IT support for project management and reporting

1. IT support for project management and reporting Project iCON Arctur, d.o.o. Vesna Kobal

2. What is it? 4PM is web application for project management, monitoring of work performed,incurred costs and transparent teamcommunication.

3. Project management IT support • On-lineproject management, monitoring and reporting tool • One point, unlimitedaccess to relevant project data • Simple tool for everyday project management and project progress reporting: • Easy timesheets & cost recording • Multi-language system interface enables international teams to communicate and cooperate easily • And many other powerful functionalities

4. For project iCON

5. Benefits • LEAD PARTNER - PROJECT MANAGER • Project plan of activities and costs • General overview of over work of all project partners • Project financial flow planand actual project financial flow • PROJECT MANAGERS – PROJECT PARTNERS • Project monitoring: activities and costs > one access point • On-line simple forms for timesheets and cost reporting forexport to formsdefinedby JTS • On-line support by lead partner and Arctur team • Minimal administraion for maximal output • PROJECT TEAM • Reduced stress, in-time project reporting

6. Approved project plan • LEAD PARTNER: • Full project overview • Approved project plan: • activities (Gantt chart) • costs • PROJECT PARTNER: • Partial project overview • Approved project plan: • Activities details • Partial financial plan overview • Entering of all data at single point • Editing & Corrections: only one time • Change management

7. Project monitoring Work performed • Simple forms for on-line recording of everyday project activities • % of realization, accomplished tasks and milestones • EASY and FAST preparation of TIMESHEETS

8. Work entry – for timesheets

9. Recording of actual costs • Planned vs. actual costs • Simple forms for cost recording • Overview of certified costs by First Level Control • Various levels of access and financial data overviews • CONTROL over project finance and • preparation of LIST OF SUPPORTING DOCUMENTS

10. Registering of costs

11. Reporting forms Bilingualreportingformsby JTS forLP & PP: • Spese / izdatki • Elenco cert / skupni povzetek Timesheets for personnel: • Simple tool for generating of multiple bilingualtimesheets.

12. On-line reports for everyday project management for each partner – work done

13. On-line reports for everyday project management for each partner – financial overviews

14. Project reporting – exceeding project management Generation of specific comprehensive reports • Various levels of reporting: • Project partners to First level control • Project partners to Lead Partner, • Lead Partner to Joint Technical Secretariat • Timesheets are compiled on-line, parallel to the work progress, by each PP or person • Lead Partner has a real-time overview of project progress

15. References EU Co-financed projects: project management and reporting various projects for 6. and 7. Framework Programme • University of Ljubljana, • University of Primorska Science and Research Centre of Koper, • Alianta, • NEC Cerknica, • MIC Velenje • Research and investment projects – RIP 09 • Brest Pohištvo, Arctur, Gold Club • eVsebine (eContent) • Arctur, City museum of Ljubljana • Centre of Excellence • Centre of excellence for Biosensors, Instrumentation and Process Control Other projects…

16. Thank you for your attention! Arctur, d. o. o. Vesna Kobal + 386 5 333 15 65 www.4pm.si/eng support@4pm.si