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SEWP Industry Day June 3, 2009. Agenda. General Concepts Contract Overview / Fair Opportunity Tools Wrap-up. 5 Ways Industry Is Involved. Win a SEWP Prime Contract 8(a) Set-asides Place Products Under Existing Contracts Act as a “sales agent” Purchase from Existing Contracts. 3.

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Presentation Transcript
  • General Concepts
  • Contract Overview / Fair Opportunity
  • Tools
  • Wrap-up
5 ways industry is involved
5 Ways Industry Is Involved

Win a SEWP Prime Contract

8(a) Set-asides

Place Products Under Existing Contracts

Act as a “sales agent”

Purchase from Existing Contracts


win a sewp prime contract
Win a SEWP Prime Contract

SEWP IV contracts will end in April 2014

Although distant, get your ducks in a row early

Work with SEWP IV Contract Holders

Long, costly process

Full & Open Competition

Formal Source Evaluation Board (SEB) procedures

Extensive requirements

Strong competition

No guarantees (winners and losers)

Check NASA website for NASA Contract Opportunities

NASA Acquisition Information Service



non competed 8 a set aside
Non-Competed 8(a) Set-Aside
  • Non-Competed 8(a) Set-aside Contracts
    • Primarily product based services
    • Complement Prime (competed) contracts
    • Limited to $3.5 million per contract
    • Current set set-asides have been selected
      • No plans to add to the list in the near-future
  • Set-Aside selection based upon:
    • Government recommendations
    • Company capabilities as they relate to SEWP scope
    • Geographic coverage


place products under existing contracts
“Manufacturer” of IT products / solutions

Work with one or more Prime Vendors to request product addition

Business case is negotiated between Prime and manufacturer

A Prime Vendor must first request acceptance of manufacturer

Check is made by SEWP to ensure products in scope

After a manufacturer is accepted

any Prime may add products from the manufacturer

products added through Technology Refreshment process

Authorized reseller information may be provided by manufacturer

Place Products Under Existing Contracts


act as a sales agent
Act as a Sales Agent

Some Primes (OEMs) authorize resellers to be a sales agent for their SEWP contract

Agent DOES NOT have a SEWP contract

Orders remain between Gov’t agency and Prime Contract Holder

Compensation agreement between Contract Holder and “sales agent” reseller

CLIN Cost must not increase

No fee can be charged


purchase from existing contracts
Purchase from Existing Contracts

Authorized Support Service Contractors may Utilize SEWP Contracts as Part of Their Government Contract

Authorization Letter from Support Service Contractor’s CO (Contracting Officer)

Authorization required on an individual support service contract basis

Appropriate FAR 51 requirements must be met

List of Authorized Support Service Contractors available on SEWP website


sewp mission and scope
SEWP Mission and Scope

“ To serve up fresh technologyfor federal agencies”

SEWP Scope = IT Product Solutions

  • All Types of IT and IT Related Products (Hardware, Software, Network Communications, Audio-Visual, Supporting Technology, Cost per copy)
  • Maintenance / Warranty / Product Training
  • Firm Fixed Price Product Based Services
    • Planning, Installation and Implementation Services – not limited
    • 10% Limit on Consulting Services in Support of Purchased Products
      • No more than 3 months in total length
types of federal contract vehicles
Types of Federal Contract Vehicles

Government Wide Acquisition Contracts (GWACs)

4 OMB Authorized Executive Agents for IT Product/Service GWACs


EPA is authorized Executive Agent for IT Recycling Contracts

Based on Clinger-Cohen Act

Economy Act determination not required for GWACs

Open to All Federal Agencies and Their Authorized Support Contractors

Franchise Funds

Provide Procurement Support

Authorized by OMB

Department of Interior, GSA


Rules / Authority / Agreements not always clear

sewp program processes
SEWP Program Processes
  • On-Line Contract Database of Record
    • All contract items reviewed for scope and pricing
    • Technology Refreshments within hours of requests
  • Processes for Oversight, Compliance and Monitoring
    • Extensive reporting and tracking
    • All Orders Reviewed
    • Continuous interaction with Contract Holders
    • SEWP Fair Opportunity Form – required for orders over $5 million
  • Electronic Processes for Efficiency and Accuracy
  • Goal is 1 Business Day Turn-around
sewp surcharge
SEWP Surcharge
  • Program budget is self contained
    • NASA provides no direct SEWP funding
    • No SEWP funding is provided to NASA except for overhead costs

Comparison to other major IT Contract fees: - GSA Schedules: 0.75% (built in) with no cap

Fee may be either a separate line item or included in product pricing

  • General Concepts
  • Contract Overview / Fair Opportunity
  • Tools
  • Wrap-up
contract holder groups
Contract Holder Groups

4 Competed Groups

  • Group A: OEMs and Value Added Resellers (VARs) 9 Contract Holders
  • Group B: SDVOSB Set-asides VARs 6 Contract Holders
  • Group C: Small Business Set-asides VARs 12 Contract Holders
  • Group D: Non-Set-aside VARs 15 Contract Holders
fair opportunity
Fair Opportunity
  • Fair Opportunity MUST BE provided within a Group
    • Opportunity may be provided across multiple Groups
  • Fair Opportunity Applies to any Multi-award Order
    • FAR 16.505(b)
    • Process for Fair Opportunity (per FAR) is at CO’s Discretion
  • SEWP Web Tools Provide Assistance
    • To determine suggested sources you can use:
      • SEWP Manufacturer Lookup Tool
      • Product Verification Tool (part number)
    • For Fair Opportunity:
      • SEWP RFQ tool is the only RECOMMENDED method
group a
Group A

Computer System OEMs and Value Added Resellers

group b sdvosb set aside
Group B: SDVOSB Set-Aside

Service Disabled Veteran-Owned Small Business

Value Added Resellers

group d full and open
Group D: Full and Open

Value Added Resellers

  • General Concepts
  • Contract Overview / Fair Opportunity
  • Tools
  • Wrap-up
thank you

Thank You!

V. 08/19/08