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Operations Briefing

Operations Briefing. Our way of working – Health & Safety. Safety & logistics. Emergency information Fire alarm t est e xpected? What to do and where to go. Mobile phones Please switch off No emailing or texting please. Facilities Location of toilets Smoking p ermissions and area.

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Operations Briefing

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  1. Operations Briefing Our way of working – Health & Safety

  2. Safety & logistics • Emergency information • Fire alarm test expected? • What to do and where to go • Mobile phones • Please switch off • No emailing or texting please • Facilities • Location of toilets • Smoking permissions and area • Food and drink • Location of facilities • Breaks

  3. Aims & Objectives Aim To introduce the Health & Safety management system with “Our Way of Working” It’s policies, processes, procedures and forms to those responsible for managing or supervising work activities performed by, or on behalf of tRIIO. Objectives By the end of this briefing you will be able to; • Access and use Our way of working (OWOW) • Identify when and how to use the health and safety management systems to manage risk. • Recognise which forms you need to complete, when to inspect them and what to do about non-compliance.

  4. Management Systems

  5. Why use a Health & Safety Management System • Consistent procedures • Gives clear roles, responsibilities • Step by step guide on activities • Assures compliance to legal requirements • Healthier & Safer People • Happier People • Safer Sites • Better Environment • Better Productivity • Better Quality • Less incidents • Less lost time • Better reputation • Less stress and Anxiety

  6. Introducing Our way of working

  7. Our way of working is tRIIO’s management system It is where you can find: Forms Procedures Process maps Engineering bulletins Generic risk assessments Guidance documents It is available to everybody using the same link, username and password. It can be accessed through smart phones, tablets, laptops and desktops and any web browser Or scan QR code Access it by following this link: https://owow.triaster.cloud Username: OWOWUser Password: Winter16

  8. Start up and appointments

  9. Contractor Management There are several stages to ensuring contractors working on the contract are competent. The tRIIO process for this is: • Pre-Qualification • PQQ, or • Achilles UVDB • Supply chain audits • Performance reviews • Pre-Commencement Meeting • Personnel Checks • Contract Induction • Background Checks • Drugs and Alcohol Testing • Competency Checks

  10. Pre-Qualification Questionnaires / Achilles UVDB • PQQ/UVDB helps tRIIO identify suitably competent, experienced and financially viable contractors. • Contractors must answer several types of questions including, environment, health and safety, commercial, employment law etc. • The assessment is scored and contractors are deemed acceptable/not acceptable to proceed to next stage of engagement • tRIIO preference is for Contractors to hold B1 or B2 Class UVDB.

  11. Pre-CommencementHome > Health and Safety > Start up and Appointments > Forms > EHS 001-F29 Subcontractors Pre-commencement meeting The Pre-commencement meeting form details: • Subcontractors details • People organisation & appointments • Both parties policies & code of conduct • Design & Temporary works requirements • Training & Capability • Plant & Equipment • Accident/Incident requirements • Welfare / First Aid • PPE • Permits • Near miss & Hazard reporting • Protection of the public • Traffic & Pedestrian Management • Quality Assurance • Programme & sequencing • Commercial requirements

  12. Construction Phase Health and Safety PlanHome > Health and Safety > Start up and Appointments > Forms > EHS 001-F02 MAN Construction Phase Plan Template The Construction Phase Health and Safety Plan details: • Area level structure and responsibilities for conducting works • Appointing duty holders • Goals, Targets and Key Performance Indicators • Arrangements for managing; • Training & Induction • Communications • Site Management • Risk Management • Emergency Arrangements

  13. Appointment lettersHome > Health and Safety > Start up and Appointments > Appointment letters > …………………………….

  14. Construction Pack ContentsHome > Health and Safety > Start up and Appointments > Forms > EHS 001-F31 Construction Pack Content

  15. Works InformationHome > Health and Safety > Start up and Appointments > Forms > EHS 001-F31 Construction Pack Content • Issued from Site Manager to Supervisors ( Direct and Trade Contractor) • Main Requirements: • Identify the scope of the site works including, who, when, what, where and how. • Communicate any key appointments/people that the team will need to contact for the task • Communicate the key management arrangements that the Site Manager has set up for the site so works can be carried out safely. • Identifies emergency arrangements

  16. Drawing checklistHome > Health and Safety > Start up and Appointments > Forms > EHS 001-F31 Construction Pack Content

