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Setting Up a Custom Gradebook
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  1. Setting Up a Custom Gradebook Logon to GDP and click Instructor options. Then click LAN Gradebook and CreateNew Class to create a class in which a Custom Gradebookwill be used.

  2. Setting Up a Custom Gradebook In the Create New Classdialog box, type in a namefor the new class. Then click the button for Custom Gradebook. Scroll down the list (if you have created previous gradebooks) and click New Gradebook.

  3. Setting Up a Custom Gradebook After clicking on New Gradebook,a window will appear below yourselection, asking you to enter ina name for your New Gradebook.In this example, the name given is Keyboarding 202. After typing in Keyboarding 202,click Save at the bottom of the dialog box.

  4. Setting Up a Custom Gradebook You are now returned tothe Classes screen. Selectthe name of the course youcreated for the CustomGradebook. In this example,the course name isKeyboarding 202. Click Show List of Students.

  5. Setting Up a Custom Gradebook You are now taken tothe List of Students screen where, as you can see, no students have yet been added to your class. Creatinga Custom Gradebook,however, does notrequire that you firstadd students to theclass. Click Edit Grading Parameters to begin the creationof your Custom Gradebook.

  6. Setting Up a Custom Gradebook You are now taken to the Course Gradebook Set Up dialog box. In this screen you will: 1. Set the End of Term date, 2. Assign category names and weights, and 3. Determine whichcategories will be linkedto exercises from thetextbook.

  7. Setting Up a Custom Gradebook Your first task is to changethe end of term date. Clickthe down arrow in the End ofTerm window to display acalendar. Scroll to displayand select the end of termdate, which for this exampleshould be 5/04/2007. The new end of term date is displayed on the screen. Second, type in your firstCategory Name. In this example, it is Technique. Third, tab to the Category Weights column and type in the appropriate weight for this category (5% in the above example).

  8. Setting Up a Custom Gradebook Now tab to the Keystroke Gradecolumn. The default percentage is 100, which means that thegrade for this category will be determined 100 percent by key-strokes and that 0 percent will be assigned to formatting. (Ifyou type 80% for the KeystrokeGrade, the remaining 20% for the Format Grade will be assigned automatically.)

  9. Setting Up a Custom Gradebook Finally, tab two times to the Assign Exercises column to determine if exercises are to be assigned to this category. In this column, you are to determine if the category is linked to an exercise in the textbook. Exercises from thetextbook are labeled as “A: Warmup,“ “B: PacedPractice,” etc. on each page. Most of the categories will be linked to the textbook; however, categories such as “Technique” and “Written Tests” are not linked to the textbook, because there are no corresponding sections in the textbook.

  10. Setting Up a Custom Gradebook Next, click Select GradeScale at the top of thescreen. The Grade Scale dialogbox now shows on yourscreen. From this screen,you can choose either aa 4-point scale or a 100-point scale. In this example,a 100-point scale wasselected.

  11. Setting Up a Custom Gradebook Now click on Set UpGrading Parameters atthe top of the screen. In this screen, you must first set the lesson filterfor the lessons you are going to teach in your course. In this example, Lessons 21-40 areselected. Click the down arrow in the LessonFilter box and select 21-40. Next, note that the category names and percentages that you specified in anearlier screen are displayed in this screen.

  12. Setting Up a Custom Gradebook Displayed at the right is the lesson and exercises portion of the first page of your gradebook. Note that Lesson 21 is the first lesson displayed, matching the choice you made previously to create a customgradebook for Lessons 21-40.Note also that all exercises are defaulted with a blue circle, indicating that they are “Unassigned.” Everyexercise in Lesson 21 is included in your gradebook, starting with Section 21A, Warmup; Section 21B, Progressive Practice; and so forth, through Lesson 40.

  13. Setting Up a Custom Gradebook Your next task is to highlight all of the exercises that “belong” to a particular category. One of the categories in your gradebook is “Timed Writings.” You could check every timed writing to place it in the proper category, but an easier way to categorize all timed writings (and any exercise throughout the textbook) is to use the Exercise Filter, located below the lesson filter.

  14. Setting Up a Custom Gradebook Click the down arrow in the Exercise Filter window and scroll down until you find “Timed Writings.” Click “Timed Writings.” Now all of the timedwritings in Lesson 21-40 are displayed on the screen. Note that they are designated as “Unassigned,” with a blue dot in the Unassignedcolumn for every timed writing.

  15. Setting Up a Custom Gradebook Now you must move all timed writings fromthe Unassigned category to the Timed Writingscategory. Use Shift + Click to select all timed writings. Then click the down arrow in the Categories window until you see Timed Writings. Click Timed Writings, then click Set. Note that the blue dot for each timed writing is now displayed in the Timed Writing category.

  16. Setting Up a Custom Gradebook Next, you must decide if you want the exercises “Required” or “Graded and Required.” Note that the default setting is for both choices to be checked. This means that you are going to require and grade timed writings for all students.

