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Procurement Logistics. Chapter 7. Processing Stock Material. Shows how material flow is planned, expedited, and monitored in R/3 system This scenario is central component of R/3’s logistics chain. Workflow depends on: nature of stocked items quality and inspection tactics

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processing stock material
Processing Stock Material
  • Shows how material flow is planned, expedited, and monitored in R/3 system
  • This scenario is central component of R/3’s logistics chain.
  • Workflow depends on:
    • nature of stocked items
    • quality and inspection tactics
    • accounting practices
  • MRP system provides main input
processing stock material scenario
Approval of request & generation of a requisition

Finding a “source of supply”

Creating RFQ

Issuing PO

Sending PO to supplier

Generating EDI PO

(see figures 7-3 to 7-5)

Receiving a shipping notification from supplier

Receiving items into inventory

Issuing items to production

Receiving items from production

Processing Stock Material Scenario
r 3 procurement terms
Organizational Elements

Plant

Purchasing Org

Purchasing group

Storage location

Storage bin

Business Objects

Purchase requisition

Purchase order

RFQ

Vendor quotation

Outline agreement

Service contract

R/3 Procurement Terms
r 3 modules used
R/3 Modules Used
  • MM mainly
  • MRP
  • EDI
  • SCM
    • APO
    • B2B
procurement of stock material requisition processing

XOR

XOR

Procurement of Stock Material: Requisition Processing

Make-to

Order

Production

Production

By lot size

Process

Manufacturing

Repetitive

Manufacturing

Planned

orders

created

Requirement

occurred

Requisition

processing to

stock material

Planned order

conversion

MM

Planned orders

converted to

purchase req.

Preq. With

contract order

is created

Planned order

is converted to

purchase req.

procurement of stock material vendor quotation processing 1

^

XOR

Procurement of Stock Material: Vendor Quotation Processing (1)

Purchase

requisition

assignment

Preq. Is

marked for req.

for quotation

Preq.

With vendor

is created

Processing of

RFQ issued to

vendor

Go to Purchase Order

Processing for Stock

Material

Requests for

quotation sent

to vendors

Vendor

quotation

processing

procurement of stock material vendor quotation processing 2

^

XOR

XOR

XOR

XOR

Procurement of Stock Material: Vendor Quotation Processing (2)

Rejection

is sent

Quotation

is selected

Contract

should be

created

Scheduling

agreement is

to be created

Scheduling

agreement

process

Contract

Processing for

Stock material

Contract

is sent

Sched. Agreemt

is sent

PO Processing

for stock material

procurement of stock material vendor quotation processing 3

^

^

V

XOR

Purchase Order

is

transmitted

Procurement of Stock Material: Vendor Quotation Processing (3)

Material

Arrived

Invoice with

reference

has arrived

Invoice w/o

reference

has arrived

Invoice

Processing

Invoice is not

accepted

Invoice posted

and released

for payment

Vendor

Processing

procurement of stock material goods receipt processing

^

XOR

XOR

XOR

Procurement of Stock Material: Goods Receipt Processing

Goods

receipt

processing

Goods are

to be

returned

Material Posted

to stock in

qual. Insp.

Material is

placed in

stock

Transfer order

created

automatically

Placement

in storage

processing

Quality

Processing

Material is

not accepted

Material is

accepted

Material is

placed into

stock

other procurement scenarios
Processing of consumable material

Management of consignment stocks

Subcontract order processing

External services management

Stock transfer processing

Other Procurement Scenarios
chevron corp procurement case
Chevron Corp. Procurement Case
  • $32B Company, 11th in Fortune 500
  • Ten remote plants across Southwest and South
  • Rolling out new Financial IS as part of BPR
    • existing system was 30 yo patchwork of homegrown systems
    • team targeted purchasing, service contracts, AP, Fixed-asset accounting, intercompany accounting, GL, capital project tracking, and financial reporting
  • Reengineered core financial processes with R/3 Blueprint and SAP’s “best practices”
    • C/S system means purchased material info is available instantly
    • replaced manual document management and matching
    • no need to wait for financial reports
    • resulted in 20% savings