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retake training materials icons
Retake Training Materials Icons

Since the Retake Training Materials include only one PowerPoint presentation, these slides should be used to train school coordinators and test administrators. To help organize the materials relevant to each training session, every slide contains one or both of the following icons in the upper right corner:

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Identifies School Coordinator slides

Identifies Test Administrator slides

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Retake Training Materials Slide 2

training materials link

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Training Materials Link

The test administration manual and these training materials

are located at:

www.ctb.com/fcat

Retake Training Materials Slide 3

fall 2006 fcat retake reading and mathematics administration schedule

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Fall 2006 FCAT Retake Reading and Mathematics Administration Schedule

Districts have identified one of the following two weeks for their Fall 2006 FCAT

Retake administration:

OR

Retake Training Materials Slide 4

what s new for the fall 2006 fcat retake

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What’s New for the Fall 2006 FCAT Retake
  • FCAT Administration Record—combines the Record of Absences and Invalidations and the record of attendance
  • FIVE elements now need to be correct on the label to make it usable:
    • student’s last name
    • student ID number
    • district number
    • school number
    • grade level
  • Because only the last four digits of the Social Security Number (XXXXX1284X) are printed on the label, school personnel must use the student PreID Roster to verify the complete number before testing begins
  • The document configuration has changed from a test book AND an answer document to ONE test and answer book for each test

Retake Training Materials Slide 5

reminders for the fall 2006 fcat retake

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Reminders for the Fall 2006 FCAT Retake

Forms and Procedures:

  • PreID Roster—lists students with a PreID label
  • FCAT Security Log—keeps track of the monitoring of each test room
  • Students using large print materials must record answers in their large print documents ONLY
  • Test group codes will be assigned by school coordinators

Retake Training Materials Slide 6

students to be tested

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Students to Be Tested
  • Grades 11–13regular and adult high school students who have not passed one or both parts of the Grade 10 FCAT
  • Certificate of Completion students
  • Three-year graduation program students (who have not passed one or both parts of the Grade 10 FCAT) in the fall of their third year in high school

Retake Training Materials Slide 7

rules for preidentified student documents

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Rules for Preidentified Student Documents
  • Verify that the student identified on each label will be tested and that certain information on the label is correct
  • Use the PreID label if ALL of the following information is CORRECT (even if other information is INCORRECT)
    • student’s last name
    • student ID number
    • district number
    • school number
    • grade level
  • Grid any missing information in the appropriate sections of the grid sheet
  • You are NOT required to grid the missing numbers of the Social Security Number printed on the label if the PreID Roster reflects the correct Social Security Number

Retake Training Materials Slide 8

placement of student label

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Placement of Student Label

Sample Student Label:

Affix the label to the box in the lower leftcorner of the student grid sheet

Do not remove labels once they have been affixed, and do not affix a label over another label

Retake Training Materials Slide 9

sample student grid sheet

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Sample Student Grid Sheet

Content Assessed

Student Information Box

This box must be completed by the student even if the document is preidentified.

Test Administration

Student Demographic

Information

Security Number

This number consists

of two letters

followed by a

six-digit number.

Preidentified Area

Student labels should be affixed to this area.

School Use Only Box

This box contains one DNS bubble and one UNDO bubble to indicate whether a test has been invalidated.

Retake Training Materials Slide 10

test invalidation policies and procedures

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Test Invalidation Policies and Procedures

The DNS Bubble MUST be gridded on a USED document if:

  • The document is defective
  • Certain information on the label is incorrect
  • A label has been placed over another label
  • The student is caught cheating or is disruptive during testing

The DNS Bubble MAY be gridded if:

  • A student becomes ill OR is not allowed the correctamount of time to finish the test

Consideration: Was the student provided adequate time to respond to the test questions?

    • Yes—submit the document for scoring
    • No— invalidate the document and return it with the NOT TO BE SCORED materials

Retake Training Materials Slide 11

test invalidation policies and procedures cont

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Test Invalidation Policies and Procedures(cont.)