  17. Setting Up a Custom Gradebook However, for other exercises (such asdocuments like letters and reports),you may decide to require some workbut require and grade other work. Therefore, if some work is required andother work is graded, you must alter your grading requirements. Daily work is a category that you mightwant to require some documents and grade other documents. For example, Lesson 31 includes daily work entitled Correspondence 31-3, 31-4, and 31-5. Follow the steps to place all “correspondence” documents in the “Daily Work Required” category. This process will place check marks in both the Graded and Required boxes, as shown in the illustration above.

  18. Setting Up a Custom Gradebook Now you must decide which documents will be “required,” and which documents will be “required AND graded.” Assume that you want to require Correspondence 31-3 and 31-4 and that you want to grade Correspondence 31-5. To make this change, click the “Graded” box for Correspondence 31-3 and 31-4 to “uncheck” the graded box. The end result is that Correspondence 31-3 and 31-4 will be recorded only as required, and Correspondence 31-5 will be recorded as required AND graded.

  19. Setting Up a Custom Gradebook Now due dates must be set for all assignments. The due date is defaulted for the end of the term. The example at the right shows a due date set at 5/ 4/2007. Assume that you want a due date for Correspondence 31-3, 31-4, and 31-5 to be 2/16/07. First, highlight those three jobs in the lesson grid. Then click on the down arrow in the Set All Due Dates box and use the pop-up calendar to display the 2/16/2007 date. Click that date; then click Set. The new due date of 2/16/2007 will be assigned for these three documents.

  20. Setting Up a Custom Gradebook Now you must set the grading standards for 31-3, 31-4, and 31-5. GDP allows you to set both a time requirement and an error requirement for each activity. Note in the example below that the default settings for time for thesethree jobs is from 12 to 19minutes, and the error limitis set at 4. These numbers are default only, and you need to adjust them for your grading standards as you see appropriate. The following slides will show you a recommended setting for the time and error limits for these documents.

  21. Setting Up a Custom Gradebook Some instructors use a time factor for assigning grades to daily work; however, many instructors consider the time element unnecessary for grading daily work. For those instructors, a time element for assessment is assigned only during production tests. Therefore, for the purposes of this demonstration, we will assume that time should not be considered an assessment feature for daily work. Correspondence 31-3 and 31-4 are to be recorded as turned in only, and no grade will be assigned to these documents. This stipulation was made earlier when documents were being selected for required only or required and graded. Therefore, no changes need to be made for either the time limits (12, 13, 15, 18, 19) or for the error limit (4 errors), since these jobs are not going to be graded. (continued on next slide)

  22. Setting Up a Custom Gradebook You stipulated earlier that Correspondence 31-5 is to be recorded AND graded. Therefore, both the minutes and errors categories need to be altered. Click the first box in the Completion Time window and change the defaulted “12” to “95.” Then change the remaining boxes to 96, 97, 98, and 99, respectively. There is nothing “magic” about these numbers. It’s just that they should be set high enough so that no students will be penalized for completing the job beyond the time limit you set, since time is not to be considered a factor in the grade. The numbers cannot all be set at “95,” since an “A+” time limit must be lower than an “A” time limit, an “A” time limit must be lower than a “B” time limit, and so forth.

  23. Setting Up a Custom Gradebook The final setting that must be made is the setting for errors allowed. The default setting is at “4.” This means that the student’s work will be acceptable up to and including 4 errors. However, most instructors want their student’s work to be mailable, i.e., without error. Therefore, it is recommended that you change the error limit to “0,” indicating that unless the student’s work is completed without error, it will not be accepted for credit. Click the error box and change the “4” to “0.”

  24. Setting Up a Custom Gradebook You have now completed the Custom Gradebook settings for Corres-pondence 31-3, 31-4, and 31-5. Repeat these same steps for all other exercises in the textbook for the lessons included in your course. When you have finished making all changes, click Save at the bottom of the Gradebook screen to save your gradebook.

  25. Setting Up a Custom Gradebook Once the customgradebook has beensaved, you can view a student’s portfolio to see what grades have been assigned. Note in the illustration at theright that 100 has been assigned as a text grade for Correspon-dence 31-5 and an “NA”has been assigned for the format grade. Earlier, you specified that you wanted 80% of the grade to go for keystroking (that’s the text grade of 100 that is displayed) and that you wanted 20% of the grade to go for format (that’s the Fmt grade displayed with a question mark). Therefore, you must now manually assign the 20% format grade for Correspondence 31-5.

  26. Setting Up a Custom Gradebook To assign a formatgrade, you must firsthighlight the docu-ment for which aformat grade is goingto be assigned. Thenclick “Enter Grades.” The Enter Grades dialog will appear onthe screen and will show a Format gradeof NA that has been assigned (the defaultgrade).

  27. Setting Up a Custom Gradebook Type in a grade of 75 in theFormat Grade window. Assume that the student typed the documentcorrectly, but made several formattingerrors that prompted you to assign agrade of 75 to format. After typing 75in the window, click Save. Notice now that the Formatgrade has changed to 75and that the two grades of 100 (80% of the grade) and 75 (20% of the grade) calculate to be an overall grade of 95 for this document.