Working On Campus. Student Employment Handbook. WHEN TO BEGIN.
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Student Employment Handbook
All Occidental College students with a work award or International Student status are
eligible to work on campus EXCEPT those who meet any of the following conditions:
I-9 (required as part of the Immigration Reform and Control Act of 1986);
Step 1: CHECK AVAILABLE JOBS
On-campus positions will be posted on the Web at:
and on the bulletin board outside the Financial Aid Office. Check postings daily for any new listings. Positions will be listed until filled. The majority of on-campus positions require that a student have either Federal Work Study, Oxy Work Award, or International Student status. When required, this will be noted on the job description.
http://www.oxy.edu/human-resources/forms/student-employment or pick up one in the Human Resources Office (located in the AGC Administration Building, Room 114)
NOTE: You may hold more than one job as long as the total
combined hours for all jobs worked does not exceed
15 hours per week.
information using the Electronic Personnel Action Form (EPAF) to the Human
Resources Departments. The EPAF can be found in the myOxy portal. You cannot begin work until the EPAF has been submitted by your supervisor and returned with the status of “APPROVED” by the Human Resources Department.
documentation to prove your identity and eligibility to work in the United States (I-9 form), and complete the W4 tax form. To satisfy the requirements of the I-9 form, you will be asked to present ORIGINAL documents. For a complete list of acceptable documents, log onto:
How many hours per week can I work if I have an on-campus job?
During the fall and spring semesters, you are allowed to work a maximum of 15
hours per week for all on-campus positions combined. During the fall, spring
and summer breaks, you are allowed to work a maximum of 40 hours per week
for all on-campus positions combined. Earnings during the period August 18,
2013 through May 10, 2014 will be charged against your work award. Once
you have “exhausted” your award, you may become ineligible to continue
working on campus during the academic year.
Do I need to do anything special if I have more than one on-campus job?
YES! If you are working multiple jobs, you will need to coordinate and
communicate with all supervisors a schedule that will not exceed 15 hours per
How and when will I get paid?
You will have access to an online timesheet found in the myOxy portal. It is here that you log your hours worked and submit the online form to your supervisor on a bi-weekly basis. To receive a paycheck, your supervisor must then submit your hours worked to the Payroll Office through the web-based timekeeping system. Note that Campus Dining, Facilities Management and Postal Operations use an alternate method for reporting time. If you are employed in those areas, you must follow their established procedures.
Paychecks are issued on alternate Fridays for hours worked during the previous bi-weekly pay period. Your paycheck will be routed to your on-campus PO Box, or you can have it directly deposited to your bank account by making arrangements with the Payroll Office (located in the AGC Administration Building, Room 114).
What do I do if I earn more than my work award?
You will be notified when you are close to exhausting your work award. If you
would like to continue working beyond your award allocation, you will need to
make an appointment with a Financial Aid Counselor to request an increase in
your work award. If the request is not approved, your assignment will end once
you have earned your full award. For those without a work award, your
assignment will end once you have earned a total of $3,300 for the academic year.
What kind of benefits am I eligible for as a student employee?
As a student employee you are not covered under Social Security, unemployment or disability insurance. You are not eligible for holiday pay sick leave and/or vacation pay. However, students who are not enrolled in summer school and who work at the College during summer break are covered under Social Security and disability. Thus, wages earned during the summer break are subject to these taxes as required by law. Students receiving housing and meals as part of their summer assignment will be taxed on the monetary value of the room and board.
Please read this handbook carefully and bookmark it for future reference. If,
after reading this information you have questions, feel free to contact Human
Resources at (323)259-2945 or firstname.lastname@example.org. Walk-ins are also
welcome Monday – Friday between 9:00 am and 4:00 pm (we’re located in
Lower Coons/Room 114).
July 23, 2013