  17. Method statement and Risk AssessmentHome > Health and Safety > Risk Assessment > Forms > EHS 004-F05 Method statement and risk assessment cover sheet • Site specific Risk Assessments must be reviewed by the Site Manager prior to the work proceeding. • The Site Manager must ensure that all significant hazards are identified and suitable controls are in place. • The review sheet requires that when needed other specialists e.g. Temporary works, Lifting or SHE personnel are involved in the review process. • Site Managers should formally issue the reviewed cover sheet back to the supervisor and a copy should be available onsite with the site specific RA(MS)

  18. Emergency PlansHome > Health and Safety > Emergency Plans > Forms > EHS 005-F10 Fire and Emergency Plan template • This Site Specific Plan details the arrangements of what is to be done onsite in the event of an emergency. • Types of emergencies include: • Fire/Explosion • Death or major injury • Near miss incidents where severe injury/damage to property could have occurred. • Collapse of buildings, hoists and cranes etc. • Release of gases/chemicals. • Discharge of contaminants to drains/water course • Falls of materials/plant on adjacent premises causing danger. • Flooding • Underground/overhead service strikes.

  19. Site Induction and AttendanceHome > Health and Safety > Start up and Appointments > Forms > EHS 001-F31 Construction Pack Content

  20. Formal handover of construction pack to operations

  21. Handover requirements • All projects, irrespective of risk clarification, will be handed over at a face to face meeting or a Loop-up teleconference between design and operations. • Each handover should ideally have a minimum 17 days lead time before the project starts • The handover between design to operations is to focus on project risks i.e. the output from the DRR/DRA • The handover is to be formally signed off between both parties • All projects will require a pre-construction desk top review between the Project Manager and the Site Manager undertaking the pre-construction survey.

  22. Preconstruction site survey For every project the site manager must walk site and: • Review the hazards and risks identified by the design • Identify hazards and risks not identified by the design • Review and update the push plan for the project • Develop a safe system of work to eliminate, reduce, isolate or control significant hazards and risks and complete a site specific risk assessment, work instruction and where required a method statement

  23. Review and approve safe system of work Once the pre-construction site survey has been completed • The site manager and project manager must discuss the plan and safe system of work • The project manager will ensure that the safe system of work has been suitably developed to manage and control risks on site • If the project manager deems the safe system of work is not suitably developed and requires further controls e.g. specialist surveys or design amendments, either gather more information or return to design with an explanation and relevant supporting information

  24. Brief team leader and trades carrying out the work Once the safe system of work has been approved • The site manager must brief the team leaders and where practical the other trades required to carry out the work • The construction pack should be signed by all parties to confirm understanding of the plan and safe system of work

  25. Items to be discussed at each step • F10 • Safe system of work • High risk assets & plant • Team training matrix • Contractors on site • Risk assessments and permits • Service information • Traffic Management • Drawings

  26. Risk Assessment

  27. Generic Risk AssessmentsHome > Health and Safety > Risk assessment > Generic Risk Assessments > ………………….. RA No refers to the folder

  28. Site Specific Risk AssessmentsHome > Health and Safety > Risk assessment > Forms > EHS 004 - F02 Risk Assessment Form

  29. Signing Lighting Guarding Decision ProcedureHome > Health and Safety > Traffic Management > Procedures > HSE 028 P01 – Signing Lighting and Guiding decision matrix Site Managers guide using risk assessment to determine the SLG controls for site, taking into account the local environment, the works and the overall level of risk. Controls Include: • SLG requirements • Site Checks ( In hours and Out of hours) A documented risk assessment detailing these requirements is required for your site, updated as required and throughout the works.

  30. Health and Safety Briefing sheetHome > Health and Safety > Risk Assessment > Forms > EHS 004 – F04 Briefing register • Given to all workers before they start work including; • Given to visitors when they arrive on site; • Updated if circumstances change;

  31. Hazardous SubstancesHome > Health and Safety > Traffic Management > Procedures > HSE 028 P01 – Signing Lighting and Guiding decision matrix Physical Properties Controls for use – PPE/Welfare, Maintenance and Storage etc. Emergency Arrangements

  32. Method StatementsHome > Health and Safety > Risk Assessment > Forms > EHS 004 - F06 Method statement template Usually Method Statements are for complex tasks. They: • Describe the methods of carrying out the task in an exact way/sequence. • Specify exact controls for the hazards • Detail who is responsible at each stage