It is not necessary to invalidate UNUSED documents as long as they are packaged with the NOT TO BE SCORED materials.

Retake Training Materials Slide 12

sample fcat administration record

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Sample FCAT Administration Record

Retake Training Materials Slide 13

test security policies and procedures

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Test Security Policies and Procedures

Prohibited Activities Include:

Reading the passages, test items, or performance tasks

Revealing the passages, test items, or performance tasks

Copying the passages, test items, or performance tasks

Interpreting or reading test items or passages for students

Changing or otherwise interfering with student responses to test items

Causing achievement of schools to be inaccurately measured or reported

Copying or reading student responses

Retake Training Materials Slide 14

proctors

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Proctors

Personnel Needed Based on Student Participation

Proctor Duties and Responsibilities

  • School personnel
    • prepare, distribute, and collect materials
    • grid student answer documents
  • Non-school personnel
    • assist in monitoring test administration only

Retake Training Materials Slide 15

security numbers and checklists

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Security Numbers and Checklists

Security Numbers:

account for secure test and answerbooks

consist of two letters followed by a six-digit number

should be recorded each time secure test and answerbooks are distributed and returned

Retake Security Checklists:

list the security number of each secure book

are used by the school coordinator to record the security numbers assigned to and returned by each test administrator

may be copied and used by the test administrator, or security numbers may be recorded on the FCAT Administration Record

Retake Training Materials Slide 16

sample security checklist

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Sample Security Checklist

Retake Training Materials Slide 17

sample fcat security log

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Sample FCAT Security Log

Retake Training Materials Slide 18

supervise test administration

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Supervise Test Administration

During testing, ensure that students:

  • clear their desks of all materials except the appropriate test materials
  • use only No. 2 pencils
  • do not have books, notes, scratch paper, or electronic devices even if they do not use them during the test
  • do not disturb others
  • work independently

DO NOT:

  • talk with students about any test item
  • help students answer any test item
  • discuss test items or answers with students even after all test materials have been returned and testing has been completed

Retake Training Materials Slide 19

return retake materials to the school coordinator

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Return Retake Materials to the School Coordinator
  • Verify and keep a copy of your record of security numbers (the Security Checklist, FCAT Administration Record, or a form of your own)
  • Remove stray reference sheets from the test materials
  • Check student grid sheets to ensure the following:
    • No stray marks in preidentified/security number area
    • Upper right corner was completed by each student
    • DNS and UNDO bubbles are accurately completed, if necessary
  • Complete the following:
    • FCAT Security Log
    • Online Test Administrator Comment Form
  • Group materials using the cover sheets in Appendix C
  • Return materials to the school coordinator

Retake Training Materials Slide 20

testing location considerations

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Testing Location Considerations
  • Use classrooms whenever possible
  • Avoid testing in the cafeteria, gymnasium, auditorium, or library whenever possible
  • Make sure that students are not facing each other if seated at tables
  • Make sure that students are not in seating that allows them to easily view other students’ answers
  • Make sure there is sufficient space (at least three feet) between students

Retake Training Materials Slide 21

prepare materials for return to the district coordinator

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Prepare Materials for Return to the District Coordinator
  • Verify return of secure materials
  • Complete record of security numbers (the Security Checklist, FCAT Administration Record, or a form of your own)
  • Make copies of and file:
    • Each test administrator’s record of security numbers
    • FCAT Security Logs
  • Separate test materials (by grade level and document type)
  • Verify accuracy of DNS and UNDO bubbles

