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Synergy Distributed Meeting Scheduler

Synergy Distributed Meeting Scheduler. Phase I interim report. The Real World Problem. Tedious process of scheduling a meeting Low efficiency of communication Conflicts on time and resources Lack of virtual meeting support. What SDMS Brings. Save time Enhance communication

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Synergy Distributed Meeting Scheduler

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  1. Synergy Distributed Meeting Scheduler Phase I interim report

  2. The Real World Problem • Tedious process of scheduling a meeting • Low efficiency of communication • Conflicts on time and resources • Lack of virtual meeting support

  3. What SDMS Brings • Save time • Enhance communication • Reduce conflict • Solve conflict automatically or quickly by manual • Support virtual meetings.

  4. Stakeholders • End users • Organizations which will use this system • IT support of the system in organizations • Synergy Inc • System Engineers • Development and testing team • Maintenance team

  5. Functional Requirements • Monitor meetings • Plan meetings • Support conflict resolution • Management between participants • Support user interaction • Concurrency

  6. Non-Functional Requirements • Usability • Flexibility • Accuracy • Convenience • Performance • Security • Privacy

  7. Issue #1 • Issue: What will be the environment for the SMDS? • Options: • User can freely create accounts • Used within an organization • Administrator can create accounts • Resolution: • Consider option 2 & 3

  8. Issue # 2 • Issue: Impossible to schedule a meeting that satisfies both early and convenient constraint. • Options: • Choose the most convenient • Choose the earliest date • Give the user the option to choose • Resolution: • Consider option 3

  9. Issue # 3 • Issue: How to support distributed meeting? • Options: • System should provide pre define templates to describe virtual location for typical virtual meeting COTS products . • Is up to the user provide the required information • Is up to the administrator to provide support. • Resolution: • Consider option 1

  10. Issue # 4 • Issue: A conflict occurs if two meetings with a same priority tries to access a same resource. • Options: • Quit negotiation after a user-define number of attempts • Create a mediator role that will decide which meeting gets the slot • Resolution: • Consider option 2

  11. Issue # 5 • Issue: Resource conflicts not defined. • Options: • Notions of equipment and locations need to be included in the system and resources should be reserved for the meeting. • Let the user manage the allocation of resources by themselves • Resolution: • Consider option 1

  12. Issue # 6 • Issue: How to reduce conflicts? • Options: • Participants can see availability of the meeting rooms and equipments when they specify prefer time or available time • Any participates should be able to see availability of other users. • Resolution: • Consider option 1 & 2

  13. Next Subphase Finalize the SRS Refine the requirements Release the final prototype

  14. Questions?

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