Student Post-collection seminar. January 2013. Review of C11051 Student record. The deadlines…Return date 15 September 2012. To put this into context. The deadlines…Commit date 24 September 2012. To put this into context. PCVS usage. PCVS impact. Minerva. Minerva. Responding to queries:
To put this into context
To put this into context
Responding to queries:
For C11051 there were still 5%
Minerva queries with no
Scenario 1: Student presumed active whole of 2010/11but did not return 2011/12
Scenario 2: Student left 2010/11 but now needs to be returned from dormant to give award
Issue = MCDATE not returned in 2010/11
Field guidance states:
Where a student is non-active for an entire reporting period, having been on an active mode of study at the end of the previous reporting period, Instance.MCDATE should be returned as Y1-08-01.
But ENDDATE was in previous reporting period (and not always reported…)
This led to switches for 21 HEIs to pass business rule validation Instance.MCDATE.9 .
Change proposed for 2012/13 to remove the need for MCDATE where MODE =63/64 and ENDDATE is in the previous period.
Guidance for ENDDATE differs for PGT and PGR
PGT = For the purpose of HESA returns, completing an instance is defined as being the point at which the taught or structured part of the instance, including any formal writing-up period, is completed, i.e. once the student is no longer actively following the course.
PGR = The award should be recorded when the institution's Senate, or other body or person empowered, formally approves the award. For such students this field should be completed with the same date.
An Arabic studies PhD student commences their course on 2 May 2008, they complete and hand in their thesis on 28 November 2012, the thesis then passes the viva and the award is conferred by the institution on 9 May 2013.
An MSc in Astronomy commences 5 October 2012, the student withdraws for personal reasons sometime in June 2013, the student does not return to complete their course or hand in their dissertation in autumn 2013.
It is planned to add in a new exception rule where QualificationAwarded.QUAL has been returned as H00, H11, H16, H22, H23, H50, M00, M01, M10, M11, M16, M22, M50, M71, M86, E00 or D00
This should prevent ended instances from being inadvertently missed out of the DLHE population where ENDDATE has not been completed.
Do you envisage any issues with this new rule?
This particular scenario seems unlikely, but there are potential explanations for a discord between the two fields
In the example below would the FTE for HESA year 1 ever be 100?
SLC.FEEREGIME (NI, S, W)
A full-time student commences study abroad (in France) – it is known that they will come to UK for 2ndyear. In the 3 year they complete their studies via distance learning in France.
A full-time student commences study in UK – it is not known from outset whether they will have a year abroad – they end up studying (on an ERASMUS scheme for 38 weeks) in France and working the remaining time in the same country during their 2nd year before finishing their 3rdyear back in UK.
A student commences study on a 3 year collaborative programme where it is initially thought that the student will spend year 1 and the majority of the course time in UK. In year 2 however the student elects to study abroad for the 2nd and 3rd year.
A full-time student is on a three year course (starting in UK). In their 2nd year they take 3 different outgoing exchange programmes – in Spain (ERASMUS), France and Germany – but finish the year in the UK.
A sandwich student commences study in the UK – they undertake a work placement abroad in their 3rd year of the course, before returning to complete their course in the UK. However they are required to go into a 5th year to write up and do so abroad
If you require additional training help, including bespoke visits to your institution, get in touch with the training department…
t: 01242 211472
Follow us on Twitter: @HESATraining