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CalJOBS SM Phase IB. Countdown to Launch. The Method to the Madness. Critical Modules (Phase IB) . Base Functionality ETPL Implemented December 2013 Workforce Investment Act (WIA) Case Management California Specific Functionality Co-Enrollment Participant Grant Codes

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caljobs sm phase ib

CalJOBSSM Phase IB

Countdown to Launch

critical modules phase ib
Critical Modules (Phase IB)

Base Functionality

  • ETPL Implemented December 2013
  • Workforce Investment Act (WIA) Case Management

California Specific Functionality

  • Co-Enrollment
  • Participant Grant Codes
  • Local Grant Codes
  • Cash Draw
  • WARN
slide5

Key Schedule Decision Dates/Milestones

  • 1st Decision Point – April 11, 2014
    • Decision to move forward with Mock Go Live!
  • 2nd Decision Point – April 25, 2014
    • Decision to Go Dark & Start FINAL Data Conversion!
  • 3rd Decision Point – May 4, 2014
    • Final decision to “Launch”
pre launch activities
Pre-Launch Activities
  • Pre-Implementation
    • Read-Only Access to JTA
    • Account/Privilege Group Set-Up
    • Communication (e.g., Information Notices, System Maintenance Pages)
  • Intensive Training (both internal and external)
  • Mock Go Live (week of April 14th)
other activities
Other Activities
  • Decision to Go Dark (April 25)
    • Both JTA and CalJOBSSM– Neither will be available!
  • Go Dark Period (April 26 – May 4)
    • DataConversion
    • FinalQualityAssurance Testing
  • Final Go Live Decision (Sunday, May 4)CalJOBSSM de Mayo Eve
  • Transition to VOS Version 14 in August/September 2014 (Tentative)
caljobs sm system users
CalJOBSSM System Users
  • Who will be using CalJOBSSM?
    • 21 Local Areas (Early Adopters) Transition May 5(5 are current VOS customers)
    • 8 Local Areas Transitioning at Various Points in Next Program Year (all 8 are current VOS Users)
    • 10 undecided (either if or when)
    • All Non-Local Area WIA Subgrantees
    • All EDD Staff
  • 6 Local Areas Have Chosen to Instead Exercise the “privilege” of Daily Uploads (Note: only two have formally notified EDD of this intention).
this isn t your dad s jta or vos
This Isn’t Your Dad’s JTA or VOS

CalJOBSSM Training Website

  • Cash Draw (CA Specific)
  • Co-Enrollment (CA Specific)
data access reporting
Data Access & Reporting
  • Who was Surveyed
    • 49 LWIAs
  • Who Responded
    • 38 LWIAs
  • How Surveyed
    • Survey Monkey
  • Who Participated in Solution Development
    • CWSN Policy Committee
    • Geographic Solutions Inc.
    • LA County
      • Mike Agostinelli and Team
    • SETA
      • Ed Proctor and Team
local data access survey report
Local Data Access Survey Report

Frequency of Daily Report Cycle

WIA Data Process Outside JTA System

local data access survey report1
Local Data Access Survey Report

Manual and Automated Report

Need for Daily Data Updates

local data access survey report2
Local Data Access Survey Report

Existing Standard Performance Report

Demand for Ad-hoc Reporting

local data access survey report3
Local Data Access Survey Report

Use of Contract Agencies: Access to Custom Reports, Regularity, and Distribution Methods

local data access and reporting
Local Data Access and Reporting

Los Angeles County - Community and Senior Services (LACSS)

reminders
Reminders

April 22, 2014 Final Submissions

April 18, 2014 Final Submissions

  • WIA Case Notes for Conversion
  • JTA Participant and Expenditure Data
  • Invoicesfor Non-WIA Funds (WSIN13-54)

April 25, 2014 (Noon) Final Submissions

  • Cash Requests
  • ETPL Registrations

April 25, 2014

  • JTA “Read Only”
  • Go Dark (CalJOBSSM

April 27- May 4, 2014

) – JTA Read-Only, CalJOBS Down

  • Complete Training

Prior to May 5, 2014

resources
Resources
  • CalJOBSSM Resources for Workforce Partners Web page
  • CalJOBSSM Live/Training Websites
  • CalJOBSSM Help Desk
    • EDDCalJOBSAdmin@edd.ca.gov
  • Directives and Information Notices
  • Regional Advisors