Retake Training Materials Slide 22

prepare to be scored documents for return

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Prepare TO BE SCORED Documents for Return
  • Complete the following:
    • a Retake Document Count Form for each grade level and document type
    • the Answer Document Return Summary
  • Band stacks of documents
    • Grid the appropriategrade level anddocument type
    • Complete the school and district information
    • Complete the line titled Number of Documents Contained in this Paper Band
    • Number the paper bands: 1 of n, 2 of n, 3 of n, etc.
    • Place the SSS Paper Band around each stack of TO BE SCORED answer documents
    • Make sure that the Retake Document Count Form is on top of the banded stack labeled 1 of n

Retake Training Materials Slide 23

retake document count form

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Retake Document Count Form

FALL 2006

Retake Training Materials Slide 24

answer document return summary

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Answer Document Return Summary

Sample School

9999

Retake Training Materials Slide 25

slide26

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Sample Paper Band

Retake Training Materials Slide 26

return label reference sheet

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Return Label Reference Sheet

Retake Training Materials Slide 27

package test materials

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Package Test Materials

Package TO BE SCORED Documents: Red Return Label

(Pages 51–52, Steps 1–7)

Retake Training Materials Slide 28

package test materials continued

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Package Test Materials (continued)

Packaging Diagram

Retake Training Materials Slide 29

package test materials continued1

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Package Test Materials (continued)

Package NOT TO BE SCORED Materials: Yellow Return Label

(Page 53, Steps 1–5)

Retake Training Materials Slide 30

package test materials continued2

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Package Test Materials (continued)

Package District Coordinator ONLY Box(es)

(Page 53, Steps 1–6)

CONTENTS:

  • non-secure materials
  • original records of security numbers (FCAT Administration Record or aform of your own)
  • original FCAT Security Logs

Retake Training Materials Slide 31

instructions for completing student grid sheets for students using large print materials

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Instructions for Completing Student Grid Sheets for Students Using Large Print Materials

For a student with a PreID label:

  • After verifying its accuracy, affix the label to the appropriate area on the large print test and answer book

For a student who does NOT have a label:

  • Grid the large print student grid sheet by hand

Retake Training Materials Slide 32

return large print and braille materials to the school coordinator

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Return Large Print and Braille Materials to the School Coordinator
  • Verify and keep a copy of your record of security numbers (the FCAT Administration Record or a form of your own)
  • Pull out any stray reference sheets
  • Verify the accuracy of each student grid sheet
    • Student name and district/school number appear in the appropriate locations on all test documents
    • DNS and UNDO bubbles are accurately completed, if necessary
  • Complete the online Test Administrator Comment Form

Retake Training Materials Slide 33

return large print and braille materials to the school coordinator cont

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Return Large Print and Braille Materials to the School Coordinator (cont.)
  • Group each student’s materials as follows and place them in each student’s return envelope:
  • Complete each student’sLarge Print and Braille Materials Return Envelope
  • Return all materials to the school coordinator

Retake Training Materials Slide 34

prepare large print and braille materials for return to the district coordinator

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Prepare Large Print and Braille Materials for Return to the District Coordinator
  • Verify return of secure materials and complete a record of security numbers
  • Make copies of and file the record of security numbers (the FCAT Administration Record or a form of your own)
  • Verify the following:
    • Each envelope contains documents for one student only
    • The student grid sheet is complete and accurate (check the DNS and UNDO bubbles)
  • Complete a Retake Document Count Form per subject tested for each student and place the completed form on top of the corresponding document(s)

Retake Training Materials Slide 35

prepare large print and braille materials for return to the district coordinator cont

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Prepare Large Print and Braille Materials for Return to the District Coordinator (cont.)
  • Make sure that each student’s envelope contains the appropriate materials for each subject tested
  • Place the following materials into the box(es) in which they arrived:
    • the completed student return envelopes
    • NOT TO BE SCORED secure large print and braille documents
    • braille scripts
    • braille notes
  • Seal the box(es)
  • Place a white label anywhere on the top of each box and complete the label
  • Return the box(es) to the district coordinator

Retake Training Materials Slide 36

slide37

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Questions?

Retake Training Materials Slide 37