Where are all of our properties?

1. Where are all of our properties? • Governor Sonny Perdue’s Commission for a New Georgia created two task forces (Space Management and Capital Construction) to evaluate the capital asset management of the State’s real estate portfolio • Governor Perdue issued an Executive Order creating the position of the State Property Officer • Senate Bill 158, enacted in 2005, directed all state entities to file inventories of their State-owned and leased real property assets with the Georgia State Properties Commission (SPC) • The result is the State’s consolidated database and comprehensive inventory of real property assets known as BLLIP: Building, Land, and Lease Inventory of Property • What were the issues and findings? • Space management for the state of Georgia was decentralized and silo-structured by agency • Data was limited, as well as fragmented, agency specific and in multiple formats • Requested data was not available for locating all real estate holdings • No single, accountable resource; most agencies handled their own space management independently and reported only to department heads resulting in little or no opportunity for comprehensive management of real property assets • Property maintenance and asset management were not being routinely performed or strategically evaluated • How was the problem approached? • Data was collected from all entities and other State sources which had information • All records were standardized and put into a single database format • The inventory was built as a web application and is available to the public with GIS as the backbone What were the results? • The key and leading results were transparency, cost savings, accuracy and fast access to real-time information • SPC and State entities are now able to respond to inquiries on all aspects of State-owned and leased real property assets • SPC and State entities are now able to view offices and facilities within close proximity and determine if they can collocate or consolidated into one facility • The State has generated $43 million in revenue by selling surplus property easily identified through BLLIP • The State has saved over $8.8 million through renegotiation and/or consolidation of leases • Other problems or issues that were identified and addressed? • The State Property Register (DOAS Risk Management Services) was merged into BLLIP to provide accurate facility and content values for State insurance purposes • Other assets, (i.e., radio towers, cranes, docks, etc.) were collected for RMS in a separate Asset category • Detailed reports can be generated using BLLIP through the ‘query process” to provide precise information to State decision-makers and entities • State entities can request the collection of additional information to assist in their missions (i.e., GEFA – energy related information) • Future goals? • Newer mapping technology • Increased integration across State entities, including strategic planning, lease consolidation and collocation • Improved asset management by Building Assessment Reports

2. BLLIP In Action • Map showing all properties owned by state For more information please contact: Debra L. Elovich Director, Space Management State Properties Commission 47 Trinity Avenue, SW Suite G02 Atlanta, Georgia  30334 debra.elovich@gspc.ga.gov 404.463.1860  • Deed Record available from BLLIP • Information available from BLLIP • Detailed view of data in BLLIP Visit BLLIP at www.realpropertiesgeorgia.org