Faculty Education (Don’t Call it Training ) and Outreach at PUIs

National Council of University Research Administrators Faculty Education (Don’t Call it Training) and Outreach at PUIs

@ 2014 National Council of University Research Administrators Justin Miller, DirectorStan Geidel, Program Manager Jessie Roark, Information Research Coordinator Sponsored Programs Office Ball State University

@ 2014 National Council of University Research Administrators • Organization Background • Ball State University was founded in 1918 as a Teachers College • Has grown to over 21,000 undergraduate/graduate students pursuing over 170 bachelors, nearly 100 masters, and 16 doctoral degrees taught by over 950 full-time faculty members

@ 2014 National Council of University Research Administrators • Funding Profile • FY13 external funding = $20.2M • Annual range from $14M to nearly $30M • Over 300 faculty / staff involved • Between 500-700 proposals per year • Office Profile • 6 Professional / 4 Administrative Staff

@ 2014 National Council of University Research Administrators • Strategic Plan 2012-2017 • Increase external funding by 125% ($32M target) • Increase external submissions by 40% (target = 707) • Increase the number of proposal submissions of more than $25,000 by 25% (target = 229)

@ 2014 National Council of University Research Administrators Pretty high targets? ….. Yes, yes they are! The Big Question? How do we move our campus on a long-term trajectory to increase funding, proposals, and external scholarly activity?

@ 2014 National Council of University Research Administrators • Policy isn't the answer, nor facultyrequirements (no say in P&T) • Must be sustainable and at the faculty level, and federal in focus whenever possible • Our decision: take the hard path! Change the culture by showing faculty how externally funded activity improves/enhances their careers (connection to teaching, research/creative activity, and professional service) • Take away: the answers to these questions may vary...but we feel these questions are universal in higher education, especially at PUI and emerging research institutions.

@ 2014 National Council of University Research Administrators Can SPO have a say in helping hire faculty with strong potential? Candidate Interviews

@ 2014 National Council of University Research Administrators • Candidate Interviews • Meet with everytenure-track faculty candidate with an expectation of external funding during their on-campus interview. • Introduce the research enterprise on campus. • See how their expertise and interests might fit within the campus/department culture. • Share your feedback with the search committee.

@ 2014 National Council of University Research Administrators How does SPO demonstrate the importance of sponsored programs to the campus and faculty members careers? New Faculty Orientation

@ 2014 National Council of University Research Administrators • New Faculty Orientation • At Ball State, a two-day orientation is required for all new faculty. Included are presentations related to HR, Payroll, Online learning. • Amidst that schedule – buy them lunch and introduce your office! • We use a panel format with each staff member introducing themselves and a specific office service, program, initiative, etc.

@ 2014 National Council of University Research Administrators How does SPO show the importance of the administrative role in sponsored programs? New Administrator Orientation

@ 2014 National Council of University Research Administrators • New Administrator Orientation • Separately, we hold a two-hour session for new administrators, whether or not they are new employees. • Both pre and post-award offices participate, describe our services, and most importantly, impart the importance of their role as administrators in the grants process.

@ 2014 National Council of University Research Administrators How does SPO help teach faculty that identifying funding opportunities is part of the personal culture/lifestyle of researchers? Focus on the Search

@ 2014 National Council of University Research Administrators Focus on the Search What is it? One-hour workshop introducing participants to SPO resources and the funding search process. Participants learn how SPO can help them locate external funding and why it is important to make the search for funding a part of their academic routine.

@ 2014 National Council of University Research Administrators Focus on the Search Why do we do it? Time – There are over 600 tenure or tenure track faculty members, and 1 research information coordinator. Accuracy – No one is going to know a faculty member’s research interests and needs like the faculty member.

@ 2014 National Council of University Research Administrators Focus on the Search What do we do? Review the various ways to get information from SPO about funding opportunities (email, blog, Facebook page) Review the funding databases faculty have access to at Ball State Spotlight the COS Pivot system and walk through creating an advanced search.

@ 2014 National Council of University Research Administrators Focus on the Search What is ahead? Continue to increase awareness of program, especially among new faculty members. Continue to increase attendance. Evaluate format and content of program and make changes as needed.