  33. Permits

  34. PermitsHome > Health and Safety > Permits > Forms > EHS 007 – F08 Permit register

  35. Confined Space PermitHome > Health and Safety > Permits > Forms > EHS 007-F15 Confined Space Permit

  36. Entry Access PermitHome > Health and Safety > Permits > Forms > EHS 007-F02 Entry Access Permit • Permit aim is to control entry to restricted areas. • Restricted areas may include: • Boiler/Plant rooms • High risk activity areas ( e.g. adjacent contractor worksite) • Areas containing asbestos Site Manager should consider the need for these permits during planning stages and add the information to the works information

  37. Permit to avoid underground servicesHome > Health and Safety > Permits > Forms > EHS 007-F03 MAN Permit to Avoid Underground Services • All excavations must have issued an avoidance of underground services permit. • All controls must be in place prior to excavation. • Site Manager to approve Risk Assessments & Method Statements. • Additional activities may be required e.g. Breaking out concrete or proximity to HV services.

  38. Hot Works PermitHome > Health and Safety > Permits > Forms > EHS 007-F04 Hot work permit Hot work definition as per the HSE is any hot work outside of the controlled workshop environment which could reasonably be foreseen as posing a hazard to others or plant and equipment. Hot Work includes: • Welding • Soldering (done via checklist) • Not required for soldering by CSE where the hot work check sheet is to be used • Grinding/Cutting of steel • Any activity likely to generate a source of ignition by spark/flame or heat.

  39. Lifting PermitHome > Health and Safety > Permits > Forms > EHS 007-F06 Lifting permit • Lifting Permits are required for any standard or complex lifting activity. • All lifting plans must be approved by the Lifting Coordinator • Lifting Coordinator will control the permits • Site Manager must issue RAMS Cover sheet and approval prior to lifting • Basic lifts e.g. grab under normal site conditions is performed by lift plan and local risk assessment

  40. Horizontal Directional Drilling PermitHome > Health and Safety > Permits > Forms > EHS 007-F16 HDD Permit to drill • Forms part of the underground services procedure. • Must be accompanied by a site specific risk assessments and safe system of work/method statement. • RAMS Cover sheet to be issued by Site Manager • Details included in Works Information and issued to Supervisor.

  41. Top Cut PermitHome > Health and Safety > Permits > Forms > EHS 007-F17 Permit to top cut • Required whenever a Top cutting / Trencher Works is to be used for excavation works. • Must be accompanied by a site specific risk assessments and safe system of work/method statement. • RAMS Cover sheet to be issued by Site Manager • Details included in Works Information and issued to Supervisor.

  42. Moling Authorisation Checklist • Required whenever a Moling activity is to be used for excavation works. • Must be accompanied by a site specific risk assessments and safe system of work.

  43. Pipe Bursting PermitHome > Health and Safety > Permits > Forms > EHS 007-F19 Permit to Pipe Burst • Required whenever a Bursting activity is to be used on pipework • Must be accompanied by a site specific risk assessments and safe system of work/method statement. • RAMS Cover sheet to be issued by Site Manager • Details included in Works Information and issued to Supervisor.

  44. Podger Bar PermitHome > Health and Safety > Permits > Forms > EHS 007-F01 Podger permit • Any use of Podger bar must be controlled by a permit • Must be accompanied by a site specific risk assessments and safe system of work/method statement. • RAMS Cover sheet to be issued by Site Manager • Details included in Works Information and issued to Supervisor.

  45. Physical Hazards

  46. MEWP Pre-use ChecklistHome > Health and Safety > Permits > Forms > EHS 0015-F05 MEWP Pre Use Checklist • Required prior to any MEWP ( Mobile Elevating Work Platform) operation. • Must be issued by a tRIIO MEWP for Manager Competent Person. • Must be accompanied by a site specific risk assessments and safe system of work/method statement. • RAMS Cover sheet to be issued by Site Manager • Details included in Works Information and issued to Supervisor.

  47. Scaffolding Home > Health and Safety > Physical Hazards > Work at Height > Forms > EHS 015-F04 Scaffolding Inspection Register

  48. Location and avoidance of underground services

  49. Service Avoidance Competency AssessmentsHome > Health and Safety > Location and Avoidance of Buried Services > Forms > EHS 018-F02 Service Avoidance Competence Assessment Service Avoidance Tool Assessment • A combined knowledge and competency check for • Pre excavation checks • CAT & Genny Functionality • How to perform a survey • Services in excavation check • Underpinning knowledge assessment

  50. Plant and Equipment

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