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JURY MINUTES

JURY MINUTES. A Guide for their Preparation. MINUTES OF JURY MINUTES – WITHOUT PROTEST. Used to document any Jury decision not related to protest or sanction, e.g.: - acceptance of event medical plan - acceptance of course set(s) - acceptance of on-hill competitor security

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JURY MINUTES

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  1. JURY MINUTES A Guide for their Preparation

  2. MINUTES OF JURY MINUTES – WITHOUT PROTEST Used to document any Jury decision not related to protest or sanction, e.g.: - acceptance of event medical plan - acceptance of course set(s) - acceptance of on-hill competitor security - confirm daily Program - document Program changes, e.g. lengthy delays, postponements, etc. - confirm provisional rerun/start - document Sanctions as defined by ACR/ICR Art. 223 Due to limited distribution requirements and sensitive nature of content, only the redacted Summary of Jury Decision (Sanctions) are shown. Jury Minutes and all other race documents are “legal documents”. Prepare and handle them accordingly.

  3. DOCUMENT HEADER: Ski Area / State USA USSA OR FIS # Name listed on Schedule Agreement Date of Event Ladies or Men SL, GS, SG, DH or K FIS level: FIS, ENL, UNI, NAC, etc. or USSA Scored or USSA Non-Scored

  4. JURY MEMBER SECTION TD’s Name Must be SIGNED! USA RF’s Name USA Must be SIGNED! NAME/NAT: SPEED ONLY Must be SIGNED…DH/SG ONLY! CR’s Name USA Must be SIGNED! Only OWG, WC, WSC Only OWG, WC, WSC Notice that form requests: FAMILY NAME / FIRST NAME “yes” Or “no” VOTES MUST BE RECORDED!

  5. OTHERS PRESENT: e. g. - Start Referee, Finish Referee, Chief of Course, Course Setter, Connection Coach(es), Provisional Run / Provisional Start Racers, etc. Connection Coach Kelble, Frank USA Chief of Course Perricone, Roger USA

  6. SUMMARY OF DECISIONS: Insert time: Insert Decision ONE FORM CAN BE USED TO DOCUMENT MULTIPLE DECISIONS!

  7. TIME / DATE / SIGNATURE Date of MEETING Signature/ Nation / TD # 24 hr / 12 hr clock Not always Date of EVENT, e.g. Medical Plan Acceptance FIS = 24 hr clock USSA = 12 or 24 hr clock THIS MUST BE DONE!

  8. SUGGESTED VERBIAGE: MEDICAL PLAN: Medical Plan reviewed by the Jury, found to meet requirements of level of competiton and accepted as presented. COURSE, ON-HILL COMPETITOR SECURITY MEASURES, PROGRAM: 1st run course and on-hill competitor security measures inspected by the Jury, and with the approval of the Team Captains* as conveyed by the Connection Coach, accepted as set. Program confirmed. 2nd run course inspected by the Jury, and with the approval of the Team Captains as conveyed by the Connection Coach, accepted as set with no additional on-hill competitor security required. For speed events, TD may wish to add words to the effect that the Team Captains were invited to attend course inspection.

  9. MEDICAL PLAN:

  10. COURSE, SECURITY, ETC.

  11. DELAY: Due to [insert reason], start delayed until [insert time] Example: Due to weather conditions, Men’s start delayed until 10:30. Jury will reconvene at 10:15 to confirm delayed start. POSTPONEMENT: Due to [insert reason], [insert event & codex/transmittal number] postponed until [insert date]. Example: Due to weather conditions, Men’s Salom (U1234) postponed until 31 December 2013. TERMINATION: Due to [insert reason], and in the best interests of the security of the competitors and the fairness of the competition, [insert event & codex/transmittal number] terminated after [insert when]. Example: Due to weather conditions, and in the best interests of the security of the competitors and the fairness of the competition, Men’s Slalom (U1234) terminated after the Forerunners.

  12. DELAY, etc. • Short delays do not require documentation. • A delay that affects the entire Program should be documented.

  13. POSTPONEMENT:

  14. MEDICAL PLAN, COURSE, PROVISIONAL RE-RUNS- all in one day!

  15. JURY DECISION: Delayed StartACR/ICR reference numbers must be included.

  16. SANCTION: Continuing on Course After Clear DSQ

  17. MINUTES OF JURY DECISIONS - PROTEST • Used to document Jury decisions regarding Protests as defined by ACR/ICR Art. 641 • Copies of Minutes of Jury Decisions – Protest are not made available for general distribution. Only Jury, National Governing Body, FIS (if a FIS event), protesting/sanctioned party (and his/her nation, if applicable) receive copies. Due to limited distribution requirements and sensitive nature of content, only the redacted Summary of Jury Decision (Protest) are shown.

  18. PROTEST: Missed Gate DSQ

  19. PROTEST: Early Start DSQACR/ICR reference numbers must be included.

  20. PROTEST: Against Competitor’s Equipment FIS-approved micrometer; FIS-trained Controller; Team Captains advised of control prior to event. If measuring devices and Controller not FIS approved; equipment is confiscated & sent for testing; loser pays costs.

  21. ADDITIONAL NOTES

  22. WRITING THE MINUTES: • Be concise • Use one form for multiple decisions • Verify content/applicability of quoted rules • Obtain all required votes / signatures • DO NOT document opinions • DO cite applicable ACR/ICR rules • DO NOT document unnecessary items: e.g. “Jury thanked for their service.” • Distribute only as required!

  23. MINUTES FOR SANCTIONS – ACR/ICR Art. 224.8 Jury decisions shall be recorded in writing and shall include: • The offense alleged to have been committed • The evidence of the offence • The rule(s) or Jur directives that have been violated • The penalty imposed Remember: • The penalty shall be appropriate to the offense. • The scope of any penalty imposed by the Jury must consider any mitigating and aggravating circumstances. • Verbal sanctions do not require documentation; not subject to Appeal

  24. DUE PROCESS – ACR/ICR Art. 224.7 Prior to the imposition of a penalty (except in cases of verbal reprimands and withdrawal of accreditation), the person accused of an offense shall be given the opportunity to present a defense at a hearing, verbally or in writing. Defense can include, but is not limited to the following: • Calling witnesses • Questioning witnesses upon whose testimony the Jury relies e.g.: considering information from a witness who is unavailable for questioning by the accused would create a serious issue.

  25. This presentation is intended to offer suggestions for the proper preparation of Jury Minutes. The verbiage and format contained herein are “suggestions” not “rules”. As long as the intent of the rules is observed, formatting and content is at the discretion of the author. Thank you for your attention and your efforts to produce accurate and factual documentation of Jury decisions.

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