@ 2014 National Council of University Research Administrators Is there a way to show the institution’s public display of commitment and support in a training and development environment? Grantmanship Information Session (GIS)

@ 2014 National Council of University Research Administrators Grantmanship Information Session (GIS) An annual event that takes place in the spring semester and is specifically designed to assist Ball State faculty in their pursuit of external funding.

@ 2014 National Council of University Research Administrators Grantmanship Information Session (GIS) Keynote Speaker Knowledge Unit Meet & Greet Concurrent Information Sessions

@ 2014 National Council of University Research Administrators Grantmanship Information Session (GIS) Keynote Speaker Previous speakers include: Dr. Richard Dunfee, Executive Director of the Grants Resource Center Dr. David Stone, Associate Vice President for Research at Northern Illinois University

@ 2014 National Council of University Research Administrators Grantmanship Information Session (GIS) Knowledge Unit Meet & Greet Networking event that brings together campus centers and institutes and faculty members to foster interdisciplinary research and explore potential opportunities for collaboration.

@ 2014 National Council of University Research Administrators • Grantmanship Information Session (GIS) • Concurrent Information Sessions • Faculty have a variety of sessions to choose from. • Previous sessions include: • Positioning New Faculty for Success in Research, • Fulbright Scholar Information Session, • Federal Funding Opportunities for PUIs, • New Ways to Approach Private and Foundation Funding.

@ 2014 National Council of University Research Administrators What is the best format to introduce the proposal development process to faculty and staff? Grants Essentials Series (Open-enrollment & College-specific)

@ 2014 National Council of University Research Administrators • Grants Essentials • Focus is on understanding the underlying processes that contribute to a competitive proposal package • Developing the idea • Presenting the idea • Resourcing the idea • The ecology of the idea

@ 2014 National Council of University Research Administrators • Grants Essentials Pts. 1-2 • Developing the idea • Creating a fundable proposition:conceptualizing, defining, and refining the idea; positioning the idea within the funding community; testing the idea • Presenting the idea • Writing a competitive narrative:understanding the context of the RFP; deconstructing the guidelines; the elements of the narrative; the expression of the idea via the four voices of persuasion – logos, ethos, pathos, kairos

@ 2014 National Council of University Research Administrators • Grants Essentials Pts. 3-4 • Resourcing the idea • Fiscal considerations:the budget and its context; budget justification; fiscal compliance • The ecology of the idea • Background (lit review); biographical information; evaluation; dissemination; project sustainability

@ 2014 National Council of University Research Administrators What is the best way to create active mentors and department-level leaders across campus? SPO Fellows Program

@ 2014 National Council of University Research Administrators • SPO Fellows Program • Focus is not on productivity (i.e., producing a written grant) but rather, on learning to embrace the routine, continuing processes associated with grantseeking as worthy scholarly activities within the context of the academic life • Elements of the program: grantsmanship at Ball State; idea development; narrative development; fiscal considerations; understanding the funding community; crosscutting opportunities (collaboration and partnering; Fulbright awards) compliance issues; entrepreneurial thinking; positioning yourself for success

@ 2014 National Council of University Research Administrators • SPO Fellows Program • Formative context – encourage the development of a long-term, thematic research, scholarly, or creative agenda that can • Help bring unity to teaching, research, and service; • Support and sustain the development of a rewarding academic life • Grants then become a mechanism to fund the individual projects that progressively contribute to the evolution of a career

@ 2014 National Council of University Research Administrators • SPO Fellows Program • Underlying principle is to change the culture of the institution by guiding individual faculty towards the development of a personal culture of excellence in grantseeking • Faculty then are positioned to lead the institution forward by • Personal example • Corporate mentorship

@ 2014 National Council of University Research Administrators • Future Considerations • Mentoring Opportunities • Proposal Preparation Workshops • Research Week

@ 2014 National Council of University Research Administrators • Outcomes? • Nothing discussed has been specifically linked to the number of proposals or dollar amounts • This is a long-term plan to change faculty culture • There is a camps-wide culture change underway

@ 2014 National Council of University Research Administrators Questions? Best Practices on Your Campuses?

Faculty Education (Don’t Call it Training ) and Outreach at PUIs