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Tenure and Promotion Timeline and Process

Tenure and Promotion Timeline and Process. Simin Pulat Vice Provost for Faculty Development. University of Oklahoma, Spring 2016. Tenure and Promotion Process. Probationary Period: Specified in the appointment letter. Generally 6 years.

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Tenure and Promotion Timeline and Process

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  1. Tenure and Promotion Timeline and Process Simin Pulat Vice Provost for Faculty Development University of Oklahoma, Spring 2016

  2. Tenure and Promotion Process Probationary Period: Specified in the appointment letter. Generally 6 years. • The preparation for the process starts late spring in the 5th year with the Provost’s memo to the Deans for recommendations (late April). • Dossier preparation by the faculty member takes place in the spring/summer before the 6th year. • The process officially starts in October and takes a year until the decision is official (6th year). • Tenure and Promotion are two separate processes using the same dossier.

  3. Who are considered? Tenure Promotion Chair/Director identifies faculty to be considered for promotion. Consideration for promotion can be initiated by Chair/Director Committee A At the request of the individual faculty member At the request of the Dean or SVPP. • Late spring – SVPP sends an eligible list to Deans and Directors. • “Early tenure” cases must be approved by the SVPP prior to including the name on the list.

  4. Dossier Outline Four Parts: • Candidate Data • External Evaluations • Unit Recommendations • Admin Recommendations More details later

  5. Summer After Year 5 • Candidate (with help of Chair/Director or mentor as appropriate) prepares the dossier (can start as early as spring semester). • Chair/Director uploads supporting materials such as offer letter, criteria for evaluations, evaluations etc. • Candidate submits required materials or uploads the materials to on-line system by Oct 1 (candidate access read only after Oct. 1).– Details later. • Chair/Director seeks input from the candidate on external reviewers. – More discussion later in my talk. • Chair/Director assembles materials to send to external reviewers for their assessment of faculty performance. • Deadline for external reviewer evaluations to be entered to the online system is before October 1st.

  6. More Information on External Evaluators • At leastthree confidential letters of evaluation are required. • Units usually require more letters but at least three should have no close academic or personal connections with the candidate. • Letters should provide an independent, unbiased evaluation of the candidate's scholarly attainment. • Chair and/or Committee A selects evaluators. • The candidate may suggest names for consideration. • If a candidate has a very specialized field of expertise, one or two evaluators with a close professional connection may be included.

  7. Year 6 (*steps when the candidate is notified of the decision) Dean’s* vote for promotion and justifications are uploaded. Committee A, Chair/Director* vote for tenure and/or promotion and justifications are uploaded. Provost discusses with CTC of any plans to recommend to the President contrary to CTC recommendations Dean’s* vote for tenure and justifications are uploaded. Chair/Director ensures all material is online at least two weeks before vote by faculty SVPP notifies candidates of Regents’ action* PROVOSTNOTIFIES MAR 2 DEC 1 – JAN 16* OCT 1 OCT 17 MAY* MAR 12 Oct 24 – NOV 3* Before May Regents meeting –SVPP makes recommendations to the President and notifies candidate, chair/direcotr/dean. President makes his recommendation to the Regents at May Regents’ meeting and notifies SVPP if a recommendation will not be made. Vote by the OU Regents (at May Regents’ meeting). Review of tenure dossier and vote by eligible faculty – separate votes for tenure and promotion. Campus Tenure Committee* forwards recommendations on process and substanceto Provost. (promotion evaluation skips this step) • Candidate should be available to enter the faculty meeting to answer questions or to clarify circumstances relevant to th qualifications, if invited to do so Appeals halt the process temporarily until concluded.

  8. Recommendations • Tenure and Promotion evaluations use the same dossier but are two separate evaluations. • Those who are eligible to vote can vote: • Grant • Deny • Abstain • Voting faculty do not write a justification statement. • Committee A, Director, Dean, Campus Tenure Committee attach supporting document fortheir recommendation on the on-line system.

  9. Years 1 – 5, What Can You Do? • READyour tenure and promotion criteria. • Ask Chair/Director for criteria. If not well defined, ask Chair/senior faculty for help • ASKa senior faculty member to serve as a mentor. • ASKto see a recent tenure dossier from your unit. • REVIEWyearly evaluations and annual progress toward tenure letters, third-year review letter (some). Next: Joanna Rapf or Dawn Jourdan – Presentations for Early and Late Stage Faculty

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