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2009 – 2010 Leadership Kick Off Meeting

2009 – 2010 Leadership Kick Off Meeting. April 3, 2009. Kick Off Meeting Agenda. 1:00 - Kick Off & Welcome 1:10 - Structure of the University & School 1:20 - Grad Senate & SGA Overview 1:30 - Office Overviews 2:35 - Break 2:50 - Words of Advice 3:00 - 2010 Session. 2009 – 2010 GBA.

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2009 – 2010 Leadership Kick Off Meeting

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  1. 2009 – 2010 Leadership Kick Off Meeting April 3, 2009

  2. Kick Off Meeting Agenda • 1:00 - Kick Off & Welcome • 1:10 - Structure of the University & School • 1:20 - Grad Senate & SGA Overview • 1:30 - Office Overviews • 2:35 - Break • 2:50 - Words of Advice • 3:00 - 2010 Session

  3. 2009 – 2010 GBA Jeff Davis President Liz Stanton Executive Vice President Reed Moore Chief Financial Officer Kyle Ankrom VP of Academic Affairs Jean Downing VP of Alumni Relations Arun Mulchandani VP of Career Management Julia Andrle VP of Community Outreach Ceili Cascarano VP of Marketing Communications Ying Huang VP of Multicultural Affairs Kristi Ludwig VP of Student Activities Parul Lahoti VP of University Relations

  4. Dynamic Relationship Common Vision and Goals

  5. Norms and Expectations • GBA and Clubs/Organizations • Open communication • Work together • Turn plans into actions • General • Take ownership of your role • Be accountable • Have a positive attitude • HAVE FUN!!!

  6. Calendar Overview • Spring 2009 • Budget Day [25 April] • 1-Year Program Orientation [18 May] • Fall 2009 • International Student Orientation [26 – 29 July] • First-Year Student Orientation [2 – 7 August] • LEAD Week [31 August – 3 September] • Club Night [Early September] • Spring 2010 • Leadership Transition [March] • Graduation [10 May]

  7. A New Opportunity • Change the things that don’t work • Build on the foundation that is here • Don’t reinvent the wheel; rather make the wheel better • The most important time is now • Make the most of it because it goes by fast • Use today to plan and tomorrow to execute • Keep it simple - Hedgehog Concept • Do a few things great rather than many things mediocre

  8. Key Questions to Ask • What do you want to accomplish this year? • How will we get it done and who is responsible? • How will the structure and overall functioning of the club be improved upon for next year? • How will it change and who is responsible for the change? • How will all of this be institutionalized?

  9. The Structure of the School Dean’s Office Vice Dean’s Office External Comm. . Alumni Relations . Development Diversity & Community Faculty Area Coordinators GBS Programs Finance & Facilities Career Services Marketing Admissions Corp. Rel. 1yr MBA GBA Comm. 2yr MBA Ev. MBA Student Body Clubs Exec. MBA. Leadership

  10. Grad Senate • The Graduate Senate is the governing and supporting body of  all eight graduate divisions and the over 5300 graduate students at Emory • Goizueta Business School • Graduate School of Arts and Sciences • Rollins School of Public Health • School of Law • School of Medicine (Allied Health) • School of Nursing • School of Theology • Allied Health

  11. Grad Senate • The Graduate Senate has both programming and advocacy functions. • Programming – the things you’re aware of • Mixers where students from the eight graduate programs can get to know each other • Late Nights and Safe Rides (free cabs) • Advocacy – the things you’re not aware of • Represent the graduate student perspective to Emory's Student Government Association and University Senate • Funding of social and academic activities that benefit the Graduate Community • Graduate Youth Mentors • Healthcare Forum • Global Health Case Competition

  12. Grad Senate As far as Club Leaders are concerned Grad Senate is good for: • Broader attendance at your events • FUNDING (budget of ~$40,000) • Must involve at least 3 Grad Divisions to qualify • Funding has ranged from $250 to $5000 • Connecting with other Grad Divisions for organizing events / organizations

  13. SGA (Student Government Association) • The SGA is the umbrella organization that provides financial and general assistance to divisional councils • Graduate Students ~6,000 • Undergraduate Students ~6,000

  14. SGA (Student Government Association) As far as Club Leaders are concerned SGA is good for: • Broader attendance at your events • FUNDING (budget of ~$20,000) • Must be open to ENTIRE university to qualify • Connecting with Campus Officials, Administrators, Public Relations, Facilities

