all invoices for accuracy prior to payment and verifies invoices match what was agreed • Tracks all warranties, recalls, and monitors maintenance provider performance DGS: Division of Purchases and Supply

  7. Maintenance Management for Agency Owned Vehicles • Provide centralized data management for all state owned vehicles. • Tracks all maintenance data • Interface with fuel provider will generate fuel consumption and mileage reports. • Reports will be available to the agency on an as needed basis. • Department of Environmental Quality and Richmond Redevelopment Housing Authority have opted into system. DGS: Division of Purchases and Supply

  8. OFM S Pool Car Retail Fuel Purchases: Jan 1 2006 thru June July 1 2006 thru Dec. Jan 1 2007 thru June Voyager Card 30 2006 (FY06 p2) 31 2006 (FY07 p1) 30 2007 (FY07 p2) 335575.63 392398 540524.48 (quantity) $759,436.00 $815,650.92 $1,230,916.82 (cost) A vg. Price per $2.26 $2.08 $2.28 Gallon Fleet Forecast • Fuel Card Program Update • Avg. FY07 price per gallon = $2.19 • Total gallons purchased in OFMS pool vehicles = 932,922.48 DGS: Division of Purchases and Supply

  9. FleetForecast Rental Card Contract Update • Fiscal Year 2007 • 2,613,081 miles traveled • Using an average of 25 mpg, the approx. cost per mile = 37.5 cents. • The current IRS personal reimbursement mileage rate = 48.5 cents per mile. DGS: Division of Purchases and Supply

  10. Number of Rental Days (AVG) 18.01% 34.19% 8.80% 1 Day 2 Days 3 Days 4 Days >4 Days 13.92% 25.08% FleetForecast DGS: Division of Purchases and Supply

  11. FleetForecast Questions Department of General Services Office of Fleet Management Services 2400 W. Leigh St. Richmond, VA 23220 (804) 367-6525 Vehicle Management Control Center 1(866) 857-6866 VMCC@dgs.virginia.gov DGS: Division of Purchases and Supply

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