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Goals of Presentation - PowerPoint PPT Presentation

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Thesis writing tips Powerpoint Capabilities How to’s Options for Saving and Viewing presentations Tips for better presentations. Goals of Presentation. Tips for Thesis Writing . Tone Tense Voice Acronyms Equations Figures and Graphs Grammar / word usage . Tone.

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Thesis writing tips

Powerpoint Capabilities

How to’s

Options for Saving and Viewing presentations

Tips for better presentations

Goals of Presentation

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Tips for Thesis Writing

  • Tone

  • Tense

  • Voice

  • Acronyms

  • Equations

  • Figures and Graphs

  • Grammar / word usage

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  • The tone of the thesis is formal. This means:

  • Do not use contractions: it’s, they’re, can’t, etc.

  • Do not use “I” or “we”.

  • Do not use slang or cliches.


  • Be consistent in the use of the past or present tense! In general:

  • The past tense is used to describe previous studies, the experiment conducted and results.

  • The present tense is used to describe climatology, the general circulation patterns, some results.

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  • Passive vs. active voice:

  • Try to use the active voice. If your meaning dictates the

  • use of the passive voice, vary your sentence starters:

  • The boom thermometer on the ship measured

  • a minimum sea surface temperature of 12.3C

  • during the experiment.

  • The minimum sea surface temperature

  • measured during the experiment was 12.3C.

  • vs.

  • During the experiment, the sea surface

  • temperature measured was 14.2C.



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  • Define every acronym the first time it is used, even in the Abstract.

  • Define every acronym even if you think everyone knows what it

  • is (e.g. CTD, XBT). Exceptions are words like scuba and radar.

  • Equations

  • NPS has a site license for MathType, which does equations in Word (and other software).

  • All equations should be numbered on the right hand side unless they are inline equations. You may either number sequentially throughout the thesis: (1), (2) etc., or number sequentially within each chapter: (2.1), (2.2) etc.

  • All terms of the equation must be defined.

  • Numbers should have a leading 0 (e.g. 0.5, not .5)

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Figures and Graphs

  • Discuss all figures in the text; an exception is the Appendix, if needed.

  • .eps files work best for incorporating figures (e.g. matlab) into Word.

  • Limit the number of color figures in the thesis, but not in the

  • presentation

  • For graphs that have lines and data points - explain whether

  • (a) the lines connect the points

  • (b) the lines are a fit to the data, and if so, what type of fit, or

  • (c) the lines are plots of theoretical equations

  • Make sure all axes are labeled with titles and units.

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Common Confusables:

  • Which vs. That

  • Use “which” to begin a clause that is independent; use “that” to

  • begin a clause that is dependent:

  • The chair that is broken will be moved.

  • The chair, which belonged to my great-grandmother, is broken.

  • Fewer vs. Less

  • Fewer is used when the noun it describes is countable; less is used when the noun it describes is not countable:

  • There are fewer small cars on the road today than 10 years ago.

  • There was less snowfall this year in Maine than there was in Maryland.

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Affect vs. Effect

Affect is a verb:

The horizontal grid resolution of a model affects the time step required for numerical stability.

Effect is a noun:

The effect of decreasing the horizontal grid resolution is to increase the computational time of the model.

Northward vs. Northerly

A current may be referred to as “eastward”, meaning it flows to the east. The wind is referred to as easterly, meanly it comes from the east. Currents that flow northward in the northern hemisphere or southward in the southern hemisphere should be

referred to as “poleward”.

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Grammar Checklist

  • Avoid run-on sentences, they are hard to read.

  • No sentence fragments.

  • Verb-subject agreement

  • Hyphenate when using two words as an adjective:

  • e.g. a little-known fact is different from a little known fact

  • A man eating tiger is different from a man-eating tiger.

  • Avoid commas, which are not necessary.

  • Avoid confusing readers with misplaced modifiers:

  • (e.g. Abraham Lincoln wrote the Gettysburg Address while

  • traveling from Washington on the back of an envelope)

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  • Parallel Construction:

  • An anemometer measured the windspeed, and the

    • relative humidity was measured by a hygrometer.

    • change to:

    • Windspeed was measured by an anemometer, and

    • Relative humidity was measured by a hygrometer.

    • Use the semicolon to vary the cadence and form of

    • your sentences; however, use it sparingly.

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Widely used and available

Start from an existing presentation or use the autowizard to create a new one.

Templates in various formats available.

Powerpoint Presentations

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Powerpoint Capabilities

  • Bulleted slides

  • Insert images

  • Link to the Web

  • Easy conversion to the web

  • Animation

  • Sound

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WBC Library

The Fall Poster Session will

take place Sept 11-15, 2000.

Enter here to view the posters.

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Existing Time Frequency Techniques:









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  • Example 1:

  • signal: finger tapping

  • noise: fan


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Example 2:

same + whitenoise

Play sound2

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Naval Oceanography

Descriptive Track

Physical Oceanography

Main Track











NPS Content







Partner Content



COTS Content

Use of Education partners and Commercial Courseware to offset development cost

Methods Track


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Video Clips

  • The movie to the right is

    an avi format (windows only)

    of the Navy’s Blue Angels.

    The movie is stopped and

    restarted with a click of the

    mouse. The clip is resizable (this one has been enlarged).

  • To add a video clip, choose the Insert menu and choose an option under “Movies and Sound”.

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Saving Your Presentation

Save as...

  • PowerPoint Show

  • Automatically opens in Slide Show mode

  • Not editable, viewable only

  • Pack and Go

  • Compresses the presentation

  • Includes sound and video you linked to it

  • Spreads across multiple floppies

  • Run pngsetup.exe on the first floppy to restore.

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Saving Your Presentation

Custom Shows

- Different versions of the same presentation tailored for different audiences.

  • On the Slide Show menu, choose “Custom Shows”. Name it and select the slides you want to show.

  • To show, use the “Setup Show” dialog box to specify which Custom Show to run.

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Avoid “Death by Powerpoint”

  • Provide outline of the presentation

  • Logical, organized flow

  • Present evidence for each point (graph or image)

  • On a scientific graph, first tell what you are looking

  • at, what the axes are, etc., then tell what the audience

  • should learn from this slide.

  • Tell a story with the slides.

  • Relate to your audience’s interest

  • Involve the audience

  • Establish eye contact

  • Practice and test.