Recordkeeping Requirements for Hazardous Waste Generators

1. RecordkeepingRequirements forHazardousWaste Generators GeneratingHazardousWaste? KnowtheRecordkeepingRequirementsthat mustbeFollowedAccordingtotheRCRA.

2. Allemployersmustsafeguardthehealthofindividualsexposedto or handling hazardous waste. To instill greater diligence in this regard, the U.S. Environmental Protection Agency (EPA) under the Resource Conservation and Recovery Act (RCRA) has developed and implemented a set of rules and regulations that must be complied with. Takealookat thesummarizedtableofrecordkeeping requirementsforLQGs,SQGs,andVSQGs. Introduction

3. WhatTypesofRecordkeeping areRequiredbytheRCRA? Allsizesofwastegeneratorscanbenefitfromkeepingproperand detailed records, However, the larger the amounts of hazardous wastebeinghandled,themorestringenttherecordkeeping requirements.As such,the RCRA gives detailed guidance on recordkeepingrequirementsforhazardouswastegenerator facilities. Let’sdiscusstheserecordkeepingrequirementsindetail:

4. HazardouswastepersonnelatLQGsmustreceiveinitialandannualre-training,asperthe regulations(262.17(a)(7)(iv)),andthesetrainingsessionsmustbedocumented. Accordingto40CFRPart262.17(a)(7)(v),thefollowingrecordspertainingtotrainingmust bemaintainedbylargequantitygenerators: Jobtitlesforpositionsrelatedtohazardouswaste. Names of employees holding these positions. Writtenjobdescriptionswithspecificinformation. Writtendescriptionsofthetypeandamountoftrainingprovided. Documentationconfirmingsuccessfulcompletionofthetraining,suchasacertificate oftraining. 1.Employeetrainingrecords

5. Maintainingcompleteandaccuratewastedeterminationrecordsiscrucialtokeeptrackof the composition of the waste, its origin, applicable treatment standards, and potential exclusions. Accordingto40CFRPart262.11(f),thefollowing details mustberecordedaboutthewaste determinationprocess: Resultsofanytests,sampling,analyses,orotherdeterminations. Documentationofthemethodsusedforthetests,sampling,analyses,etc. Recordsshowingtheprocessthatgeneratedthewaste. Thewaste'scompositionandproperties. Allrelevantwastecodes,suchasD001,D002,F003,etc. 2.Wasteclassificationrecords

6. In the United States, the Uniform Hazardous Waste Manifest is utilized as a means of monitoring the transportation of hazardous waste. Once a generator has received a signed copy from the receiving facility (i.e., a treatment, storage, and disposal facilities (TSDF)), that particular copy must be preserved as a record for a minimum of three yearsfromthedateonwhichthewastewasacceptedbytheinitialtransporter. Toalignwiththeincreasinglytech-savvyworldandtransitiontopaperlesssystemsand processes, the EPA launched the electronic manifest (e-Manifest) option for hazardous wastegeneratorsonJune 30,2018.Formoreinformationaboutthee-manifest systems,clickhere. 3.Hazardouswastemanifests

7. Large quantity generators are required to have an RCRA contingency plan to ensure that emergency responders and personnel have access to accurate and current information to guide their emergency response efforts. Additionally, LQGs must create a quick reference guidefortheircontingencyplanthatincludeseight(8)specificelements. The regulations governing the purpose, content, and distribution of written contingency planscanbefoundin40CFRPart262,SubpartM. 4.Hazardouswastecontingency plan

8. Ifanincidentinvolvinghazardouswastenecessitatestheactivationofthe contingency plan, the generator is required to document the event's date, time, and specifics. This incident report should include the following details: Name,address,andtelephonenumberofthegenerator. Date,time,andtypeofincident(e.g.,fire,explosion). Nameandquantityofthehazardousmaterial(s)involved. Informationaboutinjuries,ifany. Anassessmentofactualorpotentialhazards, whereapplicable. Estimatedquantityanddispositionoftherecoveredmaterialresultingfromthe incident. 5.HazardousWasteIncident Reports

9. The RCRA regulations establish a hazardous waste management system from the point of generation to final disposal, known as cradle-to-grave. Even after the hazardous waste is disposed of, records pertaining to compliance with land disposal restrictions must be retained. Hazardous waste generators are required to keep copies of LDR- related records for a minimum of three years after the waste is sent for treatment, storage,ordisposal. The Land Ban Form, Compliance Certifications, One-time Notice to File, and Waste Analysis Plans are some of the documents that must be prepared by hazardous waste generators. For more information about these LDR recordkeeping documents, refer to 40CFRPart268.7(a). 6.LandDisposalRestrictions (LDR)Documentation

10. Hazardous waste generators are required to regularly inspect the tank and central storage areas as per the 40 CFR Parts 262 and 265. The regulations also mandate recordkeepingofthedailytankinspections. The facility should retain tank inspection records until it ceases operation. Additionally, according to 40 CFR Parts 265.191(a) and 192(a) and (g), LQGs are required to keep an engineer'sevaluationofthestoragetanksystem'sintegrityuntilthefacilitycloses. 7.RecordsforTankandCentral StorageAreaInspections

11. According to Federal hazardous waste regulations, LQGs are required to submit a Biennial Report every even-numbered year (2024, 2026, etc.) by March 1st. This report must detail the type, quantity, and disposition of hazardous waste(s) generated or storedduringthepreviousyear. As part of the Biennial Report (EPA Form 8700-13A/B), generators are required to providespecificdetails,suchas: TheEPAIDnumberofthefacility, Thenameandaddressofthefacility, Thequantityandtypeofhazardouswastegenerated,and Whetherthehazardouswastewassentforrecycling,treatment,storage,ordisposal. 8.TheBiennialReport

12. While recordkeeping is important when generating hazardous waste, equally important is the need to provide training to employees and other workers involved in handling hazardous waste in organizations across all types of industriesthatproducehazardouswaste.Thus,employersmustprovideRCRA initial and annual refresher training to workers in their facilities to comply withregulationsandprotectthehealthofworkers. Additionally, any organization involved in the treatment, storage, and disposal of hazardous waste must train employees according to the HAZWOPER standards. TrainingRequirementsAccording totheRCRA

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