  15. General thoughts… • We are surrounded by very talented individuals in every school on campus • USE THEM • This university has incredible facilities and resources • USE THEM • Budgets are tight everywhere but money is available through multiple funding sources • USE THEM

  16. Dean’s Office MaryamAlavi Vice Dean The John and Lucy Cook Chair of Information Strategy Telephone: (404) 727-7867

  17. Alumni Office / Board • Alumni Relations • Samantha Wellbrock-Renfro: SWELLBR@emory.edu • Jonathan Russell: jrusse5@emory.edu • Alumni Board • Steve Greenfield: steven.greenfield@manheim.com

  18. Admissions Julie Barefoot Director of Admissions

  19. Development Office Maria J. Mazursky Associate Dean, External Relations Tel.: 404-727-6309 Email: Maria_Mazursky@bus.emory.edu

  20. Program Office J.B. Kurish Associate Dean of Full-time MBA Programs Associate Professor in the Practice of Finance

  21. Words of Advice • The year goes fast • Don’t take on too much • Build your relationships • Make an impact • Set the next class up for success

  22. Reign of the 2010’s Begins… (15 minute break)

  23. 2010 Session Agenda • Icebreaker (10 min) • Key Goals for 2009 – 2010 Clubs (15 min) • Budget Process (30 min) • Club Leadership Meetings (10 min) • Brainstorm Programming Ideas (30 min)

  24. Icebreaker

  25. Key Goals for 2009 – 2010 Clubs What impact is your club going to have next year on the classes of 2010 & 2011?

  26. Funding Topics • Reimbursements • Processes • Forms • Budget • Considerations • Budget Request Forms • Budget Day • Timeline

  27. Reimbursements • Processes • Get itemized receipts for any expenses that you pay (credit card receipts are not sufficient). • Invoices must say “GBS” and “Paid In Full” • Complete a Reimbursement Form (found in my tub file) and leave it in my tub file. • If the form is filled out correctly, you should receive your reimbursement check in the mail in approx 2 weeks! • If the form is not filled out correctly, the reimbursement will be rejected by the GBA office and there will be a delay in getting your money back. • Please ask me (in advance) if you have any questions and come talk to me after the meeting if you have any “large” expenses that you cannot cover with your credit card.

  28. Reimbursements • Forms • Get a reimbursement form from my tub file. • Fill out the form completely and accurately if you want to get your money back. • Every line item needs to be completed and expenses need to be broken out into the specified categories. • Tape itemized receipts to blank sheets of paper and attach to the reimbursement form (itemized receipts must be able to verify your breakdown of the expenses into the varying categories). • If the form is not filled out correctly, the reimbursement will be rejected by the GBA office and there will be a delay in getting your money back.

  29. Reimbursements Questions

  30. Budget • Considerations • Budget will be cut next year • Seek areas that you can make cuts • Emphasize CMC related activities, partnering with another club and getting companies to sponsor events • Angela Bostick will discuss company sponsors on April 21st. • Budget is for the Fall only and does not roll over into the Spring. • If you receive funding for an event that you end up not doing, your Spring budget will get cut!

  31. Budget • Fall Budget Request Forms • Will be sent out this weekend! • Follow the “Example Tab” and give us as much info as needed to understand your request. • Due back by 9:00 am on Wednesday, April 22nd!

  32. Budget • Fall Budget Day • There will be 2 budget days – this one is just for the Fall budget. • Each club will be assigned a 15 minute timeslot to present their budget requests on Saturday, April 25th between 8:30am – 5pm. • “Estimated” Budget allocation decisions will be emailed out by May 8th.

  33. Budget • Timeline of Events

  34. Budgets Questions

  35. Club Leadership Meetings • Why attend? • Share ideas, review upcoming all-club events, discuss concerns… • Who should go? • All club leaders • How will I know when/where? • Typically 1st or 2nd week of each month; Details posted on Leadership conference • Any preparation for meetings? • Yes…2 days before each meeting, post details of next 6 weeks of programming to Leadership conference

  36. Club Leadership Meetings: Tentative Schedule & Topics Let me know if you have a topic you would like to discuss

  37. Brainstorming Session Think “Inside the Box”… • Events for 1-yr. integration (Summer & Fall) • Events for 1st yr. integration (Fall & Spring) • Multi-club sponsored events • Think “Outside the Box”… • Events with Evening/ MEMBA/etc. programs • Events with CMC/Faculty/ Program Office support • Multi-school events (i.e. Public Health, Law, …)

  38. Let’s Hear Your Ideas!

  39. Thank You!!!

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