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Collaborative Collection Assessment and Acquisitions Strategy

Learn about optimizing library acquisitions through effective collaboration between ILL and Acquisitions departments, using data analysis and evaluation to improve collection development strategies. Explore successful procedures and criteria for selection, review feedback from patrons, and see results of the retooled approach.

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Collaborative Collection Assessment and Acquisitions Strategy

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  1. ILL & Acquisitions:Working Together VIVA ILL Forum Sweet Briar College July 15, 2005 Cathy Reed- College of William & Mary

  2. ILL & Acquisitions: Working Together • Background • Procedures & Criteria • Evaluation & Retooling • Results

  3. Background • Problems obtaining current year imprints • Too new for ILL/not published yet • Checked out at lending libraries • Lending libraries won’t lend

  4. Options? • Review of the Literature • Buy vs. Borrow • Just-in-time Acquisitions • Books on Demand • UVA’s Purchase Express • Alibris – via OCLC

  5. W&M’s Pilot Project-2004 • Analyzed data from ILL in 2003 • Created 2 scenarios—latest 3 yrs vs. 1 yr • How many potential purchases? • How much $ would be needed? • Impose any limits? • Keep it small—Current year imprints only

  6. Procedures & Criteria • Written procedures–agreed upon by both depts. • Request will be reviewed for CD • Do we want this in the collection? • Request will be handled as a RUSH • Acquisitions will report back to ILL if cannot receive book in 5 days • Continue with purchase? • Refer back to ILL?

  7. Procedures & Criteria –ILL • Check online catalog • Already on order? Owned? • Check GOBI – approval plan • Check Amazon.com • Must be readily available • Generate the order

  8. The Numbers • 75=Number of books ordered in 2004 • ~$2800.00 = Charges to the GEN-ILL account • 8=Number of books on order for other funds

  9. Turnaround time for 2004 Orders

  10. Evaluation & Retooling • ILL made mistakes… • Acquisitions made mistakes… • Then we corrected them!

  11. 2005 Turnaround time--Amazon.com

  12. 2004 vs. 2005

  13. Results • Positive feedback from patrons • Pleased that we are adding it to the collection • Longer check out times/renewals now available • Can access again easily • The pilot project is working • Acceptable turnaround times • In-demand items being added to the collection • Circulation statistics support what we are doing

  14. Repeat Circulations

  15. Questions? Cathy Reed College of William & Mary careed@wm.edu

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