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WORKSHOP - THE ANNUAL REPORT AND OTHER DOCUMETNS AS AN OVERSIGHT TOOL. Mr. TV Pillay: CD MFMA Implementation – 12-13 May 2011. AR - Chapter 1- Foreword. MAYOR'S FOREWORD MUNICIPAL MANAGER'S OVERVIEW Number of households in municipalities

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workshop the annual report and other documetns as an oversight tool

WORKSHOP - THE ANNUAL REPORT AND OTHER DOCUMETNS AS AN OVERSIGHT TOOL

Mr. TV Pillay: CD MFMA Implementation – 12-13 May 2011

ar chapter 1 foreword
AR - Chapter 1- Foreword
  • MAYOR'S FOREWORD
  • MUNICIPAL MANAGER'S OVERVIEW
    • Number of households in municipalities
    • Proportion of households with access to basic services
    • Population details
    • Socio Economic Status
    • Population for types of settlement
ar chapter 2 governance
AR - CHAPTER 2 - GOVERNANCE
  • INTRODUCTION TO GOVERNANCE
  • COMPONENT A: POLITICAL AND ADMINISTRATIVE GOVERNANCE
  • COMPONENT B: INTERGOVERNMENTAL RELATIONS
    • Introduction to Co-operative Governance and Intergovernmental relation
    • National Intergovernmental Structures
    • Provincial Intergovernmental Structures
ar chapter 2 governance1
AR CHAPTER 2 – GOVERNANCE
  • COMPONENT C: PUBLIC ACCOUNTABILITY AND PARTICIPATION
    • Overview of Public Accountability and Participation
    • Communication, Participation and Forums
  • COMPONENT D: CORPORATE GOVERNANCE
    • Overview of Corporate Governance
    • Risk Management
    • Fraud and Anti-corruption strategy
    • Overview of Supply Chain management
    • By-Laws
    • Municipal website
ar chapter 3 service delivery performance
AR - CHAPTER 3 - SERVICE DELIVERY PERFORMANCE
  • Annual Report must be aligned with the planning documents, therefore service delivery should have similar structures to the Integrated Development Plan (IDP) and the Budget
component a housing basic services
COMPONENT A: HOUSING BASIC SERVICES
  • THE FOLLOWING ARE HOUSING BASIC SERVICES UNDER - COMPONENT A
    • Water
    • Sanitation
    • Electricity
    • Waste management
    • Housing
component b basic services
COMPONENT B: BASIC SERVICES
  • THE FOLLOWING ARE BASIC SERVICES UNDER COMPONENT A
    • Roads
    • Transport
    • Waste Water(Storm water Drainage)
component c planning and dev
COMPONENT C: PLANNING AND DEV.
  • THE FOLLOWING ARE SERVICES UNDER COMPONENT C
    • Planning
    • Local Economic Development
component d community social services
COMPONENT D: COMMUNITY & SOCIAL SERVICES
  • libraries and archives
  • museums arts and galleries
  • community halls
  • cemeteries and crematoria
  • child care; aged care; social programmes
  • theatres
component e environmental protection
COMPONENT E: ENVIRONMENTAL PROTECTION
  • pollution control
  • biodiversity
  • landscape
  • coastal protection
component f health
COMPONENT F: HEALTH
  • clinics
  • ambulance services
  • health inspections
component g security and safety
COMPONENT G: SECURITY AND SAFETY
  • Police
  • Fire
  • Other (disaster management, licensing and control of animals, and control of public nuisances, etc.)
component h sport and recreation
COMPONENT H: SPORT AND RECREATION
  • community parks
  • sports fields
  • sports halls
  • stadiums
  • swimming pools
  • camp sites
component i corporate policy offices and other services
COMPONENT I: CORPORATE POLICY OFFICES AND OTHER SERVICES
  • Corporate policy offices
  • Financial services
  • Human resource services
  • ICT services
  • Property services
detail information that need to be provided on the services example water
Detail information that need to be provided on the services (example - WATER)
  • Introduction to water provision
  • Total use of water by sector (cubic meters)
  • Water use by sector (graph)
  • Comment on water use by sector
  • Water service delivery level
  • Access to water (graph)
  • Water service policy objective taken from IDP
detail information that need to be provided on the services example water1
Detail information that need to be provided on the services (example - WATER)
  • Employees: Water Services
  • Financial Performance: Water services
  • Capital Expenditure: Water Services
  • Overall comment: Water Services
other services
Other services
  • The same information as indicative for WATER should be provided for the following services;
    • SANITATION
    • ELECTRICITY
    • WASTE MANAGEMENT
    • HOUSING
    • ROADS
    • TRANSPORT
    • WASTE WATER( STORMWATER DRAINAGE)
    • PLANNING
    • LOCAL ECONOMIC DEVELOPMENT
component a introduction to the municipal personnel
COMPONENT A: INTRODUCTION TO THE MUNICIPAL PERSONNEL
  • Indicate the Employee totals, Turnover and Vacancies
  • Indicate the Vacancy rate based on the total approved posts
