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Jeff Brown, Chief, Office of Airports September 12, 2014

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Caltrans Division of Aeronautics. Jeff Brown, Chief, Office of Airports September 12, 2014. ACA Conference Topics. 2014 AIP State Matching Grant Update ALUCP Update Grant Process Airport Sponsor / Caltrans Coordination Airport Response to State Inspections

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Caltrans Division of Aeronautics

Jeff Brown, Chief, Office of Airports

September 12, 2014


ACA Conference Topics

  • 2014 AIP State Matching Grant Update
  • ALUCP Update Grant Process
  • Airport Sponsor / Caltrans Coordination
  • Airport Response to State Inspections
  • Sponsor Coordination of 5010 Updates with both the FAA and the State.

Caltrans Division of Aeronautics


ACA Conference Topics

  • 2014 AIP State Matching Grant Update

Caltrans Division of Aeronautics


Grant Update – Budget Overview

  • FY 2014–15 revenues projected to be ~ $5.3 million … amount is still approximately 25% less than FY 2008-09 ($7.2M) and earlier.
  • Grant funding is limited, but as many grants as possible will be funded. Please check our funding status at:
  • Click the link for “Airport Funding Status.”

Caltrans Division of Aeronautics


Grant Update – Aero Web Site

Caltrans Division of Aeronautics

grant update budget overview con t
We WILL be able to fund 100% of Annual Grants, and will fund as many AIP Matching Grants and A&D Grants as funds allow.

A transfer of $4 million from the Local Airport Loan Account to the Aeronautics Account was requested by Caltrans and approved by the Governor.

This funding will be used for $5.6 million in AIP and A&D Grants for General Aviation airports in California.

Grant Update – Budget Overview (con’t)

Caltrans Division of Aeronautics


Grant Update – AIP Match Status

  • California Transportation Commission (CTC) must approve annual State AIP Match set-aside amount and the AIP match rate.
  • On August 20, 2014, the CTC approved an allocation of $550K for the AIP Match set-aside amount for State FY 2014-15.
    • Individual grant match limited to $100K. Requests > $100K must be approved by CTC on a case-by-case basis.
    • If $550K exhausted, Aero must request additional set-aside from CTC (assuming funding is available).
  • AIP Match Rate remains at 5% (unless match limited to $100K).

Caltrans Division of Aeronautics


Grant Update – AIP Match Process

  • To receive a State AIP Matching Grant:
  • Sponsor must have an executed FAA AIP grant agreement for the project.
  • Project must be in the current Capital Improvement Plan.
  • Sponsor must apply to Aero with:
    • Completed State Matching Grant application (Form DOA-0012).
    • Completed California Aid to Airports Certification (Form DOA-0007).
    • Copy of FAA grant agreement with FAA & Sponsor signatures.
    • Local Government approval (Resolution per Calif. Code of Regulations).
    • Documentation of compliance with CEQA (NEPA does not count).
    • Sketch of project location and dimensions (on 11” x 17” sheet).
  • Project must not have started before allocation of State funds.

Caltrans Division of Aeronautics


Grant Update – AIP Match Notes

  • Sponsor must be eligible (GA or Reliever Airport).
  • Project must be eligible (primarily for GA purposes).
  • Turn around time is approximately 2 weeks (review by Aviation Funding Specialist, Engineer, and Aviation Safety Officer; generation of contract & return by sponsor).
  • The AIP Matching Grant process is explained on the Aeronautics website and in the Aeronautics “State Dollars for your Airports” guidebook.
  • Aero’s Aviation Funding Specialist is Bambi Jake.
    • (916) 654-4718

Caltrans Division of Aeronautics


Grant Update - State Dollars for Your Airport

  • State Dollars for Your Airport is on our website:
  • The document can be found under “Publications and Forms.”
  • This is a “How to…” manual for airport managers, sponsoring agencies, and ALUCs to better understand the funding programs and application procedures.

Caltrans Division of Aeronautics


Grant Update - Summary

  • Check our website for updates on:
    • Annual Credit grant program - $10K/yr
    • State AIP Matching grant program - 5%
    • Acquisition and Development grant - 90%
    • Airport Loans – 3.7% APR (funds available)
    • Detailed program information and forms are located at
    • Click on the “Grants and Loans” tab.

