Lesson 1 - Outlook 2003 Interface • Menu System • Toolbars and Buttons • Folders • Navigation Pane • Preview Pane
Outlook 2003 Interface Menu System Toolbars and Buttons Navigation Pane Preview Pane Folders
Mail • Creating and Sending a new mail message • Replying to and forwarding Messages • Finding E-Mail Messages • Emptying deleted items • Adjusting Spelling and Auto Correct Options • Creating and Adding Signatures to Your E-Mail • Out of Office Assistant • Archiving E-Mail • Contacts • Distribution Lists • Outlook Web Access (OWA)
Out of Office Assistant Setting up the initial Out of Office message Adding additional rules (optional)
Contacts Adding contacts in Outlook Send mail to a contact
Contacts Click the new button
A new blank Contact Form appears. • Type Full Name and press the Tab Key • Type Title and press the Tab Key • Type Company and press the Tab Key • Type Phone number and press the Tab Key • Type in the address and press the Tab Key • Type email address and press the Tab Key • Click the Save and Close button
Creating a Message to a Contact Right click on the Contact Select “New Message to Contact” Email will appear
Schedule Appointment or meeting with Contact Right Click on Contact Select New Appointment or New Meeting Request with Contact Meeting or Appointment Screen appears
Viewing Contacts • Select View • Address cards • Detailed Address Cards • Phone List • By Category • By Company • By Location • By Follow-up Flag To Delete – Right click on Contact name and select Delete or delete the Contact
Distribution Lists Click New (arrow) and select Distribution List and click ok
Type in Name of Distribution ListClick Select Members button • Names can be selected from: • Global Address Book • All Address Lists • All Contacts • All Groups • All Users • Public Folders
Click OK to close the Address BookSelect Save and Close The Distribution List is added as a Contact Can Add or remove names later Right Click and select New Message to Contact New email appears Type message and send To Delete Distribution List Click on the list and Delete or right click on the list and select Delete.
Outlook Web Access (OWA) Logging into OWA Using OWA for email, calendar, and contacts Logging out of OWA
Calendar • Adding Appointments to your Calendar • Scheduling a Meeting Request with Outlook (including resources) • Reoccurring appointment or meeting • Viewing another user’s Calendar
Sharing Your Information (Proxy Settings) Delegation Folder Permissions Opening Another User’s Mailbox
How AutoComplete of Recipients Works in Outlook 2003 AutoComplete is the feature where once an email has been sent to a recipient, the email address will be remembered. From that point on you can simply type the persons name in the address field and Outlook will provide you with a list of possible addresses. This feature will be temporarily disabled during the migration project and will be re-enabled after the migration to minimize issues with the AutoComplete list being incorrect after users are moved from GroupWise to Exchange.
AutoComplete • MS Outlook has the AutoComplete feature, however it is turned off until all of CDFA has been migrated. After all of CDFA has been migrated, instructions on how to turn on AutoComplete will be sent to all staff.
Tutorials • Microsoft Help • Microsoft Tutorials • CDFA Webinars