CDFA Outlook 2003 Course Office Information Technology Services - PowerPoint PPT Presentation

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CDFA Outlook 2003 Course Office Information Technology Services

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  1. CDFA Outlook 2003 CourseOffice Information Technology Services

  2. Lesson 1 - Outlook 2003 Interface • Menu System • Toolbars and Buttons • Folders • Navigation Pane • Preview Pane

  3. Outlook 2003 Interface Menu System Toolbars and Buttons Navigation Pane Preview Pane Folders

  4. Mail • Creating and Sending a new mail message • Replying to and forwarding Messages • Finding E-Mail Messages • Emptying deleted items • Adjusting Spelling and Auto Correct Options • Creating and Adding Signatures to Your E-Mail • Out of Office Assistant • Archiving E-Mail • Contacts • Distribution Lists • Outlook Web Access (OWA)

  5. Creating and Sending a New Mail Message

  6. Creating and Sending a New Mail Message

  7. Replying to and Forwarding Messages

  8. Finding Email Messages

  9. Finding Email Messages

  10. Emptying Deleted Items

  11. Adjusting Spelling and Autocorrect Options

  12. Creating and Adding Signatures to Your Email

  13. Creating and Adding Signatures to Your Email

  14. Out of Office Assistant Setting up the initial Out of Office message Adding additional rules (optional)

  15. Setting up Out of Office

  16. Contacts Adding contacts in Outlook Send mail to a contact

  17. Contacts Click the new button

  18. A new blank Contact Form appears. • Type Full Name and press the Tab Key • Type Title and press the Tab Key • Type Company and press the Tab Key • Type Phone number and press the Tab Key • Type in the address and press the Tab Key • Type email address and press the Tab Key • Click the Save and Close button

  19. Creating a Message to a Contact Right click on the Contact Select “New Message to Contact” Email will appear

  20. Schedule Appointment or meeting with Contact Right Click on Contact Select New Appointment or New Meeting Request with Contact Meeting or Appointment Screen appears

  21. Viewing Contacts • Select View • Address cards • Detailed Address Cards • Phone List • By Category • By Company • By Location • By Follow-up Flag To Delete – Right click on Contact name and select Delete or delete the Contact

  22. Distribution Lists Click New (arrow) and select Distribution List and click ok

  23. Type in Name of Distribution ListClick Select Members button • Names can be selected from: • Global Address Book • All Address Lists • All Contacts • All Groups • All Users • Public Folders

  24. Select Global Address Book and add names

  25. Click OK to close the Address BookSelect Save and Close The Distribution List is added as a Contact Can Add or remove names later Right Click and select New Message to Contact New email appears Type message and send To Delete Distribution List Click on the list and Delete or right click on the list and select Delete.

  26. Outlook Web Access (OWA) Logging into OWA Using OWA for email, calendar, and contacts Logging out of OWA

  27. Logging into OWA

  28. Using OWA for email, calendar, and contacts

  29. Logging out of OWA

  30. Calendar • Adding Appointments to your Calendar • Scheduling a Meeting Request with Outlook (including resources) • Reoccurring appointment or meeting • Viewing another user’s Calendar

  31. Adding appointments to your calendar

  32. Scheduling a meeting request with Outlook (including resources)

  33. Scheduling a meeting request with Outlook (including resources)

  34. Reoccurring Appointment and Meetings

  35. Viewing Another User’s Calendar – Part 1

  36. Viewing Another User’s Calendar – Part 2

  37. Viewing Another User’s Calendar – Part 3

  38. Viewing Another User’s Calendar – Part 4

  39. Viewing another user’s calendar – Part 5

  40. Sharing Your Information (Proxy Settings) Delegation Folder Permissions Opening Another User’s Mailbox

  41. Delegation – Part 1

  42. Delegation – Part 2

  43. Folder Permissions

  44. Opening Another User’s Mailbox – Part 1

  45. Opening Another User’s Mailbox – Part 2

  46. Opening Another User’s Mailbox – Part 3

  47. Opening Another User’s Mailbox – Part 4

  48. How AutoComplete of Recipients Works in Outlook 2003 AutoComplete is the feature where once an email has been sent to a recipient, the email address will be remembered. From that point on you can simply type the persons name in the address field and Outlook will provide you with a list of possible addresses. This feature will be temporarily disabled during the migration project and will be re-enabled after the migration to minimize issues with the AutoComplete list being incorrect after users are moved from GroupWise to Exchange.

  49. AutoComplete • MS Outlook has the AutoComplete feature, however it is turned off until all of CDFA has been migrated. After all of CDFA has been migrated, instructions on how to turn on AutoComplete will be sent to all staff.

  50. Tutorials • Microsoft Help • Microsoft Tutorials • CDFA Webinars