Caltrans Division of Aeronautics


ACA Conference Topics

  • ALUCP Update Grant Process

Caltrans Division of Aeronautics


ALUCP Update Grant – General

  • The State issues grants for updates of Airport Land Use Compatibility Plans (ALUCPs). Many ALUCPs are out of date.
  • ALUCP grants are A&D grants and subject to A&D grant funding limitations (Annual Credit Grants (the $10K to GA airports) first, then AIP Matching Grants, then A&D grants).
  • Current Target is 30% of A&D funding to ALUCP updates.
  • To be eligible for an ALUCP grant, the project must be submitted into the CIP.
  • Regional Transportation Planning Agencies and Airport Land Use Commissions are sent a CIP letter regarding ALUCP updates, but Airport Managers need to enter these projects into the CIP.
  • Project submissions must include all expected costs (may include costs associated with the CEQA process).
  • Initial contact in Aero is Terry Barrie: (916) 654-4151;

Caltrans Division of Aeronautics


ACA Conference Topics

  • Airport Sponsor / Caltrans Coordination

Caltrans Division of Aeronautics


Airport Sponsor / Caltrans Coordination

  • Specific issue - “eliminating Sponsor loss of AIP Matching Grants.”
  • AIP Matching Grant requirements shown on earlier slide. Assuming sponsor submits a complete package and:
    • State budget signed (may be delays starting in July at begin of FY)
    • CTC has approved allocation of State AIP Matching Grant set-aside
    • And Aero has funding available …
  • the delay should be minimal (~2 weeks)
  • General Recommendations:
    • Ensure any and all projects involving potential State Funding are submitted into the CURRENT CIP (letters for 2015 CIP coming soon …).
    • Get sketch, CEQA, local Govt approval, etc. completed while awaiting execution of Federal grant by FAA.
    • Please contact us if you have questions, need to confirm status, etc.

Caltrans Division of Aeronautics


ACA Conference Topics

  • Airport Response to State Inspections

Caltrans Division of Aeronautics


Response to State Airport Inspections

  • Should not be any surprises in the letter … inspections conducted with Airport Manager or rep … issues explained during the inspection.
    • Note: Copy of letter sent to appropriate FAA ADO.
  • If there are discrepancies, we request a written response(email or letter)detailing action taken, plan for addressing issues, & any questions/concerns.
    • For “Safety” issues, we expect immediate action.
    • For longer term items (pavement, faded markings, trees, etc.) we would like to see how and when you plan to address the issue.
    • Please send response within 30 days even if not all the items have been completed.
  • Looking for ongoing incremental improvement.

Caltrans Division of Aeronautics


ACA Conference Topics

  • Sponsor Coordination of 5010 Updates with both the FAA and the State.

Caltrans Division of Aeronautics


5010 Updates – Coordination with FAA and State

  • Topic – How should Airport Sponsors coordinate with both the FAA and the State?
  • First, take ownership of your 5010
    • Current Form 5010-1 can be found at the website of the FAA’s contractor for the Airport Master Record program, GCR Inc.
    • FAA has an Advisory Circular, 150/5200-35A, on the Airport Master Record … for new airport, but has info on all the Data Elements to help understand the code and requirements.
    • 5010’s are data-mined for many publicly available flight planning publications and websites, so it is critically important that your Form 5010-1 (and A/FD entry) be up-to-date, particularly for operational information such as runway lengths, displaced thresholds, etc., airport services, and contact information.

Caltrans Division of Aeronautics


5010 Updates – Coordination with FAA and State (con’t)

  • Then …. depends …
    • On type of Airport:
      • Part 139 – work with FAA Cert Inspector (State locked out).
      • All Others – State has FAA 5010 Contract … but see below.
    • On type of Change:
      • Runway-related changes (length, weight bearing, etc.) – work with FAA ADO (State locked out).
    • For Projects, ensure 5010 is updated along with ALP, etc.
    • Also, remember to updated Based Aircraft information and provide Wildlife Survey updates to the State inspector.
  • In general, we would appreciate notification of any changes to the 5010 (both for knowing current airport information and to determine if Airport Permit is affected).

Caltrans Division of Aeronautics


Thank you!


Please visit the Aeronautics website at:

Caltrans Division of Aeronautics