  • Indicate the Turn-over rate based on the total number of employees occupied posts at the beginning of the year
  • Comment overall on the vacancies and turnover
component b managing the municipal workforce
COMPONENT B: MANAGING THE MUNICIPAL WORKFORCE
  • Introduction to Municipal workforce management
  • Policies (Listing of all policies applicable to the Municipality)
  • Comment on workforce policy development
  • Injuries, Sickness and Suspensions
  • Comment overall on injuries and sick leave
  • Comment on the suspensions and cases of financial misconduct
  • Comment on performance rewards
component c capacitating the municipal workforce
COMPONENT C: CAPACITATING THE MUNICIPAL WORKFORCE
  • Introduction to Workforce capacity development
  • Skills Development and Training
  • Comment on skills development and related expenditure and on the financial competency regulation
component d managing the workforce expenditure
COMPONENT D: MANAGING THE WORKFORCE EXPENDITURE
  • Introduction to Workforce Expenditure
  • Workforce Expenditure trends
  • Comment on Workforce Expenditure
  • Indicate the number of employees whose salaries where increased due to their position being upgraded
  • Employees whose salary levels exceed the grade determination by Job evaluation
  • Employees not appointed to established posts
  • Comment on upgraded posts and those that are at variance with normal practice
  • Disclosure of financial interest
component a statement of financial performance
Component A: Statement of financial performance
  • Introduction to financial statements
  • Statement of financial performance
    • Comment on financial performance
  • Grants
    • Comment on operating transfer
    • Comment on the conditional grants and grant received from other sources
  • Asset management
    • Comment on assets management
    • Comment on repairs and maintenance
  • Financial ratios based on key performance indicators
    • Comment on financial ratios
component b spending against capital budget
Component B: Spending against Capital budget
  • Introduction to spending against capital budget
  • Capital expenditure (graph indicator))
  • Sources of finance
    • Comment on sources of finance
  • Capital spending on 5 large projects
    • Comment on capital projects
  • Basic service infrastructure Backlogs overview
    • Introduction to basic service and infrastructure backlogs
    • Comment on backlogs
component c cash flow management and investments
Component C: Cash flow management and investments
  • Introduction to cash flow and investments
  • Cash flow
    • Comment on the cash flow outcomes
  • Borrowings and Investments
    • Introduction to borrowing and investments
    • Comment on Borrowings and Investments
  • Public Private Partnership
component d other financial matters
Component D: Other Financial matters
  • Supply Chain Management
  • GRAP Compliance
chapter 6 auditor general audit findings
Chapter 6 – Auditor-General audit findings
  • Introduction
  • Component A: Auditor-General opinion of financial statements (previous year)
    • Auditor General reports
      • Auditor-General Report on Financial Performance
      • Auditor-General Report on Service Delivery Performance
  • Component B:Auditor General opinion (current year)
    • Auditor General report
      • Auditor-General Report on Financial Performance
      • Auditor-General Report on Service Delivery Performance
  • Auditor General reports on the financial statement (attach report)
    • Comment on Auditor-General’s opinion
    • Comment on MFMA Section 71 responsibilities
appendices1
Appendices
  • Ward
    • The new template requires Municipalities to report on information that previously was not reported on in the Annual Report(e.g. National and provincial services, Schools, Clinics, Police station)
    • Report on the functionality of the Ward Committees
    • Details of the ward committee meetings held during the year
    • Information on elected Ward committee members
    • Capital projects undertaken in each ward
    • Indicate the top four service delivery priorities per ward and progress
appendices2
Appendices
  • Entity
    • Entity are required to provide information to and seek comment from Council
    • The work of the Entity should be reported
    • Indicate the functionality of the Entity
appendices3
Appendices
  • Councilors
    • Details of council meetings held
    • Details of Council members
  • Committees of Council
  • Administrative structure
  • Service connection Backlogs
  • Revenue collection performance by vote and source
  • Conditional grants
  • Capital expenditure, programme by project
  • Disclosure of financial interest
  • Long term contracts and PPP
  • Recommendation of Audit committee
  • Declaration of Loan and Grants